Chapter 4.07
ARTS AND CULTURE COMMISSION
Sections:
4.07.020 Creation of the arts and culture commission—Functions of the commission.
4.07.040 Terms of membership—Vacancies and replacement.
4.07.070 Agendas—Order of business—Voting.
4.07.010 Purpose.
The purpose of the arts and culture commission is to advise the mayor and city council on promoting, encouraging and increasing arts and cultural programs, projects and services for the community. (Ord. 1311 § 2, 2021; Ord. 1007 § 2 (part), 2003; Ord. 931 § 2 (part), 2000)
4.07.020 Creation of the arts and culture commission—Functions of the commission.
The city of Folsom arts and culture commission hereafter referred to as “the commission” is hereby created and shall have the following functions:
A. The commission shall serve in an advisory capacity and make recommendations to the mayor, city council and city manager to promote, encourage and increase support for the arts and culture within the city.
B. Upon request of the city council or city manager, the commission shall assist with the development of special projects related to arts and cultural activities.
C. The commission shall promote, encourage and develop arts and cultural services for the community in accordance with a master plan for the arts as adopted by the city council.
D. The commission shall advise the mayor, city council and city manager on projects and programs designed to promote public art throughout the city.
E. The commission shall make recommendations to the city council or city manager on the expenditure of any funds that may become available for arts and cultural programs, grants, services, events or activities. Should any grant funds be made available by the city, recommendations from the commission on funding requests shall be reviewed by an internal city grant review committee composed of the mayor, vice mayor, city manager, parks and recreation director, and finance director.
F. The commission shall appoint subcommittees, as necessary, to carry out the functions of the commission. Any appointee to a subcommittee that is not a member of the commission shall be made with approval of the city council. (Ord. 1311 § 2, 2021; Ord. 1007 § 2 (part), 2003; Ord. 931 § 2 (part), 2000)
4.07.030 Membership.
There shall be a Folsom arts and culture commission of seven members. Each councilmember shall appoint one commission member whose term shall run concurrently with that of the appointed councilmember. Two additional members shall be appointed at large by the city council for two-year terms by a majority vote of the city council. (Ord. 1311 § 2, 2021; Ord. 1007 § 2 (part), 2003; Ord. 931 § 2 (part), 2000)
4.07.035 Eligibility.
A person is not eligible to hold office as a Folsom arts and culture commissioner unless he or she is, at the time of the appointment, a resident and registered voter of the city. If during his or her term of office, a member of the Folsom arts and culture commission moves his or her residence outside the city limits, or ceases to be a registered voter of the city, such member’s office shall become immediately vacant. (Ord. 1311 § 2, 2021; Ord. 1007 § 2 (part), 2003)
4.07.040 Terms of membership—Vacancies and replacement.
A. The city council may remove any member of the commission at any time by a majority vote of all councilmembers. No public hearing shall be required prior to removal of any member of the commission and no cause for removal need be shown.
B. If a vacancy occurs on the Folsom arts and culture commission for a commission position appointed by a city councilmember, such appointing city councilmember shall fill the vacancy for the remainder of the term. If a vacancy occurs on the Folsom arts and culture commission for an at-large commission position appointed by the city council, then such position shall be filled by the city council for the remainder of the at-large term. This section shall apply to vacancies resulting from death, resignation, removal, disqualification or any other cause.
C. A commission member is subject to disqualification and removal from the commission if he or she has three unexcused absences from any regularly scheduled meetings. (Ord. 1311 § 2, 2021; Ord. 1007 § 2 (part), 2003; Ord. 957 § 2, 2002; Ord. 931 § 2 (part), 2000)
4.07.050 Officers.
A. The officers of the commission shall be the chairperson and vice-chairperson.
B. The chairperson and vice-chairperson of the commission shall be elected every year by majority vote of the commission members. The chair and vice-chair may be replaced at any time by majority vote of the commission. No public hearing shall be required prior to the removal and no cause for removal need be shown.
C. The chair and vice-chair or other members presiding in such positions, shall not be deprived of any of the rights or privileges of any member by reason of his/her occupying the chair and may move, second and debate from the chair, subject only to such limitations of debate as are by these rules imposed on all members.
D. The chairperson shall preside and preserve order at all regular and special meetings of the commission. The chair-person shall state every question coming before the commission, announce the decisions of the commission on all subjects and decide all questions of order without debate.
E. In the absence of the chairperson, the vice-chairperson shall perform the duties and obligations of the chairperson.
F. The terms of the office of the chairperson and vice-chairperson shall be 1 year. If no successor is named by the conclusion of any officer’s term, the officer’s term shall continue in office until a successor has been named.
G. A secretary shall be assigned to the commission by the parks and recreation director. The secretary shall serve as staff support to the commission and shall be responsible for preparing agendas and agenda packets; scheduling meetings and meeting places; calling roll and recording roll; calling and recording votes; preparing minutes of the commission meetings; and other duties as required. The secretary shall not be an official voting member nor considered an officer of the commission.
H. The parks and recreation director or his/her representative shall serve as advisor to the commission. Additionally, staff assigned from the city manager’s office and redevelopment agency may serve as advisors to the commission. These staff advisors shall not be official voting members nor considered officers of the commission. (Ord. 1007 § 2 (part), 2003; Ord. 931 § 2 (part), 2000)
4.07.060 Meetings.
A. Regular meetings of the commission shall be held at City Hall, 50 Natoma Street, Folsom, California on a day and time to be determined by the commission.
B. Four members of the commission shall constitute a quorum. When there is no quorum at a regular meeting, the chairperson, or any member of said body shall adjourn the meeting until the next regular meeting.
C. The chairperson (or vice-chairperson in the chairperson’s absence) shall take the chair at the hour appointed for the meeting and shall call the commission to order. In the absence of the chairperson and vice-chairperson, the parks and recreation director or his/her representative shall call the commission to order whereupon a temporary chairperson shall be elected from among the members present. Upon the arrival of the chairperson or vice-chairperson, the temporary chairperson shall relinquish the chair upon concluding the item of business before the commission. (Ord. 1007 § 2 (part), 2003; Ord. 931 § 2 (part), 2000)
4.07.070 Agendas—Order of business—Voting.
A. Agendas for meetings of the commission shall be prepared by the secretary of the commission. Items may be placed on an agenda by contacting the chairperson, parks and recreation director or his/her representative, or the secretary. Agendas shall be approved by the chairperson prior to the start of the meeting. Citizens or interested parties may address the commission by having their specific item(s) placed on an agenda or by addressing the commission during the business from the floor portion of the meeting. Agendas shall be published as required by state law.
B. At the regular meetings of the commission, the following shall be the order of business:
1. Roll call;
2. Review of minutes (or summary);
3. Agenda items of the Folsom arts and culture commission;
4. Business from the floor;
5. Adjournment.
C. On all matters acted upon by the commission, the voting shall be a roll-call vote of the members present. The “ayes” and “noes” of the members shall be recorded in the minutes or summary by the commission secretary. All actions of the commission shall require an affirmative vote of the majority of the commission present and eligible to vote at the particular meeting where action is to take place.
D. All rules of order shall be determined in accordance with “Robert’s Rules of Order, Revised.”
E. The commission may adjourn any regular or special meeting to a time and place specified in the order of adjournment, whether or not a quorum has been established. If a quorum is not established, no business other than adjournment may be transacted. (Ord. 1311 § 2, 2021; Ord. 1007 § 2 (part), 2003; Ord. 931 § 2 (part), 2000)