Chapter 2.30
DEPARTMENT ORGANIZATION
Sections:
2.30.010 City Administrative Services Director.
2.30.030 City Public Works Director.
2.30.050 City Justice Court Judge.
2.30.060 Parks and Recreation Director.
2.30.080 Community and Economic Development Director.
2.30.010 City Administrative Services Director.
(A) Position Created. The position of Administrative Services Director is hereby created. The Administrative Services Director is also the City’s Financial Officer under the Utah Municipal Code.
(B) The Administrative Services Director oversees the following City operations:
(1) Finance/payroll;
(2) Utility billing administration;
(3) Information technology;
(4) Risk management; and
(5) Human resources.
(C) Accounts and Payment of Claims. The Administrative Services Director shall maintain or cause to be maintained the general books for each fund of the City and all subsidiary and detailed records relating thereto, including a list of outstanding bonds, for what purpose, when and where payable, and the rate of interest they respectively bear, together with the amount of each outstanding. The Director shall keep accounts with all receiving and disbursing officers of the City, shall pre-audit all claims and demands against the City before they are allowed, and shall prepare checks in payment thereof to be drawn on the appropriate bank accounts of the City. The Director shall certify on the check or voucher copy of the check that he has pre-audited the claim, that it is true and correct, that it is within the lawful debt limit of the City, that it does not over-expend the appropriate departmental budget and that the claim has been approved by the City Council. The Director shall also state the date of approval.
(D) Ex Officio Auditor. The Administrative Services Director shall be the ex officio Auditor of Syracuse City and shall perform the duties of such office without extra compensation.
(E) Financial Statements. The Administrative Services Director or other delegated person shall prepare and present to the City Council the following financial statements:
(1) As of the end of each month, a summary of cash receipts and disbursements by funds or appropriate groups of funds, showing in total, the beginning cash and invested balances, the receipts and disbursements separately for the period, and cash and invested balances in each fund or groups of funds at the end of the period.
(2) As of the end of such period as the City Council may direct, but not less often than once each quarter, a statement of revenues and expenditures and comparison with the budget of the general fund.
(3) An annual statement of income and expense of each utility fund, reflecting operations to date in the current year and a comparison thereof with operating results for the same period during the preceding year.
(4) As of the end of such periods as the City Council may require, a condensed statement of receipts and disbursements and comparison with the cash budget of each utility fund.
(5) Such statements of operations in other special funds or reports on financial condition at such times as the City Council may require.
(F) Annual Audited Report. Within 180 days after the close of each fiscal period, the Administrative Services Director or other delegated person shall prepare an annual financial report, in accordance with the Uniform Accounting Manual for Utah Cities. This report shall include a statement of revenues and expenditures and comparison with budgets for those funds for which budgets are required, statements of revenues and expenditures or of income and expense, as the case may be, of all other operating funds; a balance sheet of each fund and a combined balance sheet of all funds as of the close of the fiscal year, together with such other financial and statistical data as the City Council may require. The report shall also identify impact fee funds by the year in which they were received, the project from which they were collected, the capital projects for which the funds are budgeted, and the projected schedule for expenditure. The annual financial report may be conducted by an independent auditor on the results of operation for the year and financial condition at the close of the year, if the report is appropriately prepared and reviewed with the City Council. Copies of the annual report shall be filed as a public document in the office of the City Recorder.
(G) Publication of Annual Statement of Financial Condition. The Administrative Services Director shall prepare and furnish to the City Council, on or before the first Monday in October of each year, a detailed statement of the financial condition of the City, and all the revenues and expenditures of the previous year.
(H) Certification of Annual Property Tax Levy. The Administrative Services Director shall certify the resolution making the annual tax levy to the County Auditor not later than the first Thursday in August of each year.
(I) Risk Manager. The Administrative Services Director shall analyze risk and identify risk that may affect the City’s operations, conduct audits of policy and compliance to standards, and act as a liaison with external risk auditors.
(J) Insurance Services. The Administrative Services Director shall maintain proper levels of insurance on fixed assets and maintain official records on City liability, vehicle/equipment and property insurance.
(K) Information Technology. The Administrative Services Director shall oversee the provision of technology services of the City, and ensure the proper management of service contracts, employees, maintenance, and customer service to internal customers.
