Chapter 3.20
PAYMENT OF CLAIMS
Sections:
3.20.030 Special claims procedures.
3.20.050 Claims covered by insurance.
3.20.060 Purchases, supplies, or services.
3.20.010 Purpose.
The city desires to adopt procedures relative to the fiscal affairs of the new city and to provide for the payment of its debts as they come due. [Ord. 90-12 § 1; Code 1990 § 2.5.01.]
3.20.020 General.
The provisions of this chapter recognize that the general claim procedures applicable to local public agencies, including this city, are governed by the provisions of Chapter 1 of Division 3.6 of the Government Code of the state, commencing with Section 900 and following. [Ord. 90-12 § 2; Code 1990 § 2.5.02.]
3.20.030 Special claims procedures.
Pursuant to the authority contained in Section 935 of the Government Code of the state, the following claims procedures are established for those claims against the city for money or damages not now governed by state or local laws:
A. Employee Claims. Notwithstanding the exceptions contained in Section 905 of the Government Code of the state, all claims by public officers or employees for fees, salaries, wages, overtime pay, holiday pay, compensating time off, vacation pay, sick leave pay, and any other expenses or allowances claimed due from the city, when a procedure for processing such claims is not otherwise provided by state or local laws, shall be presented within the time limitations and in the manner proscribed by Sections 910 through 915.2 of the Government Code of the state. Such claims shall further be subject to the provisions of Section 945.4 of the Government Code of the state relating to the prohibition of suits in the absence of the presentation of claims and action thereon by the council.
B. Contract and Other Claims. In addition to the requirements of subsection (A) of this section, and notwithstanding the exemptions set forth in Section 905 of the Government Code of the state, all claims against the city for damages or money, when a procedure for processing such claims is not otherwise provided by state or local laws, shall be presented within the time limitations and in the manner prescribed by Sections 910 through 915.2 of the Government Code of the state. Such claims shall further be subject to the provisions of Section 945.4 of the Government Code of the state relating to the prohibition of suits in the absence of the presentation of claims and action thereon by the council. [Ord. 90-12 § 3; Code 1990 § 2.5.03.]
3.20.040 Filing.
All claims or demands against the city shall be filed with the city clerk and shall be presented by the city clerk to the council at the next regular meeting thereof for approval or rejection, whether in whole or in part, if such presentation is required by law. [Ord. 90-12 § 4; Code 1990 § 2.5.04.]
3.20.050 Claims covered by insurance.
All claims filed with the city clerk, which claims are covered by insurance, shall be forwarded by the city clerk after action thereon by the council to the appropriate insurance carrier for handling and further processing. [Ord. 90-12 § 5; Code 1990 § 2.5.05.]
3.20.060 Purchases, supplies, or services.
A. All demands, invoices, or claims for purchases, supplies or services included within budgetary appropriations shall be presented in writing to the city manager. All such demands, invoices or claims shall be fully itemized and verified as just and correct by the claimant or his authorized agent.
B. Each demand shall bear the number of the purchase order issued for the materials or services rendered.
C. Such demands, invoices, or claims shall be audited by the city manager, who shall prepare a register of audited demands. The affidavit of the city manager shall be attached to such register, certifying to the accuracy of the register.
D. Such demands, invoices, or claims shall be approved by the city manager and a finance committee consisting of two designated members of the city council.
E. All claims approved shall be paid by checks drawn upon the city treasury and signed by the person(s) designated by resolution of the city council. [Ord. 90-12 § 6; Code 1990 § 2.5.06.]