Chapter 2.30
CITY RECORDS
Sections:
2.30.010 Records management program.
2.30.020 Records officer designated – Duties.
2.30.030 Adoption of Records Management Manual.
2.30.040 Adoption of Records Retention Schedule.
2.30.010 Records management program.
The Fairview city council, meeting in duly and regularly constituted session, does hereby find and determine that it is in the best interests of the city to have a records officer and records management program, and does hereby, by this section, state such intent and election to so participate in the records management program as defined by the State Archivist. (Ord. 12-1991 § 3)
2.30.020 Records officer designated – Duties.
Among the conditions set forth in ORS 192.105, each state agency and political subdivision shall designate a records officer to coordinate its records management program and to serve as liaison with the State Archivist, the city recorder is hereby designated as the records officer for the city of Fairview. The records officer shall have the duty:
A. To create, maintain, monitor and update the city-wide records retention schedule through coordination with the State Archivist and department supervisors;
B. To create a records management manual providing for proper records handling, retention and storage for all city departments;
C. To review requests for new records equipment;
D. To assist in establishing storage facilities;
E. To keep updated on records law and procedures in order to implement required procedures and/or educate staff regarding records retention; and
F. To report to the State Archivist regarding the records management program as required. (Ord. 12-1991 § 2)
2.30.030 Adoption of Records Management Manual.
The Fairview city council, meeting in duly and regularly constituted session, does hereby find and determine that it is in the best interests of the city to adopt the City Records Management Manual as determined and updated by the Oregon Association of Municipal Recorders as the official city Records Management Manual in its entirety and continue participation in the records management program as defined by the State Archivist. (Ord. 7-2015 § 1 (Exh. A); Ord. 2-1992 § 3)
2.30.040 Adoption of Records Retention Schedule.
The Fairview city council, meeting in duly and regularly constituted session, does hereby find and determine that it is in the best interests of the city to adopt the City General Records Retention Schedule as set forth under OAR Chapter 166, Division 200 and subsequent amendments as the official city Records Retention Schedule in its entirety and continue participation in the records management program as defined by the State Archivist. (Ord. 7-2015 § 1 (Exh. A); Ord. 5-1992 § 4)