Chapter 2.45
LIBRARY BOARD
Sections:
2.45.020 Responsibilities and duties.
2.45.050 Conflict of interest.
2.45.060 Acceptance of gifts for library purposes.
2.45.070 Vacancies and removals.
Prior legislation: Code 1983 Chapter 24, Library Board, originally derived from Ord. 755; some sections amended by Ord. 971, April 1, 1986; entire chapter replaced by Ord. 1037, June 4, 1991; entire chapter replaced by Ord. 1292, August 2, 2011.
2.45.010 Board established.
A public library is hereby continued in the City of Monmouth pursuant to ORS 357.400 to 357.621, and the Monmouth Library Board is established. (Ord. 1292, § 2, August 2, 2011. Code 1983 § 24.100.)
2.45.020 Responsibilities and duties.
(1) Under the direction of the City Council, the Board’s responsibilities and duties include:
(a) Keeping informed about current trends in library services and administration.
(b) Studying library growth and needs in the City and its vicinity and investigating sources of funding for library service and facilities.
(c) Developing long-range plans for library services and facilities, consistent with City priorities and with State, regional and national goals pertinent to libraries.
(d) Encouraging widespread public support and use of the library.
(e) Performing other duties as authorized and directed by the City.
(2) The Board shall make recommendations to the City Council for the following:
(a) The acceptance, use, or expenditure of any real or personal property or funds donated to the library, or make recommendations for the purchase, control, or disposal of real and personal property necessary for the purposes of the library.
(b) Types of library service for the City and its vicinity.
(c) Policies and procedures to the City, which are conducive to efficient and effective operations of the library.
(d) Terms to the City for contracts and working relationships with other public agencies regarding library services. (Ord. 1292, § 3, August 2, 2011. Code 1983 § 24.110.)
2.45.030 Membership.
The Board shall consist of seven members appointed by the Mayor and approved by the City Council. Not less than six members shall be residents of the City, at the time of their nomination, appointment, and tenure in office. One nonresident member, who shall be a resident of the Central School District 13J at the time of their nomination, appointment, and tenure in office, may be appointed. (Ord. 1292, § 4, August 2, 2011. Code 1983 § 24.120.)
2.45.040 Term of office.
The term of office shall be four years. (Ord. 1292, § 5, August 2, 2011. Code 1983 § 24.130.)
2.45.050 Conflict of interest.
No member of the Library Board or the City Council shall have any financial interest, either directly or indirectly, in any contract to which the library is a party. (Ord. 1292, § 6, August 2, 2011. Code 1983 § 24.140.)
2.45.060 Acceptance of gifts for library purposes.
Gifts of any real or personal property or funds donated to the library and accepted by the governing body shall be administered in accordance with each gift’s terms, and all property or funds shall be held in the name of the City of Monmouth. (Ord. 1292, § 7, August 2, 2011. Code 1983 § 24.150.)
2.45.070 Vacancies and removals.
Any vacancies shall be filled by appointment by the Mayor with approval by the Council. Any member may be removed for cause. A member of the Board who is absent from three consecutive meetings without an excuse approved by the Board is presumed to be in nonperformance of duty and the City Council may declare the position vacant and appoint a new member to fill the unexpired term. (Ord. 1292, § 8, August 2, 2011. Code 1983 § 24.160.)
2.45.080 Officers.
The Board at its first meeting after July 1st, each year, shall select one member to be the chairperson, another to be vice-chairperson and another to be secretary. The chairperson shall preside over the meetings of the Board and perform such other duties as may be delegated by the Board. The vice-chairperson shall act in the absence of the chairperson. The secretary shall take and prepare the minutes of the Board in accordance with ORS 192.610 and 192.650. The secretary shall forward to the City Recorder, monthly, a copy of the minutes of the meetings of the Board. The secretary shall keep all the records of the Board and shall perform such other duties as may be delegated by the Board. The secretarial duties may be delegated to staff. (Ord. 1292, § 9, August 2, 2011. Code 1983 § 24.170.)
2.45.090 Meetings.
The Board shall meet quarterly, and may meet upon the call of the chairperson or on call by a majority of its members. If necessary, members may attend the meeting by conference call in accordance with ORS 192.670(2). (Ord. 1292, § 10, August 2, 2011. Code 1983 § 24.180.)
2.45.100 Procedures.
The Board’s procedures shall be in accordance with Robert’s Rules of Order. The Board may adopt supplementary rules of procedure. All meetings are subject to the requirements of the Oregon Public Meetings Law (ORS 192.610 to 192.690). A majority of the members of the Board shall constitute a quorum for the conduct of business and the concurrence of a majority of those members present shall be required to decide any matter. If the Board is unable, because of a lack of a quorum or other cause, to act or make a recommendation on any matter before it in a timely manner, the City Council may act on the matter directly. (Ord. 1292, § 11, August 2, 2011. Code 1983 § 24.190.)
2.45.110 Council liaison.
The Mayor appoints a Council liaison to each board and commission. It is the responsibility of the Council liaison to attend the meeting as a neutral observer, report on actions taken and facilitate communication between the Board and the City Council. The Council liaison is not a member of the Board. (Ord. 1292, § 12, August 2, 2011. Code 1983 § 24.200.)
2.45.120 Staff support.
The City Manager assigns staff to each board and commission. Staff’s responsibility is to give the Board neutral guidance and answer any questions of the Board members. The staff person is typically not a member of the Board. (Ord. 1292, § 13, August 2, 2011. Code 1983 § 24.210.)