Chapter 3.20
FUNDS
Sections:
3.20.010 Various funds established.
3.20.020 Police department donation fund.
3.20.030 Promotional account fund.
3.20.040 Cumulative capital development fund.
3.20.050 Capital replacement funds – Establishment.
3.20.090 Utility department change fund.
3.20.100 Hazardous materials response fund.
3.20.110 Parks department nonreverting fee fund.
3.20.010 Various funds established.
A. There are hereby established the following funds, with the designated purposes, for the town of Whitestown and the applicable Whitestown departments:
1. General: Federal Grants – Operating; Federal Grants – Capital – to receive and disburse of federal grant monies received by or for general town purposes;
2. Fire: Fire Grants – Operating; Fire Grants – Capital – to receive and disburse of grant monies or donations received by or for fire department purposes;
3. MVH: MVH Grants – Operating; MVH Grants – Cumulative – to receive and disburse of grant monies or donations received by or for motor vehicle highway purposes;
4. Parks: Parks Grants – Operating; Parks Grants – Cumulative – to receive and disburse of grant monies or donations received by or for parks purposes;
5. Wastewater: Sewer Grants – Operating – to receive and disburse of grant monies or donations received by or for sewer utility purposes; and
6. Water: Water Grants – Operating – to receive and disburse of grant monies or donations received by or for water utility purposes.
B. The funds may be disbursed or expended for any lawful purpose that is consistent with any restrictions, requirements, or purposes required as a condition of the applicable grant or donation.
C. All receipts and expenditures attributable to the respective funds shall be processed, appropriated, claimed, and allowed in the same manner as other claims of the town, and the balance in each fund shall be nonreverting at year-end unless otherwise provided by law.
D. Each of the funds shall be perpetual until terminated or amended by subsequent ordinance of the town council. Upon termination of any fund, the balance thereof shall revert to the general fund. [Ord. 2013-05 §§ 1 – 4; Ord. 2003-04; Ord. 2002-09 §§ 1 – 4]
3.20.020 Police department donation fund.
A. 1. The clerk-treasurer of the town of Whitestown is hereby empowered to receive and deposit monetary donations which are donated for the purpose of enhancing and purchasing various equipment an any additional needs required for the Whitestown police department.
2. The clerk-treasurer is hereby empowered to take receipt of the currently existing funds being held by the Whitestown police department which represent the donations collected prior to the passage of the ordinance codified in this section, and to have the same duties and powers over said funds as if said funds had been collected subsequent to the passage of the ordinance codified in this section.
B. The clerk-treasurer shall deposit said monetary donations in a separate fund which shall be entitled “Whitestown police department donation fund,” said deposits being placed with a financial institution named by the town as a depository.
C. Said fund shall be used for no other purpose except the aforementioned purpose for which the funds were donated, and costs or expenses directly related thereto.
D. The clerk-treasurer is also hereby empowered to disburse such funds to persons or agencies from whom services, equipment, or products are purchased, upon proper presentation of a claim before the town council of Whitestown and acceptance thereof. [Ord. 2001-17 §§ 1 – 4]
3.20.030 Promotional account fund.
A. There is hereby established a promotional account pursuant to IC 36-1-3 et seq. and IC 36-7-2-7 to be funded by appropriations out of the town’s general fund.
B. Funds from the promotional account shall be used to pay the expenses of or to reimburse town officials or town council members, as the case may be, for expenses incurred in promoting the best interest of the town.
C. Expenditures from the promotional account may include, but are not limited to the following:
1. Membership dues in local, regional, state and national associations of a civic, educational or governmental nature, which have as their purpose the betterment and improvement of municipal operations;
2. Direct expenses for travel, meals, and lodging in conjunction with municipal business, meetings, or organizations to which the town belongs;
3. Expenses incurred in the promotion of economic or industrial development for the municipality, including meeting room rental, decorations, meals and travel;
4. Commemorative plaques, certificates, or other memorabilia such as commemorative keys;
5. Expenses incurred for an annual dinner for town recognition of civic service, volunteer service and employee awards.
6. Any other expenses of a civic or governmental nature deemed by the town council to directly relate to the promotion or betterment of the town.
D. No expenses shall be allowed from the promotional account without authorization and approval of the town manager. Claims for expenses under this chapter will be allowed as prescribed by law. [Ord. 2011-18 §§ 1 – 4]
3.20.040 Cumulative capital development fund.
A. A need now exists for the re-establishment of a cumulative capital development fund for the following purposes: For all uses as set out in IC 36-9-15-5.
B. This council will adhere to the provisions of IC 36-9-15-5. The proposed fund will not exceed $0.05 per $100.00 of assessed valuation payable in 2013 and thereafter, continuing until reduced or rescinded. [Ord. 2012-08; Ord. 2009-18; Ord. 2002-04 §§ 1 – 3; Ord. 1986-07 §§ 1 – 5]
3.20.050 Capital replacement funds – Establishment.
A. There is hereby established a capital replacement fund for the use of the town of Whitestown’s water and sewer plants which shall apply to the following:
1. Any subdivision not having requested final plat approval as of the effective date of the ordinance codified in this chapter.
