Chapter 4.04
GENERAL PROVISIONS
Sections:
4.04.010 Quarters of City Year
4.04.020 City Finance Director–Payments on Account of City
4.04.030 City Finance Director–Financial Records–Apportionment of Money Among Funds–Monthly Report
4.04.070 Contracts to Be in Writing–Approval
4.04.010 Quarters of City Year
The quarters of the City year shall begin on the first days of July, October, January and April of each year. (Ord. 1224 (part), 2014: Ord. 676 § 1 (part), 1995: prior code § 9A-1)
Charter reference: Fiscal year, Art. V, § 1.
4.04.020 City Finance Director–Payments on Account of City
The City Finance Director shall make payments on account of the City only upon warrants signed and approved by the Council. (Ord. 1224 (part), 2014: Ord. 676 § 1 (part), 1995: prior code § 9A-2)
4.04.030 City Finance Director–Financial Records–Apportionment of Money Among Funds–Monthly Report
The City Finance Director shall keep a separate record and account of each different fund provided by the Council or otherwise, keep a record of warrants paid and of warrants presented but not paid for want of funds, apportion the moneys received among the different funds as prescribed by the Council. The Finance Director shall keep a complete set of books showing every money transaction for the City, the state of each fund, from what source the money in each fund was derived and for what purpose expended, and shall make monthly reports to the Council of all receipts and disbursements and the balance in each fund. (Ord. 1224 (part), 2014: Ord. 676 § 1 (part), 1995: prior code § 9A-3)
4.04.060 Warrants–Form
When a warrant is prepared and drawn on the City, it shall be in the following form and shall contain the following information:
The warrant shall be entitled "City of Winslow, Winslow, Arizona" and shall contain spaces for the date, the warrant number and the projected amount. A space shall be provided for the name of the person to whom the warrant is made payable and the bank through which it shall be payable. A space shall also be provided for the signature of the Mayor and for the signature of the City Clerk who shall countersign such warrant. The lower part of the warrant shall be perforated so that it may be detached and shall contain spaces for the date, invoice number, demand number, description of the items for which the warrant is drawn and the amount of such warrant. The size of the warrant shall be determined by the machine which is used to write the warrant. (Ord. 1224 (part), 2014: Ord. 676 § 1 (part), 1995: prior code § 9A-6)
4.04.070 Contracts to Be in Writing–Approval
Except as otherwise provided, the City shall not be bound by any contract or become in any manner liable thereon, unless such contract is made in writing, is duly authorized by the Council, approved by the City Attorney, signed by the Mayor and attested by the City Clerk under the seal of the City. The Council may, by ordinance, resolution or order authorize any officer, committee or agent of the City to bind the City by contract. (Ord. 1224 (part), 2014: Ord. 676 § 1 (part), 1995: prior code § 9A-7)
4.04.080 Claims Against City
Except as otherwise provided, all claims against the City shall be in writing and itemized, accompanied by proper invoices or vouchers attached thereto or previously furnished, and must be approved for payment by the City Clerk and the City Council.
No claim against the City shall be paid until there has been an authorization as above provided by the City Council, nor shall any claim be allowed or ordered paid except at a regular monthly meeting, nor shall any warrant be drawn or issued or delivered, except for salaries, or other fixed charges, until the claim for which it is drawn shall first have been audited and allowed by the Council. (Ord. 1224 (part), 2014: Ord. 676 § 1 (part), 1995: prior code § 9A-8)