CHAPTER 6
PURCHASING AUTHORITY
ARTICLE 4. INFORMAL BIDDING
SECTION:
§1541: Maintenance Of Contractors’ List
§1542: Revision Of Contractors’ List
§1543: Informal Bidding Procedures
§1540 PURPOSE
The purpose of this Article is to establish an informal bidding ordinance to govern the selection of contractors to perform public projects pursuant to subdivision (b) of Section 22032 of the Public Contracts Code, or any successor provision of State law. (Ord. 892, §2, adopted 1989)
§1541 MAINTENANCE OF CONTRACTORS’ LIST
In November of each year, the City Clerk shall cause a written notice to be mailed to all construction trade journals designated in Public Contracts Code Section 22036, inviting all licensed contractors to submit the name of their firm to the City for inclusion on the City’s list of qualified bidders for the following calendar year. The notice shall require that the contractor provide the name and address to which a Notice to Contractors or Proposal should be mailed a phone number at which the contractor may be reached, the type of work in which the contractor is interested and for which the contractor is currently licensed (i.e., electrical, painting, general building, etc.) together with the class of contractor’s license or licenses held and the contractor’s license number(s). (Ord. 892, §2, adopted 1989)
§1542 REVISION OF CONTRACTORS’ LIST
On January 1 of each year the City Council may create a new Contractors’ List by adding any contractor’s name they so desire to the existing Contractors’ List. At a minimum, the Contractors’ List must include all contractors who have properly provided the City with the information required under Section 1541, during the calendar year in which the list is valid. The City Clerk shall also include on the Contractors’ List the names of all contractors who have submitted a valid bid to the City during the preceding calendar year. A contractor may have his/her firm added to the City’s Contractors’ List at any time by providing the information required under Section 1541, to the City Clerk and by making a request in writing to the Clerk that the contractor’s firm be added to the list. (Ord. 892, §2, adopted 1989)
§1543 INFORMAL BIDDING PROCEDURES
Public projects of fifty thousand dollars ($50,000.00), or such greater sum as is authorized by Public Contracts Code section 22032 (b) or any laws that amend said section, or less may be let by the City to contract by the informal bidding procedures provided in this Section. The City clerk shall mail a notice to all contractors on the City’s Contractors’ List for the category of work being bid. All notices shall be mailed by the Clerk not less than ten (10) calendar days before bids are due. The notice inviting informal bids shall describe the project in general terms, how to obtain more detailed information about the project, and state the time and place for the submission of bids. All bids received shall be filed with the City Clerk and opened by the Clerk at the time and place specified in the notice inviting bids. Any bidder may be present during said bid opening and may inspect any such bid. (Ord. 892, §2, adopted 1989)
§1544 AWARDING OF CONTRACT
The awarding of all contracts advertised under this Article shall be made by the City Council to the lowest responsible bidder, provided the bidder is competent. The Council may delegate the authority to award informal contracts to the City Manager or his or her designee. At such time as it is authorized by Public Contracts Code section 22034 (f) or any laws that amend said section, if all bids received are in excess of seventy five thousand dollars ($75,000.00), the City Council may by passage of a resolution by a four-fifths (4/5) vote, award the contract, at eighty thousand dollars ($80,000.00), or less, to the lowest responsible bidder, if it determines the cost estimate of the City was reasonable. (Ord. 892, §2, adopted 1989)