Chapter 2.03
CITY CLERK
Sections:
2.03.070 Departmental cooperation.
2.03.010 Office created.
The office of the city clerk is created and established. There shall be one city clerk who shall hold office as an employee of the city. The city clerk shall be appointed by the city manager, and shall hold office at the pleasure of the city manager. (Ord. 729-2019 § 2 (Exh. A) (part), 2019: Ord. 474-93 § 1 (part), 1993)
2.03.020 Duties generally.
A. It shall be the duty of the city clerk to devote his/her entire time to the duties of the office in the interest of the city. The city clerk shall perform all duties as prescribed by law, this code, by resolution, or as further directed by the city council or city manager. Such duties may extend to other city boards and commissions. Pursuant to Government Code Sections 37209 and 40805.5, Government Code Sections 37201 through 37208 shall be performed by the finance director; and further provided that, the ex-officio assessor duties provided by the Government Code Section 40810 shall be performed by the city clerk, county officers or city clerk’s appointee.
B. The principal functions of the city clerk shall be:
1. To keep an accurate record of the proceedings of the city council in books bearing appropriate titles and devoted exclusively to such purposes. The books shall have a comprehensive general index;
2. Keep all ordinances and resolutions of the council as required by Sections 40806 and 40807 of the Government Code;
3. Assure that records of council meetings and council correspondence are kept in such a manner that the information contained therein will be readily accessible and open to the public until such time as any of the records may be destroyed, or recorded and the original thereof destroyed, in accordance with state laws;
4. Be the custodian of the seal of the city pursuant to Government Code Section 40811;
5. Administer oaths or affirmations, take affidavits and depositions pertaining to the affairs and business of the city and certify copies of the official record pursuant to Government Code Section 40814;
6. The city clerk shall perform all duties required by a city clerk with respect to the conduct of municipal elections as set forth in the Elections Code of the state of California;
7. Be responsible for the publication of official notices of the city as required by Government Code Section 36933;
8. Receive all claims filed against the city and its officers, agents or employees pursuant to the provisions of the Government Code of the state, Section 915 et seq.;
9. Receive documents to the city clerk or city council and immediately forward a copy of each to the city manager for presentation to the city council in due course. The original of each document shall remain with the city clerk;
10. Assist the city manager, as requested, in the preparation of the city council agenda or such other agenda as may from time to time be required;
11. Assure compliance with directives, administrative procedures or policies as may be determined by the city manager which are not otherwise provided for by the Government Code. (Ord. 729-2019 § 2 (Exh. A) (part), 2019: Ord. 474-93 § 1 (part), 1993)
2.03.040 Salary.
The city council shall, by resolution, upon the recommendation of the city manager and from time to time, establish the salary to be paid to the city clerk for the performance of the foregoing duties. (Ord. 729-2019 § 2 (Exh. A) (part), 2019: Ord. 474-93 § 1 (part), 1993)
2.03.070 Departmental cooperation.
The city clerk shall maintain cooperative relationships with all elected and appointed officials within the city, as well as city staff, and shall maintain a work schedule approved by the city manager. (Ord. 729-2019 § 2 (Exh. A) (part), 2019: Ord. 474-93 § 1 (part), 1993)
2.03.080 Bond required.
The city clerk upon assuming his or her duties of office shall execute a bond for the city in conformity with the provisions of the Government Code in the amount established by the city council of public officers. (Ord. 729-2019 § 2 (Exh. A) (part), 2019: Ord. 474-93 § 1 (part), 1993. Formerly 2.03.090)
2.03.090 Vacancy of office.
Whenever a vacancy shall occur in the office of city clerk, whether by resignation, removal for cause, death or other disability, the city manager is automatically appointed to fill the vacancy temporarily until a successor is appointed, unless the city manager is already acting as city clerk or city treasurer, in which case a department head designated by the city manager shall fill the vacancy. (Ord. 729-2019 § 2 (Exh. A) (part), 2019: Ord. 474-93 § 1 (part), 1993. Formerly 2.03.100)