CHAPTER 2
LIBRARY BOARD
SECTION:
2-2-1: Board Of Trustees; Appointment; Term Of Office; Compensation
2-2-2: Board Of Trustees; Vacancies; Removal
2-2-3: Board Of Trustees; Meetings
2-2-4: Powers And Duties Of Trustees
2-2-5: Library Director; Duties; Other Employees
2-2-6: Annual Appropriations; Control Of Expenditures
2-2-1 BOARD OF TRUSTEES; APPOINTMENT; TERM OF OFFICE; COMPENSATION:
A. The library government shall consist of five (5) trustees appointed by the mayor and approved by the city council pursuant to section 50-210, Idaho Code, from among city residents.
B. Appointment to the board shall be made solely upon consideration of the ability of such appointees to serve the interest of the people, without regard to sex, age, race, nationality, religion, disability or political affiliation. A member of the city council shall not be one of the five (5) appointed members, but each year the council shall appoint one of its members to be a liaison to the board, without voting rights.
C. The initial appointment of trustees shall be for terms of one, two (2), three (3), four (4) and five (5) years respectively. Subsequent appointments shall be made for five (5) years from the appointment and until their successors are appointed.
D. Members of the board shall serve without salary or other compensation. (Ord. 704, 4-14-1998)
2-2-2 BOARD OF TRUSTEES; VACANCIES; REMOVAL:
A. The board shall report all vacancies to the council within five (5) working days. All such appointments shall be made in the same manner as appointments are originally made. Appointments to complete an unexpired term shall be for the remainder of the term only.
B. Any trustee may be removed by the city council by the unanimous vote of all of its members. (Ord. 704, 4-14-1998)
2-2-3 BOARD OF TRUSTEES; MEETINGS:
The board of trustees shall meet at least once each quarter unless required by city ordinance to meet more frequently. One of the meetings shall be designated as the annual meeting. The purposes of the annual meeting are to elect the officers of the board, to establish a regular meeting date, and to review, amend repeal or adopt bylaws, policies and procedures. Special meetings may be held from time to time as the board may determine, but written notice of the meeting thereof shall be given to the members at least two (2) days prior to the day of the meeting. A quorum shall consist of three (3) voting members, but a smaller number may adjourn. All library board meetings are to be held pursuant to the open meeting law. (Ord. 704, 4-14-1998)
2-2-4 POWERS AND DUTIES OF TRUSTEES:
The board of trustees shall have the following powers and duties:
A. To establish bylaws for its own governance;
B. Establish policies and rules of use for the governance of the library; to exclude from the use of the library any and all persons who violate such rules;
C. Establish, locate, maintain and have custody of libraries to serve the city, and to provide suitable rooms, structures, facilities, furniture, apparatus and appliances necessary for library service;
D. With the approval of the city:
1. Acquire real property by purchase, gift, devise, lease or otherwise;
2. Own and hold real and personal property and to construct buildings for the use and purposes of the library;
3. Sell, exchange or otherwise dispose of real or personal property when no longer required by the library; and
4. Insure the real and personal property of the library;
E. Prepare and adopt a budget for review and approval by the city council;
F. Control the expenditures of money budgeted for the library;
G. Accept or decline gifts of money or personal property, in accordance with library policy, and under such terms as may be a condition of the gift;
H. Hire, supervise and evaluate the library director (librarian);
I. Establish policies for the purchase and distribution of library materials;
J. Attend all meetings of the board of trustees;
K. Maintain legal records of all board business;
L. Exercise such other powers, not inconsistent with law, necessary for the orderly and efficient management of the library. (Ord. 704, 4-14-1998)
2-2-5 LIBRARY DIRECTOR; DUTIES; OTHER EMPLOYEES:
A. The board of trustees shall appoint the library director (librarian), who shall serve at the pleasure of the board. The library director shall advise the board, implement policy set by the board, supervise all library staff and shall acquire library materials, equipment and supplies. The library director shall attend all board meetings but shall not vote.
B. With the recommendation of the library director, the board shall hire other employees as may be necessary for the operation of the library in accordance with city policies and procedures. These employees shall be employees of the city and subject to the city’s personnel policies and classifications unless otherwise provided by ordinance. (Ord. 704, 4-14-1998)
2-2-6 ANNUAL APPROPRIATIONS; CONTROL OF EXPENDITURES:
A. The board shall prepare and adopt an annual budget, stating anticipated revenues and expenditures, indicating what support and maintenance of the library will be required for review and approval by the city council for the ensuing year.
B. All funds for the library shall be in the custody of the city treasurer unless otherwise provided by city ordinance, and shall be used only for library purposes. The board shall have control of library expenditures. Money shall be paid for library purposes, only upon properly authenticated vouchers of the board of trustees. The board shall not make expenditures or incur indebtedness in any year in excess of the amount of money appropriated for library purposes. The board may hold a separate checking account to be used to pay petty expenses of the library. This account shall be audited along with other library funds. (Ord. 704, 4-14-1998)
2-2-7 DONATIONS:
Donations or gifts for benefit of the library shall be budgeted along with other library accounts and shall be used only for library purposes. The board of trustees only in accordance with the city budget process may expend money or other funds which are donated or given to the library. (Ord. 704, 4-14-1998)
2-2-8 REPORTS OF TRUSTEES:
The board of trustees shall annually, not later than January 1, file with the state library board a report of operations of the library for the fiscal year just ended. The report shall be of such form and contain such information as the state library board may require, but in all cases must include a complete accounting of all financial transactions for the fiscal year being reported. The board shall also report to the city council and mayor as required in section 50-210, Idaho Code. (Ord. 704, 4-14-1998)