Chapter 2.160
CALENDARS OF CERTAIN CITY OFFICIALS

Sections:

2.160.010    Calendars to be maintained.

2.160.010 Calendars to be maintained.

(a) The Mayor, members of the City Council, Chief of Police, City Clerk, City Manager, City Attorney, Assistant City Manager(s), Deputy City Manager(s), City department heads and any additional persons in management positions that are considered part of the City’s executive management team shall maintain a monthly City calendar.

(b) The calendar shall include all scheduled noninternal City-related appointments, meetings, including regular and special City Council meetings, public events or speaking arrangements, meetings with citizens, developers, union representatives, consultants, lobbyists, regional meetings and meetings of subcommittees or task forces (collectively, “constituents”). The Mayor and members of the City Council shall also include all nonscheduled City-related meetings or discussions with constituents.

(c) Each noninternal City-related appointment must include the following information: name(s), title(s), and affiliated organization(s) and a general statement of the issues discussed. The following information shall be exempted:

(1) Personal appointments, including personal business appointments;

(2) Information protected by the attorney-client privilege;

(3) Information about attorney work product;

(4) Information about City staff recruitment;

(5) Information about a personnel issue;

(6) Site specific information regarding corporate recruiting and retention;

(7) Information about criminal investigations and security;

(8) Information about whistle blowers;

(9) Information about those who may fear retaliation;

(10) Information about those seeking guidance regarding the City’s campaign and election processes; and

(11) Information that is otherwise prohibited from disclosure.

(d) The calendars of the officials in subsection (a) of this section shall be a public record subject to inspection during normal business hours. The Mayor, City Council members, City Manager, City Clerk, Chief of Police and City Attorney shall publish their calendars to the City’s website on the tenth business day of each month and shall reflect the schedules of the previous month.

(e) A record of compliance with this chapter by the City officials included in subsection (a) of this section shall be maintained; provided, that violations of this chapter shall not be a basis for any criminal prosecution or disciplinary action. (Ord. 1950 § 1, 1-12-16).