Chapter 3-28
APPROVAL OF CHANGE ORDERS OR INCREASES IN FIXED PRICE CONTRACTS
Sections:
3-28.010 City Manager authority.
3-28.010 City Manager authority.
A. After the effective date of any contract executed on behalf of the city for the work on a public works construction project, the City Manager shall have the authority to approve in writing any modification involving an addition to, deletion from, or revision in any item in such contract, including, without limitation, to plans, specifications and extra work, and change orders relating to the nature or quantity of services, materials, equipment and supplies or work, subject to the following limitations:
1. The dollar amount of all such modifications or change orders relating to any one contract having an original contract price of one million dollars ($1,000,000.00) or less shall not exceed one hundred thousand dollars ($100,000.00) or twenty-five (25) percent of the original contract price, whichever is less.
2. The dollar amount of all such modifications or change orders relating to any one contract having an original contract price of more than one million dollars ($1,000,000.00) shall not exceed two hundred thousand dollars ($200,000.00).
B. In connection with any specific contract where the circumstances so warrant, the City Council may, by resolution, authorize the City Manager to exceed the specific dollar amounts or percentage limitations set forth above in subsection A of this section.
C. If a proposed contract modification, change order or request for extra work exceeds authority given to the City Manager by subsection A of this section or by City Council resolution, and any extended delay in obtaining City Council approval is reasonably determined to subject the city to liability for damages incurred by a contractor, or to jeopardize the public health, welfare, or safety, or to otherwise result in potential detriment to the city, then the City Manager shall have authority to exceed the dollar amounts or percentage limitations specified in this chapter.
D. All contract modifications shall be subject to approval as to form by the City Attorney.
E. All contract modifications will be presented to the City Council with the specific contract modification and a cumulative listing of contract modifications as part of progress payments to the contractor. A tally of all contract modifications issued for a project will be presented to the City Council with the final payment recommendation.
(Ord. 2018-2 § 1: Ord. 02-7 § 2 (part))