Chapter 2.11
DEPARTMENTAL ORGANIZATION STRUCTURE
Sections:
2.11.010 City organizational structure.
2.11.020 City manager’s office.
2.11.030 Administrative services department.
2.11.040 Office of the city attorney.
2.11.050 City clerk department.
2.11.060 Community development department.
2.11.090 Library services department.
2.11.100 Neighborhood services department.
2.11.110 Parks and recreation department.
2.11.120 Personnel department.
2.11.140 Public works department.
2.11.150 Utility services department.
2.11.160 Folsom community correctional facility.
2.11.010 City organizational structure.
Pursuant to the Folsom City Charter, the city manager shall recommend and the city council shall by ordinance create, reorganize and abolish departments and divisions thereof as necessary for the effective management of the city’s affairs. Within the framework established by the Folsom City Charter and this chapter, the city manager shall be responsible for determining the administrative functions and duties of the various departments and in establishing divisions thereof as may be necessary or appropriate. (Ord. 994 § 2 (part), 2003)
2.11.020 City manager’s office.
The office of the city manager shall be under the direct supervision of the city manager and shall consist of assistant city managers and other assistants to the city manager, as authorized by the city council in the annual budget. The position of executive assistant to the city manager shall also be under the direct supervision of the city manager and shall provide administrative support to the city manager and city council members.
Each assistant city manager, assistant to the city manager, including the executive assistant to the city manager, and each department head appointed hereunder shall serve at the pleasure of the city manager, shall have such duties and powers as set forth in this chapter and as from time-to-time shall be specified and assigned by the city manager. Each such assistant city manager, assistant to the city manager, executive assistant to the city manager and department head shall serve under the terms of an employment agreement. (Ord. 994 § 2 (part), 2003)
2.11.030 Administrative services department.
The administrative services department is created, the head of which shall be the administrative services director. The administrative services department shall generally be responsible for city information technology systems, city procurement and purchasing and the maintenance and repair of city buildings. (Ord. 994 § 2 (part), 2003)
2.11.040 Office of the city attorney.
The office of the city attorney is created, the head of which shall be the city attorney, who shall be the chief legal officer of the city. The city attorney shall perform those duties specified in the Folsom City Charter and the following duties:
A. Advise the mayor, city council, individual city council members, the city manager and all department heads regarding the law relating to city affairs;
B. Represent the city in all legal matters and legal proceedings in which the city is a party or is interested; and prepare all ordinances, resolutions, contracts and other required legal documents as requested and/or as needed by all city officers and departments;
C. Select and, with approval of the city manager (provided moneys are appropriated and available), retain and supervise special legal counsel when, in the opinion of the city attorney, city council or city manager, there is need for such specialized legal services;
D. Review and approve all city contracts as to form, prior to their execution by any city official or employee;
E. Select, appoint and retain such assistant city attorneys as in his or her judgment shall be required, provided such positions shall be authorized by the city council in the annual budget, and money appropriated therefore. Each such assistant city attorney may serve under the terms of an employment agreement with the approval of and at the pleasure of the city manager;
F. Act as city prosecutor in those cases before the superior court as the city attorney may deem to be necessary and appropriate for the city to prosecute.
G. Perform such other duties as the city council, city manager, state law and the City Code may require or assign, which duties shall be consistent with the City Charter. (Ord. 994 § 2 (part), 2003)
2.11.050 City clerk department.
The city clerk department is created, the head of which shall be the city clerk. The city clerk shall perform those duties specified in the Folsom City Charter and the following duties:
A. Act as clerk of the city council, attending all city council meetings and recording the items before the city council and the actions taken, and maintain the official minutes of all city council proceedings, and the official record of ordinances, resolutions, contracts, real property rights and other official city documents and public records, except for the criminal records maintained by the police department;
B. Prepare the city council agenda, and provide the required public notice concerning items to be considered and times, dates and place of meetings and public hearings;
C. Act as custodian of, maintain the integrity of, and provide for public access to and inspection of all official city documents except those maintained by the police department, and certify city documents as being official copies;
D. Attest, publish, post, index and file all ordinances and other city documents as required;
E. Maintain the city seal;
F. Administer and file oaths of office;
G. Receive and process claims filed with and against the city;
H. Conduct elections; receive petitions relating to initiative, referendum or recall; conduct annexation proceedings;
I. Serve as the filing official for statements of economic interest and campaign disclosure statements filed pursuant to the Political Reform Act;
J. Maintain the municipal code book;
K. Notarize and certify city documents as required;
L. Accept service of and attest to subpoenas and other legal filings of actions against the city;
M. Act as city archivist and historian;
N. Perform such other duties as the city council, city manger, state law and the City Code may require or may assign, which duties shall be consistent with the City Charter. (Ord. 994 § 2 (part), 2003)
