Chapter 2.10 COMMISSIONS AND BOARDS

The city manager may make available to the commissions adequate facilities and necessary administrative assistance for the fulfillment of its duties. The commissions shall not incur, allow or permit to accrue any debt or liability, or expend any funds except as provided for in the budget theretofore approved by the city council. To avoid a conflict of interest in accordance with the Political Reform Act and other relevant laws, no commission or any of its members shall fundraise on behalf of the city or donate to the city or request the city to account for or manage funds for specific purposes or with specific use restrictions. (Ord. 761, § 2).

Article II. Planning Commission

2.10.030 Creation – Members – Term – Removal – Vacancy.

A planning commission is created and shall consist of five members who shall be appointed by the city council and serve at the council’s pleasure from the qualified electors of the city, none of whom shall hold any paid office or employment in the city government. No commissioner may be appointed to or serve concurrently on more than one commission or committee established by ordinance or resolution of the city council at the same time. Each member shall serve for a term of four years commencing on July 1st and continuing until his or her respective successor is appointed and qualified. The four-year terms of the commission members shall be staggered. In order to achieve staggered terms, half of the members first appointed to the commission shall be assigned by lot a term for two years and the other half of the commission members shall be assigned by lot a term for four years. Time of service by a member shall not exceed three four-year terms. Notwithstanding the above limitation, appointees to the commission, as of adoption of the ordinance codified in this chapter, may continue to serve without limit as to number of terms. Time served by a member after appointment to fill unexpired terms shall not be counted as a term or against the overall limit of three four-year terms of consecutive service. Former city council members are not eligible to be appointed to or serve on the commission for a period of two years following the date upon which their council term ended. If a commissioner is appointed to another commission by the city council, his or her time of service on the first commission shall not be counted as cumulative service. All members must remain residents of the city while serving on the planning commission. The members shall not receive any compensation for their attendance at commission meetings or any other services rendered as a commission member; provided, however, that any actual and necessary expenses incurred by a commission member in the performance of his or her duties on the commission may be ordered paid by the city council. Any member may be removed from office prior to the expiration of his or her term, with or without cause, by majority vote of the city council. Unauthorized absence of a commission member from meetings for a period of sixty days or more, four consecutive meetings, or greater than thirty percent of meetings held within a fiscal year may be deemed cause for removal as that term is used in this section. Any vacancy occurring other than by expiration of a term of office shall be filled by appointment for the unexpired portion of the term. (Ord. 3, §§ 1 – 4, Amended by Ord. 47, § 1; Ord. 177, § 1; Ord. 217, § 1; Ord. 251, § 1; Ord. 354, § 3; Ord. 664-A, § 2; Ord. 761, § 3; 1976 Code § 2-2.101; 1966 Code § 2100. Formerly 2.10.010).

2.10.040 Powers and duties.

A. After the public hearing thereon, recommend to the city council the adoption, amendment or repeal of master, general or precise plans, or any part thereof, for the physical development of the city.

B. Exercise such functions with respect to land subdivisions, planning and zoning as may be prescribed by ordinance. (Ord. 354, § 3; Ord. 761, § 3; 1976 Code § 2-2.102; 1966 Code § 2101. Formerly 2.10.020).

2.10.050 Meetings.

The planning commission shall hold at least one regular meeting in each month at such time and place within the city as the commission may determine by resolution. Three members of the commission shall constitute a quorum for the transaction of business. A majority of the quorum present shall have the authority to act on any matter regularly coming before the commission. Meetings may be adjourned or special meetings called in compliance with the provisions of the Ralph M. Brown Act (commencing with Government Code Section 54950) or as hereafter amended or added to. At least one meeting annually shall be conducted during the budget cycle and shall focus on development of a work plan. The plan shall address activities the commission will pursue during the fiscal year to address city council priorities. At least once per year the commission chair shall report to the city council. If at any time any regular meeting falls on a holiday, such regular meeting shall be held on the next business day. Meeting minutes shall be taken of each official meeting of the commission. (Ord. 3, § 6, Amended by Ord. 47, § 2; Ord. 177, § 2; Ord. 354, § 3; Ord. 761, § 3; 1976 Code § 2-2.103; 1966 Code § 2102. Formerly 2.10.030).

2.10.060 Rules.

The planning commission by resolution may adopt rules for the transaction of business, and shall keep a record of its resolutions, transactions, findings and determinations, which shall be a public record. The commission shall during the month of June each year appoint a chair and a vice-chair, who shall serve at the pleasure of the commission for a period of one year or until their successors have been appointed. Such officers of such body shall be appointed from among those members then serving on such body. (Ord. 3, § 5, Amended by Ord. 354, § 3; Ord. 761, § 3; 1976 Code § 2-2.104; 1966 Code § 2103. Formerly 2.10.040).

