Chapter 5.30
SPECIAL EVENTS
Sections:
5.30.040 Temporary liquor permits.
5.30.060 Parade routes/right-of-way permit.
5.30.080 City named as additional insured.
5.30.010 Purpose.
The purpose of this chapter is to provide a more efficient process for individuals and/or businesses organizing a special event, specifically provisions relieving hawkers/vendors from purchasing annual business licenses. This chapter shall be used to facilitate events when other ordinances and processes do not fully cover the needs of the organizers. [Ord. 295 § 1, 2006.]
5.30.020 Definitions.
The following words and phrases, as used in this chapter, shall have the following definitions and meanings:
A. “Hawker” is defined by Chapter 5.20 GMC, Solicitors, Hawkers and Peddlers. Vendors and hawkers are synonymous for the sake of this chapter.
B. “Organization” means the individual(s), business, nonprofit or other entity responsible for the event.
C. “Coordinator” means the contact individual(s) representing this organization.
D. “Staff” means the administrator, public works director, and/or their assigns. [Ord. 295 § 2, 2006.]
5.30.030 Permit application.
Any organization seeking a special event permit by this chapter shall apply on forms provided by the city that contain the following:
A. Title of the special event.
B. Name of the organization responsible for the event.
C. Name and contact information of the coordinator representing the organization.
D. Description and location of the event.
E. Dates and times of the event.
F. Any of the following depending on the scope of the event:
1. Oregon Liquor Control Commission (OLCC) permit application;
2. Oregon Department of Transportation (ODOT) permit application;
3. City right-of-way permit application;
4. Map of parade route/street closure;
5. Map showing location of stage(s) and sound direction;
6. Insurance policy listing city as additional insured;
7. List of hawkers and contact information attending the event;
8. Current city business license;
9. Proof of nonprofit 501(c) status. [Ord. 295 § 3, 2006.]
5.30.040 Temporary liquor permits.
For events requesting a state temporary liquor license, a completed OLCC permit application shall be submitted for a city council recommendation. [Ord. 295 § 4, 2006.]
5.30.050 Highway banners.
For events requesting a promotional banner to be hung over Garibaldi Avenue (US 101), a completed ODOT permit application shall be submitted for a city council recommendation. [Ord. 295 § 5, 2006.]
5.30.060 Parade routes/right-of-way permit.
For events requesting a parade route or requiring the use of public rights-of-way, a map showing the route/closure shall be submitted along with the right-of-way permit application pursuant to Chapter 12.30 GMC, Public Rights-of-Way. [Ord. 295 § 6, 2006.]
5.30.070 Stage concerts.
For events with staged music or entertainment, a map showing the location of stage(s) and sound direction is required. Stages shall face away from the residential (R-1) zone. [Ord. 295 § 7, 2006.]
5.30.080 City named as additional insured.
For events requiring a right-of-way permit or using public property, the organization shall provide the city with an insurance certificate in an amount prescribed by resolution naming the city as an additional insured. [Ord. 295 § 8, 2006.]
5.30.090 Hawkers/vendors.
For events renting space to, using the services of, and/or providing business opportunities to hawkers/vendors, a list of all participating vendors and contact information shall be provided. If, during the course of the special event, the vendor roster changes every attempt will be made to provide the city with an updated roster. [Ord. 295 § 9, 2006.]
5.30.100 Business license.
If the organization responsible for the event is required to have a business license as prescribed by Chapter 5.05 GMC, Business Licenses, but does not have one, an annual business license will be issued to the organization as part of this permit. [Ord. 295 § 10, 2006.]
5.30.110 Nonprofit status.
An organization claiming its nonprofit status shall provide articles of incorporation. [Ord. 295 § 11, 2006.]
5.30.120 Public property.
The city council shall approve all requests for the use of city property excluding rights-of-way and the Community Hall. [Ord. 295 § 12, 2006.]
5.30.130 Duration.
Permits issued through this chapter are valid for no more than a total of 24 days in any given 12-month period. Hawkers operating in the city under the provisions of this chapter for more than 24 days are required to have an individual business license prescribed by Chapter 5.20 GMC, Solicitors, Hawkers and Peddlers. [Ord. 295 § 13, 2006.]
5.30.140 City exemptions.
The “Garibaldi Days” and “Crab Races” organizers are exempt from any fees associated with this permit. Coordinators shall still submit the required application and additional documentation including insurance coverage as aforementioned. [Ord. 295 § 14, 2006.]
5.30.150 Fees and credits.
Fees and credits required by this chapter shall be established by resolution. Half of the total fee will be retained for unapproved applications. [Ord. 295 § 15, 2006.]
5.30.160 Staff action.
Staff shall approve all right-of-way permits, parade routes and/or street closures based upon map(s) provided by the event coordinator. City staff shall ensure that all required information is provided prior to issuing a special event permit or forwarding the application to the city council. If council action is not required, staff may approve the application upon all requirements being met. Organizers may appeal staff decisions to the city council. [Ord. 295 § 16, 2006.]
5.30.170 Council action.
The city council shall recommend approval on all OLCC and ODOT permit applications. The city council shall approve use of city property for special events except for rights-of-way (ROW) and the Community Hall. The council may hear appeals of staff decisions, including changing or waiving permit fees, regarding this chapter. Under these circumstances the council shall approve the permit application. [Ord. 295 § 17, 2006.]
5.30.180 Permit.
A copy of the approved special event permit application will serve as the permit. [Ord. 295 § 18, 2006.]