2.11.060 Community development department.
The community development department is created, the head of which shall be the community development director. Where existing provisions of the Folsom Municipal Code state that the planning department or the planning, inspections and permitting department is the responsible department for the implementation of any statute or ordinance, such duties shall be performed by the community development department, unless otherwise assigned by the city manager. The community development department shall generally be responsible for land use, planning and development related functions, including the administration of the city general plan, specific plans and zoning ordinances; providing support to the planning commission and the historic district commission; the administration and implementation of the California Environmental Quality Act, including the preparation of required or necessary reports for all public projects and private projects within the city, and the implementation, administration and oversight of mitigation monitoring and reporting programs as required by state law or city ordinance; and the administration of the city’s code enforcement program. (Ord. 1109 § 3, 2008: Ord. 994 § 2 (part), 2003)
2.11.070 Finance department.
The finance department is created, the head of which shall be the finance director, who shall be the chief financial officer of the city. The finance department shall perform the following duties:
A. The maintenance and operation of the general, cost and budgetary accounting systems of the city, of and for each of the several departments, divisions, agencies and offices of the city government, without exclusion;
B. The maintenance and operation of the city revenue system; the billing, collection, recordation, accounting and deposit of all city moneys in designated depositories; the maintenance of all checking accounts; and the custody over and the investment of all city moneys and assets in accordance with the city investment policy and the making, recording and reporting of all investments;
C. The recordation, collection and control of all revenues and taxes levied by the city, unless the city council contracts with another governmental jurisdiction for the performance of such duties;
D. The payment of all properly documented and valid bills, invoices and other such demands for payment by the city for services or supplies, including payrolls;
E. The provision of assistance to the city manager as he/she may need in the compilation, preparation, administration and continuing control of the city budget;
F. The preparation and presentation of required reports to the city manager, city council, the state, granting agencies and other appropriate agencies and parties, including preparation of the comprehensive annual financial report;
G. The provision of required and requested information to the audit firm selected by the city council to perform the annual city audit;
H. The maintenance of records concerning the accounting, reporting, and custody of all utility, enterprise, special and trust funds of the city, and all moneys for which the city is acting as agent for another person, government or agency;
I. The monitoring of and reporting of the city debt limits as established by the City Charter;
J. The administration of the city budgeting, accounting and fiscal procedures ordinance;
K. Perform such other duties as the city council, city manager, state law and the City Code may require or may assign, which duties shall be consistent with the City Charter. (Ord. 994 § 2 (part), 2003)
2.11.080 Fire department.
The fire department is hereby created, the head of which shall be the fire chief. The fire department shall generally be responsible for the prevention and/or extinguishing of fires; the inspection of buildings to prevent the occurrence of fires and hazardous material spills; the investigation of fires and hazardous material spills; and the rescue, treatment, transportation and preservation of lives of injured, ill or endangered persons. (Ord. 994 § 2 (part), 2003)
2.11.090 Library services department.
The library services department is created, the head of which shall be the library director. The library services department shall generally be responsible for the administration of city library services, and shall support the functions of the library commission. (Ord. 994 § 2 (part), 2003)
2.11.100 Neighborhood services department.
The neighborhood services department is created, the head of which shall be the neighborhood services director. The neighborhood services department shall generally be responsible for the administration of the community redevelopment agency, housing programs and providing support to the redevelopment citizens advisory commission. The neighborhood services department shall also be responsible for the administration of all landscape and lighting districts within the city, and the provision of building inspection services. (Ord. 994 § 2 (part), 2003)
2.11.110 Parks and recreation department.
The parks and recreation department is created, the head of which shall be the parks and recreation director. The parks and recreation department shall generally be responsible for administering all city parks and recreation programs, including the city zoo and sanctuary, and shall maintain all city parks and trails and other public property as directed by the city manager. The parks and recreation department shall provide support to the parks and recreation commission. (Ord. 994 § 2 (part), 2003)
2.11.120 Personnel department.
The personnel department is created, the head of which shall be the personnel director. The personnel department shall generally be responsible for all personnel functions, and shall administer the city personnel merit system, maintain all personnel files and records, and shall accept all notices, requests for hearings, complaints and other official documents relative to city employee matters or affecting city employees, including disciplinary matters, grievances, claims of harassment or discrimination and provide for the proper and timely investigation, hearing, response or other appropriate action. (Ord. 994 § 2 (part), 2003)
2.11.130 Police department.
The police department is created, the head of which shall be the police chief. The police department shall generally be responsible for the enforcement of all federal, state and city laws, ordinances and regulations; the protection of persons and property from loss due to criminal activity, the prevention of crime and apprehension of criminals; and other activities necessary or appropriate to preserve civil peace and order. (Ord. 994 § 2 (part), 2003)
2.11.140 Public works department.
The public works department is created, the head of which shall be the city engineer and public works director. The public works department shall generally be responsible for the administration of public construction projects, transportation and traffic related functions, street maintenance and operation of the city transit system. (Ord. 994 § 2 (part), 2003)
2.11.150 Utility services department.
The utility services department is created, the head of which shall be the utility services director. The utility services department shall generally be responsible for the provision of water service, sanitary sewer service and solid waste service within the city. (Ord. 994 § 2 (part), 2003)
2.11.160 Folsom community correctional facility.
The Folsom community correctional facility shall be a division of the police department and shall operate the Folsom community correctional facility. (Ord. 994 § 2 (part), 2003)