APPENDIX B DISCRIMINATION, HARASSMENT AND SEXUAL MISCONDUCT

APPENDIX B:
CITY OF LEWISTOWN POLICY AGAINST DISCRIMINATION, HARASSMENT AND SEXUAL MISCONDUCT

I. STATEMENT OF POLICY

It is the City of Lewistown’s policy that it will not tolerate or condone discrimination or harassment on the basis of race, color, religion, creed, sex, gender-identity, gender-expression, sexual orientation, pregnancy, childbirth, medical or common conditions relating to pregnancy and childbirth, genetic information, national origin, age, physical or mental disability, ancestry, marital status, military status, arrest record, unfavorable discharge from military service, order of protection status, citizenship status or any other classification protected under federal or state law. Sexual misconduct is also prohibited. The City of Lewistown will neither tolerate nor condone discrimination, harassment or sexual misconduct by employees, managers, supervisors, elected officials, co-workers, or non-employees with whom the City of Lewistown has a business, service, or professional relationship. “Employee,” for purposes of this policy only, includes any individual performing work for the City of Lewistown, an apprentice, an applicant for apprenticeship, or an unpaid intern. The City of Lewistown has appointed Amanda Woodruff as its Ethics Officer to receive and oversee investigations of complaints made pursuant to this policy and she is referred to in this policy as the City of Lewistown’s “Ethics Officer.” She can be contacted by email or phone at lewistownclerk@comcast.net, (309) 547-4300. The City of Lewistown reserves the right to change the Ethics Officer from time to time.

Retaliation against an employee who complains about or reports any act of discrimination, harassment or misconduct in violation of this policy is prohibited. Retaliation against any employee who participates in an investigation pursuant to this policy is likewise prohibited. The City of Lewistown is committed to ensuring and providing a work place free of discrimination, harassment, sexual misconduct and retaliation. The City of Lewistown will take disciplinary action, up to and including termination, against an employee who violates this policy.

As set forth above, sexual harassment and sexual misconduct are prohibited. Sexual harassment includes unwelcome sexual advances, requests for sexual favors, or any other visual, verbal or physical conduct of a sexual nature when:

1. submission to or rejection of this conduct explicitly or implicitly affects a term or condition of individual’s employment;

2. submission to or rejection of the conduct is used as the basis for an employment decision affecting the harassed employee or;

3. the harassment has the purpose or effect of unreasonably interfering with the employee’s work performance or creating an intimidating, hostile or offensive work environment because of the persistent, severe or pervasive nature of the conduct.

Sexual harassment can occur in a variety of circumstances, including but not limited to the following:

• The employee as well as the harasser may be a woman or a man. The employee does not have to be of the opposite sex.

• The harasser can be the employee’s supervisor, an agent of the employer, a supervisor in another area, a co-worker, or a non-employee.

• The employee does not have to be the person harassed but could be anyone affected by the offensive conduct.

• Unlawful sexual harassment may occur without economic injury to or discharge of the employee.

• The harasser’s conduct must be unwelcome.

Each employee must exercise his or her own good judgment to avoid engaging in conduct that may be perceived by others as sexual harassment or harassment based on any status protected by law. The following are illustrations of actions that the City of Lewistown deems inappropriate and in violation of our policy:

1. Unwanted sexual advances.

2. Offering employment benefits in exchange for sexual favors.

3. Retaliating or threatening retaliation after a negative response to a sexual advance or after an employee has made or threatened to make a harassment complaint.

4. Visual conduct such as leering, making sexual gestures, displaying sexually suggestive objects or pictures, cartoons, calendars or posters.

5. Verbal conduct such as making derogatory comments, using epithets or slurs, making sexually explicit jokes or suggestive comments about a person’s body or dress.

6. Written or electronic communications of a sexual nature or containing statements or images which may be offensive to individuals in a particular protected group, such as racial or ethnic stereotypes or stereotypes about disabled individuals.

7. Physical conduct such as unwanted touching, assaulting, impeding or blocking movements.

Sexual misconduct is strictly prohibited by the City of Lewistown and can include any inappropriate and/or illegal conduct of a sexual nature including, but not limited to, sexual abuse, sexual exploitation, sexual intimidation, rape, sexual assault, or ANY sexual contact or sexual communications with a minor (including, but not limited to, conduct or communications which are written, electronic, verbal, visual, virtual or physical).

II. RESPONSIBILITIES

A. Supervisors

Each supervisor shall be responsible for ensuring compliance with this policy, including the following:

1. Monitoring the workplace environment for signs of discrimination, harassment or sexual misconduct;

2. Immediately notifying law enforcement where there is reasonable belief that the observed or complained of conduct violates the criminal laws of the State of Illinois.

3. Immediately notifying the Department of Children and Family Services (DCFS) Hotline (1-800-25-ABUSE or 1-800-252-2873) if the observed or complained of conduct involves the abuse of a minor.