Article III. Parks and Recreation Commission

2.10.070 Creation – Members – Term – Removal – Vacancy.

A parks and recreation commission is created and shall consist of five members who shall be appointed by the city council and serve at council’s pleasure, none of whom shall hold any paid office or employment in the city government. No commissioner may be appointed to or serve concurrently on more than one commission or committee established by ordinance or resolution of the city council at the same time. Members shall be residents of the city of Millbrae and shall serve for a term of four years commencing on July 1st and continuing until the city council fills the vacancy upon expiration of the term. The four-year terms of the commission members shall be staggered. In order to achieve staggered terms, half of the members first appointed to the commission shall be assigned by lot a term for two years and the other half of the commission members shall be assigned by lot a term for four years. Time of service by a member shall not exceed three four-year terms. Notwithstanding the above limitation, appointees to the commission, as of adoption of the ordinance codified in this chapter, may continue to serve without limitation as to number of terms. Time served by a member after appointment to fill unexpired terms shall not be counted as a term or against the overall limit of three four-year terms of consecutive service. Former city council members are not eligible to be appointed to or serve on the commission for a period of two years following the date upon which their council term ended. If a commissioner is appointed to another commission by the city council, his or her time of service on the first commission shall not be counted as cumulative service. All members must remain residents of the city while serving on the parks and recreation commission. The members shall not receive any compensation for their attendance at commission meetings or any other services rendered as a commission member; provided, however, that any actual and necessary expenses incurred by a commission member in the performance of his or her duties on the commission may be paid if funds are available in the budget approved by the city council and the individual expenses are approved by the city manager or designee. Any member may be removed from office prior to the expiration of his or her term, with or without cause by majority vote of the city council. Unauthorized absence of a commission member from meetings for a period of sixty days or more, or three consecutive meetings, or greater than thirty percent of meetings held in a fiscal year may be deemed cause for removal as that term is used in this section. Any vacancy occurring other than by expiration of a term of office shall be filled by city council appointment for the unexpired portion of the term. (Ord. 33, §§ 1, 2, 4 and 5, Amended by Ord. 72, § 1; Ord. 190, § 1; Ord. 216, § 1; Ord. 251, § 2; Ord. 283, §§ 1 and 2; Ord. 354, § 4; Ord. 503, § 5; Ord. 551, § 1; Ord. 664-A, § 3; Ord. 719, § 1; Ord. 727, § 2; Ord. 761, § 4; Ord. 803, § 2; 1976 Code § 2-2.201; 1966 Code § 2120. Formerly 2.10.050).

2.10.080 Duties.

The parks and recreation commission shall have the following duties:

A. To recommend to the city council the establishment of an adequate system of parks, playgrounds and any other recreation facility which the commission may deem advisable including operation, management and maintenance of such facilities and the acquisition of necessary equipment;

B. To recommend to the city council the acquisition of such real and personal property as may be necessary or advisable for recreational facilities;

C. To recommend and make suggestions concerning any matter pertaining to parks and playgrounds and other recreational facilities which may be brought before the city council;

D. To serve as the city’s bicycle and pedestrian advisory committee;

E. To recommend fees or charges to be paid by residents and nonresidents for the use of city recreational facilities; provided, however, the city council at any time may review the fees or charges and abolish, change or modify such fees or charges or take such other action as the city council deems necessary in connection therewith. (Ord. 33, §§ 8 – 10, Amended by Ord. 261, § 1; Ord. 354, § 4; Ord. 503, § 6; Ord. 719, § 1; Ord. 761, § 4; 1976 Code § 2-2.202; 1966 Code § 2121. Formerly 2.10.060).

2.10.090 Meetings.

The parks and recreation commission shall hold at least one regular meeting at least bi-monthly (six regular meetings per year) at such time and place within the city as the commission may determine by resolution. Three members of the commission shall constitute a quorum for the transaction of business. A majority of the quorum present shall have the authority to act on any matter regularly coming before the commission. Meetings may be adjourned or special meetings called in compliance with the provisions of the Ralph M. Brown Act (commencing with Government Code Section 54950) or as may hereafter be amended. At least one meeting annually shall be conducted during the budget cycle and shall focus on development of a work plan. The plan shall address activities the commission will pursue during the fiscal year to address city council priorities. At least once per year the commission chair shall report to the city council. If at any time any regular meeting falls on a holiday, such regular meeting shall be held on the next business day. Meeting minutes shall be taken of each official meeting of the commission. (Ord. 33, §§ 11 and 12, Amended by Ord. 251, § 3; Ord. 354, § 4; Ord. 551, § 2; Ord. 719, § 1; Ord. 727, § 2; Ord. 761, § 4; 1976 Code § 2-2.203; 1966 Code § 2122. Formerly 2.10.070).

