Chapter 4.55
FEE AND SERVICE CHARGE REVENUE/COST COMPARISON SYSTEM

Sections:

4.55.010    Intent.

4.55.020    Delegation of authority and direction to the district manager.

4.55.030    Costs reasonably borne defined.

4.55.040    Schedule of fees and service charges.

4.55.050    Public hearing.

4.55.060    Provision of data.

4.55.070    Appeal.

4.55.010 Intent.

It is the intent of the board of directors to provide for the ascertainment and recovery of costs reasonably borne from fees and charges levied therefor in providing the regulation, products or services hereinafter enumerated in this chapter. (Ord. 103 § 1 (part), 1988)

4.55.020 Delegation of authority and direction to the district manager.

The district manager is delegated the authority and directed to calculate adjustment of fees and charges to recover the percentage of costs reasonably borne in providing the regulation, products or services enumerated in this chapter. The district manager shall act in an administrative capacity in carrying out his/her duties under this chapter and shall consider only the standards and criteria established by this chapter. (Ord. 103 § 1 (part), 1988)

4.55.030 Costs reasonably borne defined.

“Costs reasonably borne”, as used and ordered to be applied in this chapter are to consist of the following elements:

A.    All applicable direct costs, including, but not limited to salaries, wages, overtime, employee fringe benefits, services and supplies, maintenance and operation expenses, contracted services, special supplies, and any other direct expense incurred;

B.    All applicable indirect costs including, but not restricted to, building maintenance and operations, equipment maintenance and operations, communications expenses, computer costs, printing and reproduction, and like expenses when distributed on an accounted and documented rational proration system;

C.    Fixed assets recovery expenses, consisting of depreciation of fixed assets, and additional fixed asset expense recovery charges calculated on the current estimated cost of replacement, divided by the approximate life expectancy of the fixed asset. A further additional charge to make up the difference between book valued depreciation not previously recovered and reserved in cash and the full cost of replacement, which also shall be calculated and considered a cost so as to recover such unrecovered costs between book value and cost of replacement over the remaining life of the asset;

D.    General overhead, expressed as a percentage, distributing and charging the expenses of the board of directors, district manager, district secretary, district legal counsel, finance, and general services, undistributed nondepartmental costs, and any other staff and support activities provided to the entire district organization as now organized and/or as it may be reorganized at any time in the future.

Overhead shall be prorated between tax-financed services and fee-financed services on the basis of said percentage so that each of taxes and fees and charges shall proportionately defray such overhead costs;

E.    Departmental overhead, expressed as a percentage, distributing and charging the cost of each department head and his or her supporting expenses as enumerated in subsections A, B, and C of this section.

F.    Debt service costs, consisting of payment of principal, payment of interest, and trustee fees and administrative expenses for all applicable bond, certificate or securities issues or loans. Any required coverage factors of added reserves beyond basic debt service costs also shall be considered a cost if required by covenant within any securities ordinance, resolution, indenture or general law applicable to the district. (Ord. 103 § 1 (part), 1988)

4.55.040 Schedule of fees and service charges.

The district manager, and each department head under the direction of the district manager, at least annually, shall review the fees and service charges for the regulation, product or service listed in this section, (and as amended by ordinance from time to time) and calculate a schedule of fees and charges to as to recover the listed percentage of costs reasonably borne necessary to provide the listed regulation, products or services, taking into full consideration the in-kind services and improvements made by each recipient program. The district manager shall take all actions necessary to accomplish and carry out the policy of the board of directors established by this chapter.

Regulation, Product or Service

Percentage of Costs Reasonably Borne To Be Recovered

A.    DEVELOPMENT SERVICES

 

1.

Building plan checking

100%

 

2.

Construction inspection

100%

 

3.

Grading plan checking

100%

 

4.

Preliminary project review

0%

 

5.

General plan review

100%

 

6.

Variance review

100%

 

7.

Zoning request review

100%

 

8.

Property improvement use review

100%

 

9.

New development use review

100%

 

10.

Architectural review

100%

 

11.

Sign design review

100%

 

12.

Sign use review

100%

 

13.

Appeal to planning commission/council

100%

 

14.

Planning commission interpretation request review

100%

 

15.

Environmental assessment

100%

 

16.

Environmental impact review

100%

 

17.

Tentative subdivision map review

100%

 

18.

Tentative parcel map review

100%

 

19.

Map revision review

100%

 

20.

Map extension review

100%

 

21.

Final subdivision map check

100%

 

22.

Final parcel map check

100%

 

23.

Street cut/encroachment inspection

100%

 

24.

Subdivision improvement review

100%

 

25.

Subdivision improvement inspection

100%

 

26.

Developer agreement processing

100%

 

27.

Wide and overload inspection

100%

B.    PUBLIC SAFETY SERVICES

Regulation, Product or Service

Percentage of Costs Reasonably Borne To Be Recovered

 

28.

Municipal ordinance enforcement

100%

 

29.

Parking enforcement

100%

 

30.

Vehicle code enforcement

100%

 

31.

Vehicle inspection

0%

 

32.

Abandoned vehicle removal

100%

 

33.

Police false alarm response

100%

 

34.

Fingerprinting

100%

 

35.

Accident investigation

100%

 

36.

Crime report copying

100%

 

37.

Bicycle registration

100%

 

38.

Crossing guard

0%

 

39.

DUI arrest processing

100%

 

40.

Domestic violence response

0%

 

41.

Solicitor review

100%

 

42.

Lock-out assistance

100%

 

43.