4. Immediately stopping any observed acts of discrimination, harassment or sexual misconduct and taking appropriate steps to intervene, whether or not the involved employees are within his/her line of supervision;

5. Immediately reporting any complaint of harassment, discrimination or sexual misconduct to the City Attorney or to the Ethics Officer, and:

6. Taking immediate action to limit the work contact between the individuals when there has been a complaint of discrimination, harassment or sexual misconduct, pending investigation.

B. Employees

Each employee is responsible for assisting in the prevention of discrimination, harassment and sexual misconduct through the following acts:

1. Refraining from participation in, or encouragement of, actions that could be perceived as discrimination, harassment or sexual misconduct;

2. Immediately reporting any violations of this policy to a supervisor, the Ethics Officer, or City Attorney and law enforcement (if appropriate under the circumstances) and/or DCFS (if appropriate under the circumstances); Employees are obligated to report violations of this policy as soon as they occur. An employee should not wait until the conduct becomes unbearable before reporting the prohibited conduct. All employees are obligated to report instances of prohibited conduct even if the conduct is merely observed and directed toward another individual and even if the other person does not appear to be bothered or offended by the conduct. All employees are obligated to report instances of prohibited conduct regardless of the identity of the alleged offender (e.g. man, woman, supervisor, elected official, co-worker, volunteer, vendor, member of public).

3. Encouraging any employee who confides that he/she is the victim of conduct in violation of this policy to report these acts to a supervisor.

Failure to take action to stop known discrimination, harassment or sexual misconduct may be grounds for discipline.

There is a clear line most cases between a mutual attraction and a consensual exchange and unwelcome behavior or pressure for an intimate relationship. A friendly interaction between two persons who are receptive to one another is not considered unwelcome or harassment. Employees are free to form social relationships of their own choosing. However, when one employee is pursuing or forcing a relationship upon another who does not like or want it, regardless of friendly intentions, the behavior is unwelcome sexual behavior. An employee confronted with these actions is encouraged to inform the harasser that such behavior is offensive and must stop. You should assume that sexual comments are unwelcome unless you have clear unequivocal indications to the contrary. In other words, another person does not have to tell you to stop for your conduct to be harassment and unwelcome. Sexual communications and sexual contact with a minor are ALWAYS prohibited.

If you are advised by another person that your behavior is offensive, you must immediately stop the behavior, regardless of whether you agree with the person’s perceptions of your intentions.

The City of Lewistown does not consider conduct in violation of this policy to be within the course and scope of employment and does not sanction such conduct on the part of any employee, including supervisory and management employees.

III. APPLICABLE PROCEDURES

The City of Lewistown takes allegations of discrimination, harassment and sexual misconduct very seriously. It will actively investigate all complaints.

It is helpful for the employee to directly inform the offending individual that the conduct is unwelcome and must stop. The employee should use the City of Lewistown’s complaint procedure to advise the City of Lewistown of any perceived violation of this policy as soon as it occurs.

A. Bringing a Complaint

Any employee of the City of Lewistown who believes that there has been a violation of this policy may bring the matter to the attention of the City of Lewistown in one of the following ways:

1. Advising his or her supervisor or the Ethics Officer for the City of Lewistown; or

2. Advising the offending employee’s supervisor, the City Attorney or the City Clerk in the event that the alleged harasser is the City Attorney.

If the complaint involves someone in the employee’s direct line of command, then the employee should go directly to the City Attorney or the Ethics Officer.

The complaint should be presented as promptly as possible after the alleged violation of this policy occurs.

The City of Lewistown will take steps to ensure that complaints made are kept confidential to the extent permissible under the law. Individuals who are involved in an investigation under this policy are required to keep the matter confidential to the fullest extent permitted under the law.

B. Resolution of a Complaint

Promptly after a complaint is submitted, the City of Lewistown will undertake such investigation, corrective and preventive actions as are appropriate. In general, the procedure in resolving any complaints can (but will not necessarily) include any of the following items:

1. A meeting between the employee making the complaint and an individual designated by the City of Lewistown to investigate such complaints. Important data to be provided by the complaining employee includes the following:

a. A description of the specific offensive conduct;

b. Identification of all person(s) who engaged in the conduct;

c. The location where the conduct occurred;

d. The time when the conduct occurred;

e. Whether there were any witnesses to the conduct;

f. Whether conduct of a similar nature has occurred on prior occasions;

g. Whether there are any documents which would support the complaining employee’s allegations;

h. What impact the conduct had on the complaining employee.

2. While not required, the City of Lewistown encourages anyone who makes a complaint under this policy to provide a written statement setting forth the above details and attaching any pertinent records.

