Chapter 2.96
REIMBURSEMENT OF TRAVEL EXPENSE
Sections:
2.96.020 Travel request procedure.
2.96.010 Applicability.
A. This amended ordinance shall govern all requests for travel and reimbursement of travel expenses of any county employee or agent of any county office or department listed in the Code of Ordinances of Vanderburgh County, Indiana. (Adopted 5/11/98)(Amended 4/8/2002)
(2.96.010, Amended, 03/15/2005)
2.96.020 Travel request procedure.
A. All travel requests must be approved in advance by (a) an elected Office Holder having a funded travel line item or other appropriate line item in their respective budget or (b) by the Board of County Commissioners concerning Vanderburgh County departments. Such requests must be submitted for approval prior to the travel date.
B. All requests for payment for travel must contain the following information and documentation:
1. The name of the person(s) and the reason for attending, the number of people attending, the proposed transportation and the estimated costs of hotel, lodging, meals and transportation. In addition, with regard to conferences, the requesting individual must submit a copy of the related brochure or information sheet describing the conference schedule and any meals included in the conference fee. No travel will be approved without the foregoing information and documentation having been provided and submitted. Each request must be separately itemized and in sufficient detail, including the submission of original receipts (except receipts for meals) or other satisfactory evidence of expenditure. In addition, each request must be submitted to the County Auditor on a form furnished by the County Auditor. In the case of a State of Indiana called meeting, certification must be received before reimbursement.
C. Pursuant to Section 2.90.131 of the Vanderburgh County Code, a per diem for meals will be paid in the amount of Thirty-five Dollars ($35.00) per day, as adjusted from time to time, when in travel status over twelve (12) hours. Surcharges for room services are not covered. There will be no per diem paid for any day during which travel status is less than seven and one-half hours (7 ½ ). One-half (1/2) of the per diem shall be paid for a day of travel status between seven and one-half hours (7 ½) and twelve (12) hours.
D. No travel advances shall, under any circumstances, be provided to any employee.
E. The mileage reimbursement rate for travel shall be as set forth in Section 2.97.010 of the Vanderburgh County Code, as adjusted from time to time.
F. No County funds shall be used for entertainment or for the purchase of alcohol or any other prohibition as set forth by the State Board of Accounts.
(Ord. 06-19-013 § 1, amended, 05/28/2019; Ord. 07-17-013 § 1, amended, 07/25/2017; Ord. 12-09-019 § 1, amended 12/15/09; 2.96.020, Amended, 03/15/2005)