Chapter 2.100
VOLUNTEERING BY TOWN EMPLOYEES
Sections:
2.100.010 Volunteering activities.
2.100.020 Notification – Record of activities.
2.100.030 Volunteering services during hours of employment.
2.100.050 No property interest created.
2.100.010 Volunteering activities.
A Whitestown employee may voluntarily perform services during normal hours of employment with the town under the following circumstances:
A. The volunteer services may not:
1. Promote religion;
2. Attempt to influence legislation or governmental policy; or
3. Attempt to influence elections to public office.
B. The volunteer services must:
1. Be for the benefit of an organization that is exempt from federal income taxation under Section 501(c)(3) of the Internal Revenue Code; and
2. Directly further the interests of the town of Whitestown and be to the benefit of the Whitestown community.
C. At least 30 days prior to performing the volunteering services, the employee must submit a written request to the town manager providing sufficient detail of the time, place, and volunteering activities, and obtain the written approval of the town manager in his discretion. Factors that may be considered by the town manager in determining to grant or deny the request may include, but are not limited to, the benefits accruing to the town of Whitestown from the volunteering services, the staffing needs of the town, or any other factors the town manager determines to be relevant and/or sufficient.
D. If the employee receives compensation from the town while providing approved volunteering activities under this policy, the employee may not receive any other compensation during the same period from any other source. For purposes of this policy, compensation does not include de minimis fringe benefits of tangible personal property such as coffee, donuts, lunch, etc., normally provided and available to similar volunteers. [Res. 2016-08 § 1]
2.100.020 Notification – Record of activities.
The employee shall notify the town manager or his/her designee immediately upon leaving to perform the volunteering services and immediately upon returning to work (i.e., log out and log in). The town manager shall maintain a spreadsheet record of all volunteering activities under this policy, including the employee’s name, the applicable nonprofit, the date and location of the volunteering services, and the log-out/log-in times. [Res. 2016-08 § 2]
2.100.030 Volunteering services during hours of employment.
An employee may not perform volunteering services during normal hours of employment under this policy for more than six hours per quarter. [Res. 2016-08 § 3]
2.100.040 Applicability.
This policy does not apply to:
A. Services performed as a part of a town employee’s duties as a public servant;
B. Volunteering services performed outside the employees hours of employment with the town, such as services performed during an employee’s personal time or paid time off; or
C. Service on a board for which the employee is appointed by the town council or town council president. [Res. 2016-08 § 4]
2.100.050 No property interest created.
Nothing in this chapter or policy shall be interpreted as creating any property interest, employee benefit, or other substantive or procedural right. [Res. 2016-08 § 5]