3. After a complaint is submitted by the employee, the alleged offending individual should be contacted by a designated representative of the City of Lewistown. The alleged offending individual should be advised of the charges brought against him or her, and may be provided with a copy of the written statement of complaint made by the complaining employee (if applicable). The alleged offending individual should have an opportunity to fully explain his or her side of the circumstances, and may also submit a written statement, if desired.

4. After the alleged offending individual is interviewed, any witnesses identified by either the complaining employee or the alleged offending individual may be interviewed separately.

5. Once this investigation is completed, the City of Lewistown will take such action as is appropriate based upon the information obtained in the investigation. In the event that the City of Lewistown finds merit in the charges made by the complaining employee, disciplinary action will be taken against the offending employee. This disciplinary action may, but need not necessarily, include:

a. Verbal or written reprimand;

b. Placing the offending employee on a corrective action plan for a period of time to be identified;

c. Delay in pay increases or promotions;

d. Suspending the offending employee from work without pay;

e. Demotion;

f. Immediate termination.

6. Upon completion of the investigation, the City of Lewistown will advise the complaining employee of the results of the investigation, including action taken, if any, against the offending individual.

When investigating alleged violations of this policy, the City of Lewistown looks at the whole record including, but not limited to, the nature of the allegations, the context in which the alleged incidents occurred, and the statements of the parties and witnesses. A determination on the allegations is made from the facts on a case-by-case basis.

Non-Retaliation

Under no circumstances will there be any retaliation against any employee making a complaint of discrimination, harassment or sexual misconduct. Any act of retaliation by any party directed against a complaining employee, an accused employee, witnesses, or participants in the process will be treated as a separate and distinct complaint and will be similarly investigated. Complaints of retaliation should be addressed to the Ethics Officer, City Attorney or City Clerk. Illinois law provides protections to whistleblowers as set forth in the Whistleblower Act, 740 ILCS 174/15 and the Illinois Human Rights Act, 775 ILCS 5/6-101.

False Reports Prohibited

It is a violation of this policy for an employee to knowingly make a false report of discrimination, harassment, sexual misconduct, or retaliation. An employee who is found to have knowingly made a false report is subject to disciplinary action, as set forth in Section III.B.5, above.

Additional Resources

If you have any questions concerning the City of Lewistown’s policies on this matter, please see your supervisor, the Ethics Officer, or the City Attorney. Further information may also be obtained from the Illinois Department of Human Rights, 312-814-6200 or the Equal Employment Opportunity Commission (EEOC), 800-669-4000. Confidential reports of harassment or discrimination may also be filed with these state agencies. For matters involving the abuse of minors the Illinois Department of Children and Family Services (DCFS) may be contacted by dialing 800-25-ABUSE.

Please acknowledge receipt and review of this policy by completing the acknowledgment form at the end of this policy and returning it to Amanda Woodruff, City Administrator.

ACKNOWLEDGMENT OF RECEIPT AND UNDERSTANDING OF POLICY AGAINST DISCRIMINATION, HARASSMENT AND SEXUAL MISCONDUCT

Effective December 23, 2017 the City of Lewistown implemented a Policy against Discrimination, Harassment and Sexual Misconduct.

Remember: It is your responsibility to read, understand, and abide by this policy and procedure, if you have any questions or concerns please speak to your supervisor, the Ethics Officer, or the City Attorney. Please sign and date this memo to acknowledge that you have received and understand the policy.

Please respond to the following questions, circle appropriate answer and initial:

Have you read, and do you understand this policy?	Yes	No	Initials:________
Do you have any questions about this policy?	Yes	No	Initials:________
Do you know how to file a complaint should you ever have a problem with discrimination, harassment, sexual misconduct, retaliation or if you see inappropriate behaviors at work?	Yes	No	Initials:________

If you ever have a problem or concern regarding discrimination, harassment, sexual misconduct, or retaliation in the workplace, please list three individuals within our organization who you can address your concerns with:

1)________________________;

2)________________________;

3)________________________

Initials:________

Are you aware of any behaviors going on either in our workplace or outside the workplace that may impact the workplace and that are inconsistent with this policy?

Yes

Initials:________

__________________________	__________________________
Employee Signature	Date

_____________________

Please print your name

I certify that the above person has received the Policy against Discrimination, Harassment and Sexual Misconduct and that I have reviewed this checklist with him/her.

__________________________	__________________________
Supervisor Signature	Date

(Ord. 2018-2, passed 1-9-18)

APPENDIX B:CITY OF LEWISTOWN POLICY AGAINST DISCRIMINATION, HARASSMENT AND SEXUAL MISCONDUCT

I. STATEMENT OF POLICY

II. RESPONSIBILITIES

III. APPLICABLE PROCEDURES

APPENDIX B:
CITY OF LEWISTOWN POLICY AGAINST DISCRIMINATION, HARASSMENT AND SEXUAL MISCONDUCT