2.10.100 Rules.

The parks and recreation commission by resolution may adopt rules for the transaction of business, and shall keep a record of its resolutions, transactions, findings and determinations, which shall be a public record. The commission shall during the month of June each year appoint a chair and a vice-chair, who shall serve at the pleasure of the commission for a period of one year or until their successors have been appointed. Such officers of such body shall be appointed from among those members then serving on such body. (Ord. 33, §§ 6 and 7, Amended by Ord. 354, § 4; Ord. 761, § 4; 1976 Code § 2-2.204; 1966 Code § 2123. Formerly 2.10.080).

Article IV. Sister Cities Commission

2.10.110 Creation – Members – Term – Removal – Vacancy.

A sister cities commission is created and shall consist of eleven members who shall be appointed by the city council and serve at the council’s pleasure, none of whom shall hold any paid office or employment in the city government. No commissioner may be appointed to or serve concurrently on more than one commission or committee established by resolution of the city council at the same time. Members shall serve for a term of four years commencing on July 1st and continuing until the city council fills the vacancy upon expiration of the term. The four-year terms of the commission members shall be staggered. In order to achieve staggered terms, half of the members first appointed to the commission shall be assigned by lot a term for two years and the other half of the commission members shall be assigned by lot a term for four years. Time served by a member after appointment to fill unexpired terms shall not be counted as a term. Former city council members may be appointed to the commission by majority vote of the city council without limit as to number of years following the expiration date of term of office. If a commissioner is appointed to another commission by the city council, his or her time of service on the first commission shall not be counted as cumulative service. All members must remain residents of the city while serving on the sister cities commission. The members shall not receive any compensation for their attendance at commission meetings or any other services rendered as a commission member; provided, however, that any actual and necessary expenses incurred by a commission member in the performance of his or her duties on the commission may be paid if funds are available in the budget approved by the city council and the individual expenses are approved by the city manager or designee. Any member may be removed from office prior to the expiration of his or her term, with or without cause by majority vote of the city council. Unauthorized absence of a commission member from meetings for a period of sixty days or more, three consecutive meetings, or greater than thirty percent of meetings held in the fiscal year may be deemed cause for removal as that term is used in this section. Any vacancy occurring other than by expiration of a term of office shall be filled by city council appointment for the unexpired portion of the term. (Ord. 664-A, § 1, Amended by Ord. 719, § 4; Ord. 723, § 1; Ord. 727, § 2; Ord. 761, §§ 5, 6; 1976 Code § 2-2.501. Formerly 2.10.170).

2.10.120 Duties.

The sister cities commission shall have the following duties:

A. To promote a greater global understanding of other cultures and an international perspective for Millbrae in light of the significant changes happening throughout the world;

B. To grow relationships with sister cities and friendship cities;

C. To foster cultural and educational exchange programs, and identify and promote trade relationships;

D. To perform such other duties as may be assigned by the city council. (Ord. 664-A, § 1, Amended by Ord. 727, § 2; Ord. 761, §§ 5, 6; 1976 Code § 2-2.502. Formerly 2.10.180).

2.10.130 Meetings.

The sister cities commission shall hold at least one regular meeting at least bi-monthly (six regular meetings per year) at such time and place within the city as the commission may determine by resolution. Six members of the commission shall constitute a quorum for the transaction of business. A majority of the quorum present shall have the authority to act on any matter regularly coming before the commission. Meetings may be adjourned or special meetings called in compliance with the provisions of the Ralph M. Brown Act (commencing with Government Code Section 54950) or as may hereafter be amended. At least one meeting annually shall be conducted during the budget cycle and shall focus on development of a work plan. The plan shall address activities the commission will pursue during the fiscal year to address city council priorities. At least once per year the commission chair shall report to the city council. If at any time any regular meeting falls on a holiday, such regular meeting shall be held on the next business day. Meeting minutes shall be taken of each official meeting of the commission. (Ord. 664-A, § 1, Amended by Ord. 719, § 4; Ord. 723, § 1; Ord. 727, § 2; Ord. 761, §§ 5, 6; 1976 Code § 2-2.503. Formerly 2.10.190).

2.10.140 Rules.

The sister cities commission by resolution may adopt rules for the transaction of business, and shall keep a record of its resolutions, transactions, findings and determinations, which shall be a public record. The commission shall during the month of June each year appoint a chair and a vice-chair, who shall serve at the pleasure of the commission for a period of one year or until their successors have been appointed. Such officers of such body shall be appointed from among those members then serving on such body. (Ord. 664-A, § 1, Amended by Ord. 727, § 1; Ord. 761, §§ 5, 6; 1976 Code § 2-2.504. Formerly 2.10.200).