Chapter 3.25
AUTHORIZED METHODS OF PAYMENT TO AND FROM MUNICIPALITY
Sections:
3.25.020 Authorized financial instruments for payments to the municipality.
3.25.030 Procedures for payments to be uniform.
3.25.040 Added authority related to acceptance of bank or credit cards.
3.25.050 Authorized financial instruments for payments by the municipality.
3.25.060 Authorized financial instruments.
3.25.010 Definitions.
As used in this chapter, “credit card” means a:
(A) Credit card;
(B) Debit card;
(C) Charge card; or
(D) Stored value card. [Ord. 1394 § 1, 2008. Code 2000 § 31.80].
3.25.020 Authorized financial instruments for payments to the municipality.
(A) Payments may be made to the municipality and its executive departments for any lawful purpose by any of the following financial instruments:
(1) Cash.
(2) Check.
(3) Bank draft.
(4) Money order.
(5) Bank card or credit card.
(6) Electronic funds transfer.
(7) Wire funds or automated clearing house (ACH).
(8) Any other financial instrument authorized by the fiscal body.
(B) Payments may be made to the municipality and its utilities for any lawful purpose by any of the following financial instruments that the board of the municipally owned utility authorizes for use:
(1) Cash.
(2) Check.
(3) Bank draft.
(4) Money order.
(5) Bank card or credit card.
(6) Electronic funds transfer.
(7) Wire funds or automated clearing house (ACH).
(8) Any other financial instrument authorized by the fiscal body.
(C) If there is a charge to the municipality, its executive departments or municipally owned utility for the use of a financial instrument, a fee may be collected equal to the amount of the charge from the person who uses the financial instrument. [Ord. 1394 § 1, 2008; Ord. 1571 § 4, 2014. Code 2000 § 31.81].
3.25.030 Procedures for payments to be uniform.
In accepting payments under the provisions of this chapter and IC 36-1-8-11, the procedure authorized for a particular type of payment shall be uniformly applied to all payments of the same type. The municipal fiscal officer is authorized to administer and enforce this section and to promulgate written guidelines consistent with its purposes. [Ord. 1394 § 1, 2008. Code 2000 § 31.82].
3.25.040 Added authority related to acceptance of bank or credit cards.
(A) The municipality, its executive departments and its utilities may contract with any of the following:
(1) A bank card or credit card vendor for acceptance of bank cards or credit cards.
(2) A third-party online collection service for acceptance of bank cards or credit cards.
(B) If there is a vendor transaction charge or discount fee, whether billed to the municipality, its executive departments and its utilities or directly charged to one of its accounts, the municipality, executive department or utility shall collect a fee equal to the transaction charge or discount fee imposed by the vendor.
(C) The municipality, its executive departments and its utilities may pay any applicable bank card or credit card service charge associated with the use of a bank card or credit card under this section. [Ord. 1571 § 5, 2014.]
3.25.050 Authorized financial instruments for payments by the municipality.
(A) Payments may be made by the municipality and its executive departments for any lawful purpose by any of the following financial instruments:
(1) Cash.
(2) Check.
(3) Bank draft.
(4) Money order.
(5) Bank card or credit card.
(6) Electronic funds transfer.
(7) Wire funds or automated clearing house (ACH).
(8) Any other financial instrument authorized by the fiscal body.
(B) Payments may be made by the municipality and its utilities for any lawful purpose by any of the following financial instruments that the board of the municipally owned utility does not prohibit for use:
(1) Cash.
(2) Check.
(3) Bank draft.
(4) Money order.
(5) Bank card or credit card.
(6) Electronic funds transfer.
(7) Wire funds or automated clearing house (ACH).
(8) Any other financial instrument authorized by the fiscal body.
(C) That payments made by cash as authorized in subsections (A) and (B) of this section shall be confined to payments made from a petty cash fund as authorized in this code, subject to Indiana law and regulations of the external auditing agency. [Ord. 1394 § 1, 2008; Ord. 1571 § 4, 2014; Ord. 1694 §§ 1, 2, 2019. Code 2000 § 31.84].
3.25.060 Authorized financial instruments.
(A) Payments may be made by clerk-treasurer for the municipality and its executive departments for any lawful purpose by any of the following financial instruments:
(1) Warrant or negotiable order of withdrawal pursuant to the provisions of IC 36-5-4 et seq., 5-11-10 et seq., and 5-13-5 et seq.;
(2) Bank card or credit card; provided, that it is expressly authorized by the proper board of jurisdiction, identifies the responsible officer for the card, and expressly sets forth the approved uses for it;
(B) Pursuant to IC 5-13-5-5, transactions or payments may be made by the clerk-treasurer for the municipality, and its executive departments for any lawful purpose set forth in this chapter by any of the following financial instruments:
(1) Electronic funds transfer;
(2) Wire funds or automated clearing house (ACH);
(C) In making payments under subsection (B) of this section the clerk-treasurer shall maintain adequate documentation of the transactions so that they may be audited as provided by law, and the use of the instruments set forth in subsection (B) of this section shall be limited to those payments authorized by IC 5-13-5 and those set forth in Chapter 3.10 HMC. [Ord. 1394 § 1, 2008; Ord. 1571 § 6, 2014. Code 2000 § 31.85].