Chapter 2.22
ARTS COUNCIL
Sections:
2.22.020 Membership–Number, Qualifications, Appointment, Removal, Filling Vacancies
2.22.030 Membership–Terms of Office
2.22.040 Organization–Adoption of Rules–Records–Conflicts of Interest–Open Meeting Law
2.22.080 Grant–Capital Improvements
2.22.090 Annual Report and Budget
2.22.010 Established–Purpose
A. There is established a City of Winslow Arts Council.
B. The mission of the City of Winslow Arts Council is to promote and encourage development of the arts in the City of Winslow and provide a forum that serves concerned citizens as a focal point for the identification and resolution of issues pertaining to the arts. The goals of the Council are:
1. To develop a comprehensive plan to strengthen the full spectrum of artistic resources in the City;
2. To assess the needs of the City for performance facilities and display facilities for the arts and to develop a strategy for the acquisition and operation for such facilities;
3. To promote, produce, and encourage performances or displays by local, regional, and national artists;
4. To supply information regarding cultural opportunities in the City of Winslow to the City Manager and the City Council and to the citizens of the City of Winslow;
5. To organize groups with the consent of the City Council to be known as patrons of the arts;
6. To act as an advisory body to the City in all matters pertaining to the arts. (Ord. 1224 (part), 2014: Ord. 1129 (part), 2010; Ord. 1011 § 2 (part), 2007)
2.22.020 Membership–Number, Qualifications, Appointment, Removal, Filling Vacancies
The membership of the City of Winslow Arts Council shall consist of nine (9) members who shall be appointed by the City Council. Two (2) of the nine (9) members of the Arts Council shall be nonvoting youth members of high school age. Seven (7) of the nine (9) members shall serve for three (3) year terms, except that members may be appointed to shorter terms to provide staggered terms among members of the Arts Council. Members may not serve more than three (3) consecutive terms without an absence from the Council of at least three (3) years. In order to be appointed as a member of the Council, the adult appointee must be a qualified elector of the City, a resident of the City of Winslow and be appointed by the Mayor and Council. The recording secretary of the Council shall notify the City Council whenever any member is absent from three (3) consecutive regular meetings; three (3) such absences without cause shall be sufficient for the Council to declare a vacancy in that office. When a member moves from the City, his or her office shall at once become vacant. Vacancy shall be filled for unexpired terms in the same manner as prescribed for the original appointments as set out above. (Ord. 1335 § 1, 2019: Ord. 1318 § 1, 2018: Ord. 1224 (part), 2014: Ord. 1187 (part), 2012; Ord. 1134 (part), 2010: Ord. 1011 § 2 (part), 2007)
2.22.030 Membership–Terms of Office
Appointment of seven (7) of the nine (9) Arts Council members shall be for a period of three (3) years each, with the terms of the members so staggered that no more than three (3) will expire in one (1) year. In the event of the death, resignation, or removal of a member, the vacancy may be filled for only the unexpired portion of the term. The terms of all members shall extend until their successors are qualified.
Two (2) of the nine (9) Arts Council members, which are the youth members, shall be appointed for one (1) year terms, commencing April 1st of each year. The youth members shall be ex officio, nonvoting members. (Ord. 1335 § 2, 2019: Ord. 1318 § 2, 2018: Ord. 1246, 2015; Ord. 1224 (part), 2014: Ord. 1221, 2014; Ord. 1187 (part), 2012; Ord. 1134 (part), 2010: Ord. 1011 § 2 (part), 2007)
2.22.040 Organization–Adoption of Rules–Records–Conflicts of Interest–Open Meeting Law
The City of Winslow Arts Council at its first meeting shall elect officers and fix the time and place for regular meetings. A majority of four (4) voting members of the Council shall constitute a quorum. Nonvoting youth members shall not be counted in the calculation of a quorum. A quorum shall be required to transact any Council business or take official action including, but not limited to, adoption of policy, recommendations, reports, or minutes. The Council shall adopt rules and procedures for the transaction of business, subject to approval by the City Council, and shall keep a record of the transactions, findings, recommendations, and determinations. A copy of the Council’s records shall be kept in the office of the City Clerk and such record shall be open to public inspection. The members of the City of Winslow Arts Council shall be subject to the State conflict of interest statutes and subject to the Arizona Open Meeting Law. (Ord. 1335 § 3, 2019: Ord. 1318 § 3, 2018: Ord. 1224 (part), 2014: Ord. 1011 § 2 (part), 2007)
2.22.050 Compensation
All members of the City of Winslow Arts Council shall serve without compensation except that they may be reimbursed for actual expenses for travel incurred in connection with the duties of their office upon prior authorization by the City of Winslow Arts Council and prior approval by the City Council of the City of Winslow. (Ord. 1224 (part), 2014: Ord. 1011 § 2 (part), 2007)
2.22.060 Officers
The Council shall elect a Chairperson from among its members annually and shall elect such other officers as it may deem necessary. The term of all officers shall be for one (1) year, with eligibility for reelection. (Ord. 1224 (part), 2014: Ord. 1011 § 2 (part), 2007)
2.22.070 Staff Consultants
The City of Winslow Arts Council shall be supported by City staff to assist the Council in carrying out its duties under this chapter. The Council, through City staff, may contact, advertise for bids, or negotiate with planners, engineers, architects and other consultants for professional services necessary to carry out the duties of the Council hereunder only with specific and prior approval of the City Council of the City of Winslow. (Ord. 1224 (part), 2014: Ord. 1011 § 2 (part), 2007)
2.22.080 Grant–Capital Improvements
The City of Winslow Arts Council may develop and draft grant applications with the prior approval of the City Council of the City of Winslow. Upon receipt of any grant funding, that funding shall be deposited with the Winslow Finance Director to be handled pursuant to adopted City of Winslow procedures. (Ord. 1224 (part), 2014: Ord. 1011 § 2 (part), 2007)
2.22.090 Annual Report and Budget
The Council, not less than one hundred twenty (120) days prior to the beginning of the fiscal year, shall submit to the City Council of the City of Winslow an annual report setting forth the state and progress of its work, a financial report including the amounts of its receipts and expenditures, and such other information as it may deem proper and as may be requested by the City Finance Director and in the form designated by the City Finance Director. The Council shall also submit a proposed budget to the City Council annually as prescribed by the City Finance Director. (Ord. 1224 (part), 2014: Ord. 1011 § 2 (part), 2007)
2.22.100 Contracts and Leases
All contracts, leases, agreements, or commitments involving the City of Winslow Arts Council shall be negotiated by the City of Winslow Arts Council through City staff and approved by the City Council prior to the effective date of said contract, lease, agreement, or commitment. (Ord. 1224 (part), 2014: Ord. 1011 § 2 (part), 2007)
2.22.110 Funding
The City of Winslow Arts Council may receive funds by an annual appropriation from the City Council of the City of Winslow, Arizona, out of the City budget. It may also receive funds from other government sources, corporate sources, or private grants or donations and from proceeds from performances and other functions authorized by the City of Winslow Arts Council. All such funds shall be held and managed by the City in a designated fund for that purpose as directed by the City Finance Director. All of said funds shall be deposited immediately upon receipt by the City of Winslow Arts Council into the appropriate fund as directed by the City Finance Director. (Ord. 1224 (part), 2014: Ord. 1011 § 2 (part), 2007)