Chapter 3.14
PUBLIC WORKS BID REQUIREMENTS
Sections:
3.14.040 Maintenance of Contractors List.
3.14.050 Public Projects Included.
3.14.010 Purpose.
This chapter is enacted for the purpose of implementing the Uniform Public Construction Cost Accounting Act (Public Contract Code Section 22000 et seq.) and to provide for bidding procedures in undertaking public works projects. (Ord. 89-8, 3/14/89)
3.14.020 Bid Limitations.
Bid limitations will be as set forth in the Public Contract Code sections applicable to local agencies. (Ord. 95-10, 11/28/95)
3.14.030 Informal Bidding.
Public works projects subject to informal bid procedures may be let to contract as follows:
A. Purchasing shall maintain a list of qualified contractors, identified according to categories of work. Minimum criteria for development and maintenance of the contractors list shall be determined by the commission.
B. All contractors on the list for the category of work being bid or all construction trade journals specified in Section 22036, or both all contractors on the list for the category of work being bid and all construction trade journals specified in Section 22036, shall be mailed a notice inviting informal bids unless the product or service is proprietary.
C. All mailing of notices to contractors and construction trade journals pursuant to subsection (B) of this section shall be completed not less than ten (10) calendar days before bids are due.
D. The notice inviting informal bids shall describe the project in general terms and how to obtain more detailed information about the project, and state the time and place for the submission of bids.
E. The award of project shall be made to the lowest responsible bidder, and the Purchasing Officer (or designee) is authorized to award and execute the construction contract provided the contractor has posted the required bonds and insurance.
F. If all bids received are in excess of one hundred twenty-five thousand dollars ($125,000), the City Council may, by adoption of a resolution by a four-fifths vote, award the contract, at one hundred thirty-seven thousand five hundred dollars ($137,500) or less, to the lowest responsible bidder, if it determines the cost estimate of the public agency was reasonable. (Ord. 89-8, 3/14/89; Ord. 93-3, 2/9/93; Ord. 93-12, 4/27/93; Ord. 95-10, 11/28/95; Ord. 09-6 § 13, 5/26/09)
3.14.040 Maintenance of Contractors List.
Prior to November 30th of each year, the Purchasing Agent shall mail written notice to all construction trade journals designated by the CUCCAC, inviting all licensed contractors to submit information on firms to be included on the list of qualified bidders, according to category, for the following calendar year. The notice shall require that the contractor provide the name and address to which a notice to contractors or proposal may be mailed, a telephone number at which the contract may be reached, the type or category of work in which the contractor is experienced and currently licensed to perform, together with the number and type of contractor’s license or licenses held. The Purchasing Agent shall assemble an updated contractors list to be effective January 1st of each year, which shall include all contractors who submitted one or more valid bids to the City during the preceding calendar year and all contractors who have properly provided the Purchasing Agent with the information described above. A contractor may be added to the list at any time during the year by providing the Purchasing Officer with the information described above. (Ord. 89-8, 3/14/89; Ord. 95-10, 11/28/95; Ord. 09-6 § 14, 5/26/09)
3.14.050 Public Projects Included.
Public projects will be performed pursuant to the Uniform Public Construction Cost Accounting Act and this chapter. Public projects include the following:
A. Construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly owned, leased, or operated facility.
B. Painting or repainting of any publicly owned, leased, or operated facility.
C. In the case of a publicly owned utility system, “public project” shall include only the construction, erection, improvement, or repair of dams, reservoirs, power plants, and electrical transmission lines of two hundred thirty thousand (230,000) volts and higher.
A “facility” means any plant, building, structure, ground facility, utility system, subject to the limitation found in subsection (C) of this section, real property, streets and highways, or other public work improvement. (Ord. 89-8, 3/14/89; Ord. 09-6 § 15, 5/26/09)
3.14.060 Rejection of Bids.
The City reserves the right to reject any and all bids presented. Should the City exercise this right, the procedures outlined in Public Contract Code 22038 will be observed. (Ord. 89-8, 3/14/89; Ord. 09-6 § 16, 5/26/09)
3.14.070 Repealed.
(Ord. 89-8, 3/14/89; Ord. 95-10, 11/28/95)