Alarm sounding inspection

100%

 

44.

Non-emergency assistance

0%

 

45.

Fire DUI assistance

100%

 

46.

State-mandated fire inspection

0%

 

47.

Fire company inspection

100%

 

48.

Fire report sale

100%

 

49.

Emergency medical response

0%

 

50.

Fire protection system review

100%

 

51.

Special fire permit regulation

100%

C.    RECREATION SERVICES

Regulation, Product or Service

Percentage of Costs Reasonably Borne To Be Recovered

 

52.

Adult special interest classes

100%

 

53.

Youth special interest classes

50%

 

54.

Day camp

100%

 

55.

Pre-school

100%

 

56.

City adult sports program

50%

 

57.

Private adult sports field maintenance

50%

 

58.

Private youth sports coordination

0%

 

59.

Summer parks youth program

5%

 

60.

Trips and tours

100%

 

61.

Recreation building rental

50%

 

62.

Old school recreation rental

50%

 

63.

Senior citizens programs

0%

 

64.

Library building maintenance

100%

 

65.

Parks and recreation concessions

100%

 

66.

July 4 celebration

0%

 

67.

City birthday party

0%

D.    UTILITY AND ENTERPRISE SERVICES

Regulation, Product or Service

Percentage of Costs Reasonably Borne To Be Recovered

 

68.

Water service

100%

 

69.

Water service connection

100%

 

70.

Water turn on/off

100%

 

71.

Water meter test

100%

 

72.

Water leak investigation

100%

 

73.

Sewer service

100%

E.    MAINTENANCE SERVICES

Regulation, Product or Service

Percentage of Costs Reasonably Borne To Be Recovered

 

74.

Utility street use

100%

 

75.

Private refuse utility street use

100%

 

76.

Street lighting

0%

 

 

(through creation of a city-wide 1972 act special assessment district)

 

 

 

(combined with 77 and 78)

 

 

 

To Be Determined

 

 

77.

Street and easement landscaping

0%

 

 

(through creation of a city-wide 1972 act special assessment district)

 

 

 

(combined with 76 and 78)

 

 

 

To Be Determined

 

 

78.

Median maintenance

0%

 

 

(through creation of a city-wide 1972 act special assessment district)

 

 

 

(combined with 76 and 77)

 

 

 

To Be Determined

 

 

79.

Cul-de-sac maintenance

0%

 

 

(through creation of a 1911 act special assessment district)

 

 

 

To Be Determined

 

 

80.

Street sweeping

0%

 

81.

Storm drainage

0%

 

 

(through creation of a district-wide 1911 act special assessment district)

 

 

 

To Be Determined

 

 

82.

Neighborhood park maintenance

0%

Regulation, Product or Service

Percentage of Costs Reasonably Borne To Be Recovered

F.    ADMINISTRATIVE AND FINANCE SERVICES

 

83.

Community development agency administration

100%

 

84.

New business license review

100%

 

85.

NSF check processing

100%

 

86.

Document printing and copying

100%

 

87.

Document certification

100%

 

88.

Records and information research

100%

 

89.

Agenda/minute mailing

100%

 

90.

Repair of district property

100%

 

91.

Microfilm printout

100%

A minimum fee or a maximum fee may be established for any of the services enumerated above.

The herein above services listed in the schedule referenced above shall be as defined in the report entitled “Cost Control System for the Estero Municipal Improvement District” dated February 9, 1988, as produced by Management Services Institute, Inc. and as periodically supplemented or updated by district staff.

The frequency of adjustments may be varied by the district manager to adjust revenues sufficient to meet debt service coverage requirements of any bond, certificate, or ordinance, resolution, indenture, contract, or action under which securities have been issued by the district which contain any coverage factor requirement.

The frequency of rate adjustments may be varied by the district manager, if, in his/her judgment and that of the requesting department head, a gross inequity would be perpetrated by the existing rate schedule or because of a new, and unanticipated event. (Ord. 103 § 1 (part), 1988)

4.55.050 Public hearing.

The board of directors periodically, and at least annually, at a noticed public hearing, shall receive oral and written presentations concerning the fees and charges proposed to be reduced, increased, or added. Following conclusion of said public hearing, the board of directors shall adopt, by resolution, the fees and charges calculated by the district manager, unless it finds that the calculations are erroneous or are at variance with the percentage of recovery specified by this chapter, in which event it may adopt a different fee or charge. (Ord. 103 § 1 (part), 1988)

4.55.060 Provision of data.

At least ten days prior to the required public hearing set out herein, the district manager shall make available to the board of directors and public appropriate data indicating the estimated costs reasonably borne to support the fees and charges for which changes are proposed to be made or fees or charges imposed. The district manager also shall provide a summary of the present fee and charge schedules and those proposed at such annual public hearing. (Ord. 103 § 1 (part), 1988)

4.55.070 Appeal.

Any person who has paid, or is liable to pay, any fee or charge, and who believes that the fee or charge has been improperly calculated, or that costs are allocated to the service or commodity which exceed the actual cost thereof, may file an appeal with the district manager. Said appeal shall be in writing, and shall contain each and every fact, contention or basis for the appeal, and appeals shall be limited to those matters in the written appeal. The district manager may make such investigation as deemed fit, may hold a hearing, and shall at the conclusion of investigation of hearing make such reduction in fees on a temporary basis as he/she shall deem justified, and shall thereafter, during the normal fee adjustment period, show such changed amount in the calculation of fees and charges submitted to the board of directors. (Ord. 103 § 1 (part), 1988)