Chapter 2.15
RECORDER-TREASURER1
Sections:
2.15.010 Office created – Appointment to other city offices.
2.15.020 Council clerk duties.
2.15.030 Custodian of city funds and monies.
2.15.040 Checks – Record keeping.
2.15.050 Statement of city finances – Preparation and presentation to council.
2.15.060 License record keeping.
2.15.070 Examination of records and accounts.
2.15.010 Office created – Appointment to other city offices.
The council shall appoint and keep in office at its pleasure a city recorder-treasurer, which office is created. Such officer may, in addition to the office to which he is appointed under this chapter, be appointed to other city offices by the council. [Ord. 2 § 1, 1946. Code 2002 § 2.08.010].
2.15.020 Council clerk duties.
It shall be the duty of the recorder-treasurer to act as clerk of the council and it shall be his duty to attend all council meetings and to keep and preserve accurate and complete records and accounts of the official actions of the council and of himself. For such purposes he shall keep a book to be known as the “minute book” in which shall be entered a true, accurate, and correct transcription of all the proceedings of the council. He shall keep and preserve on file in his office all original ordinances passed by the council. [Ord. 2 § 2, 1946. Code 2002 § 2.08.020].
2.15.030 Custodian of city funds and monies.
It shall be the duty of the recorder-treasurer to receive and safely keep all of the funds and monies of the city and credit the same to such funds as the council may direct and pay out the same only upon a check signed by the mayor or other member of the council and attested by the city recorder. No claims against the city shall be paid until audited and allowed by the council. [Amended during 1979 codification; Ord. 2 § 3, 1946. Code 2002 § 2.08.030].
2.15.040 Checks – Record keeping.
The recorder-treasurer shall keep an accurate and correct record of all checks issued, and the name of the fund on which same were drawn, in such manner as to make possible the preparation of a comprehensive statement of recapitulation showing the financial condition of the city at any time. [Amended during 1979 codification; Ord. 2 § 4, 1946. Code 2002 § 2.08.040].
2.15.050 Statement of city finances – Preparation and presentation to council.
The recorder-treasurer shall prepare and present to the council an accurate statement of the city finances for the previous month at the first regular meeting of the council each month. The statement shall show:
(1) The amount of money received during the month previous;
(2) The amount of money withdrawn from each fund and the balance on hand therein;
(3) The total amount of money remaining in his custody at the end of said month. [Amended during 1979 codification; Ord. 2 § 7, 1946. Code 2002 § 2.08.050].
2.15.060 License record keeping.
It shall also be the recorder-treasurer’s duty to keep and preserve an accurate record of all licenses issued by him, together with the name of the licensee, the date and duration of the license and subject matter covered thereby, and to do and perform any and all other acts or duties that may be prescribed by law or by the council. [Ord. 2 § 8, 1946. Code 2002 § 2.08.060].
2.15.070 Examination of records and accounts.
The recorder-treasurer shall permit the mayor or any member of the council to examine his records and accounts and make an accurate account of the funds on hand at any time and such examinations may be the subject of a special report to the council. [Ord. 2 § 9, 1946. Code 2002 § 2.08.070].
2.15.080 Bond required.
Before assuming the duties of his office, the recorder-treasurer shall post with the mayor a surety bond in the sum of $4,000 in favor of the city, executed by himself as principal and one or more qualified sureties, with qualifications of sureties of bail on arrest or by a surety company authorized to do business as a surety company in the state by the State Insurance Commissioner, and continue the same in full force and effect during his incumbency, which said bond shall first be approved and accepted by the council. [Ord. 2 § 10, 1946. Code 2002 § 2.08.080].
For charter provisions on the power and duties of the recorder, see city charter § 24; for charter provisions regarding appointive city officers and the power of the council to combine two or more such offices, see charter § 11; for statutory provisions on appointment of municipal officers, see ORS 221.140.