2. Any unapproved final plats of existing subdivisions in the town as of the effective date of the ordinance codified in this chapter.
3. Multifamily Housing Development. The definition of multifamily housing is that which is utilized in Section 1.6 of Ordinance 83-07.
B. Exceptions. Subsection A of this section shall not apply to the following:
1. The construction of one single-family or duplex structure on a lot or lots previously subdivided and having final plat approval prior to the effective date of the ordinance codified in this chapter.
2. All construction pursuant to valid building permits issued prior to the effective date of the ordinance codified in this chapter.
3. Annexation to the town of a single dwelling unit or duplex not otherwise a part of the subdivision. The definitions of dwelling unit and duplex is that utilized in Sections 1.5 and 1.4 of Ordinance 83-07.
C. Nonrefundable. The capital replacement charges as contained in this section are strictly nonrefundable and to be utilized solely for capital improvements to the sewage and water plants and related facilities. Upon specific resolution by the board of town trustees for the town of Whitestown, any interest which is earned on the monies collected pursuant to this section may be utilized for expenditures other than capital improvements (i.e., operating expenses) to sewer and waterworks and related facilities.
D. Waterworks Fund Created. This Town Code specifically creates a waterworks improvement and betterment fund. [Ord. 1984-05 § 10. Prior code Title 5, Art. 4, Ch. 1, §§ 1, 2, 4, 5]
3.20.060 Sanitary sewer fund account.
All revenues and monies derived from the operation of the sewer system shall be paid to and held by the clerk-treasurer separate and apart from all other funds of the town, and all of said sums and all other funds and monies incident to the operation of said system, as may be delivered to the clerk-treasurer, shall be deposited in a separate fund designated the “sanitary sewer fund account,” and said clerk-treasurer shall administer said fund in every respect in a manner provided by the statutes of Indiana pertaining thereto. [Prior code Title 5, Art. 2, Ch. 2, § 7]
3.20.070 Petty cash fund.
The Whitestown clerk-treasurer shall create and maintain a petty cash fund from the general fund in the amount of $100.00 for the purpose of ensuring the uninterrupted delivery of administrative services to the residents of the town by the office of the clerk-treasurer. [Res. 2006-20; Res. 1986-03 §§ 1 – 4; Res. 1984-04 §§ 1 – 4]
3.20.080 Court change fund.
The town of Whitestown is creating a change fund for the Whitestown court. The fund will be maintained at all times in the sum of $50.00. The court clerk is responsible and accountable for this fund. When she leaves employment the fund is to be turned over to the clerk-treasurer. [Res. 2004-02]
3.20.090 Utility department change fund.
The town of Whitestown is creating a change fund for the utility department. The fund will be maintained at all times in the sum of $150.00. The utility clerks are responsible and accountable for this fund. When employment ends the funds shall be turned over to the clerk-treasurer. [Res. 2004-06]
3.20.100 Hazardous materials response fund.
A. Pursuant to IC 36-8-12.2-8.1, the council hereby establishes a hazardous materials response fund (the “fund”).
B. The fund shall be administered by the clerk-treasurer, and the expenses of administering the fund shall be paid from money in the fund.
C. The Whitestown fire department may impose charges, bill for services, impose penalties, collect attorneys’ fees, and take all other necessary or appropriate action under and pursuant to the Act for the collection of costs and expenses related to a hazardous materials emergency.
D. Money collected under the Act shall be deposited into the fund and may be used for the following:
1. Purchase of supplies and equipment used in providing hazardous emergency assistance under the Act;
2. Training for members of the Whitestown fire department in skills necessary for providing hazardous assistance under the Act;
3. Payment to persons with which the Whitestown fire department contracts to provide services related to the hazardous materials emergency assistance provided by the Whitestown fire department under the Act; and/or
4. Any other lawful purpose under the Act.
E. Money in the fund not currently needed to meet the obligations of the fund may be invested in the same manner as other public finds may be invested. Interest that accrues from these investments shall be deposited in the fund. Money in the fund at the end of a particular fiscal year does not revert to the general fund.
F. All receipts and expenditures attributable to the fund shall be processed, appropriated, claimed, and allowed in the same manner as other claims of the town.
G. The fund shall be perpetual until terminated or amended by subsequent ordinance of the town council. [Ord. 2013-10 §§ 1 – 7]
3.20.110 Parks department nonreverting fee fund.
A. Pursuant to the Act, the town council hereby establishes a parks department nonreverting fee fund (“fund”). The fund shall receive fees and revenue collected from parks programs and activities.
B. The monies within the fund may be disbursed or expended for any purpose related to the program or activity for which the fee was collected, or for any other lawful purpose under the Act.
C. Money in the fund not currently needed to meet the obligations of the fund may be invested in the same manner as other public funds may be invested. Interest that accrues from these investments shall be deposited in the fund. Money in the fund at the end of a particular year does not revert to the general fund.
D. All receipts and expenditures attributable to the fund shall be processed, appropriated, claimed and allowed in the same manner as other claims of the town.
E. The fund shall be perpetual until terminated or amended by subsequent ordinance of the town council. [Ord. 2015-07 §§ 1 – 5]