Chapter 2.62
DEPARTMENT OF ADMINISTRATIVE SERVICES
2.62.010 Mission and purpose.
The administrative services department is vested with all of the duties and responsibilities of administering and controlling all of the following municipal functions of the city:
(a) Develop, maintain and operate a financial accounting system in accordance with generally accepted accounting principles, and prescribe its use by all city departments and agencies;
(b) Develop, maintain and operate a budgetary accounting system and prescribe its use by all city departments and agencies;
(c) Maintain the official records of fixed assets owned or held in trust by all city departments and agencies;
(d) Maintain the official property inventory records and cause periodic physical inventory counts to be taken by all city departments and agencies;
(e) Perform billing and revenue collection of business licenses, transient occupancy taxes and all other taxes, licenses, permits and other amounts collected by and due the city;
(f) Establish and maintain internal fiscal controls to ensure city assets are protected and to ensure compliance with all legal requirements;
(g) Develop, maintain and operate a purchasing, procurement and contracting system in accordance with the city’s purchasing ordinance and associated policies, rules and regulations, and prescribe its use by all city departments and agencies;
(h) Perform cash management and treasury duties by depositing surplus funds into legally permissible investment accounts in accordance with the city’s investment policies, rules and regulations;
(i) Perform debt management duties by regularly evaluating the city’s current and future debt obligations for risk and financial management;
(j) Prepare and maintain the city’s annual operating and capital investments budget under direction of the city manager;
(k) Develop, maintain and operate a comprehensive risk management system in accordance with applicable policies, rules and regulations, and prescribe its use by all city departments and agencies;
(l) Develop, maintain and operate a personnel management system in accordance with the city’s personnel ordinance and associated policies, rules and regulations, and prescribe its use by all city departments and agencies;
(m) Prepare fiscal analyses and projections for financial planning;
(n) Support labor negotiations with recognized employee bargaining groups by providing financial data as directed. (Ord. 1356 § 2 (part), 2013: Ord. 1309 § 7, 2007; Ord. 1116 § 2, 1991).