(L) Human Resources. The Administrative Services Director shall oversee the human resource services of the City.
(M) Additional Duties. The Administrative Services Director shall perform such other and further duties as the City Council may provide by ordinance, resolution, or regulation. [Ord. 18-06 § 1 (Exh. A); Ord. 12-20 § 1 (Exh. A); Ord. 11-03 § 1 (Exh. A); Ord. 07-01 § 2 (Exh. B); Code 1971 § 2.06.010.]
2.30.020 City Engineer.
(A) Appointment. The City Council may contract with, retain, or appoint an engineer licensed to practice engineering in the state of Utah to the office of City Engineer. Any person appointed or retained as City Engineer shall be a registered professional engineer as described in Utah Code.
(B) Records. The City and/or the City Engineer shall maintain all maps, plans, plats, profiles, drawings, final estimates, specifications and contracts which in any way relate to the public improvements and engineering affairs of the City and the holder of such records shall ensure public accessibility to the same as required by law.
(C) Recording. The City Engineer shall record and file all drawings and documents pertaining to public lands and improvements of the City, and shall maintain such records and files in good condition allowing no alteration, mutilation or changes to be made. The recording or filing of any drawing or instrument with the City shall not conflict in any way with the recording or filing of the same in other offices of record.
(D) Fees. The City Engineer shall not record any drawings or instruments, file any papers or notices, furnish any copies, or render any service connected with his official duties, until the required fees for the same are paid or tendered.
(E) Seal. The City Engineer shall have a seal for his use, which seal shall be affixed to every certification approval.
(F) Additional Duties. The City Engineer shall perform such other and further duties as the City Council may provide by ordinance, resolution, or regulation. [Ord. 12-20 § 1 (Exh. A); Ord. 11-03 § 1 (Exh. A); Code 1971 § 2.06.020.]
2.30.030 City Public Works Director.
(A) Position Created. There is hereby created the position of Public Works Director who shall act as the Department Head of the Public Works Department.
(B) Duties. The Public Works Director shall have such powers and duties as designated and assigned to him by the City Council. [Ord. 12-20 § 1 (Exh. A); Ord. 11-03 § 1 (Exh. A); Code 1971 § 2.06.030.]
2.30.040 City Attorney.
(A) Appointment. The City may contract with, retain, or appoint an attorney licensed to practice law in the state of Utah to the office of City Attorney to provide such legal assistance to the City as may be necessary.
(B) Duties. The City Attorney shall act as legal advisor to the City in all matters pertaining to contracts with or by the City or questions of legality arising out of any law, ordinance or otherwise, and shall advise all City officers in relation to their official duties. It shall be the duty of the Attorney to appear and represent the City in all suits that may be brought in any court of record or otherwise, in which the City may be plaintiff or defendant, or in any manner interested, and to prosecute or defend such suit and protect the interests of the City as the circumstances require.
(C) Criminal Prosecutor. The City may contract with, retain, or appoint a separate attorney or attorneys for the performance of criminal prosecutorial legal services. [Ord. 12-20 § 1 (Exh. A); Ord. 11-03 § 1 (Exh. A); Code 1971 § 2.06.040.]
2.30.050 City Justice Court Judge.
(A) Appointment. The office of City Justice Court Judge is hereby created, who shall act as the Justice Court Judge of the Syracuse City Justice Court. In case of a vacancy, the Davis County justice court nominating commission shall submit at least two names of applicants to the City. The Mayor shall appoint a judge from the list of submitted names, subject to ratification by the City Council.
(B) Term – Retention. The Justice Court Judge is subject to an unopposed retention election at the first general election held more than three years after the judge was appointed. The term of a judge is six years beginning the first Monday in January following the date of election. If the judge wishes to retain office, in the years of a retention election he shall file a declaration of candidacy with the Davis County clerk. If the judge does not receive more yes votes than no votes, the judge is not retained, and a vacancy exists in the office on the first Monday in January after the regular general election.
(C) Duties. The Justice Court Judge shall preside as judge over all cases within the jurisdiction of the Syracuse City Justice Court. He shall comply with and ensure that court personnel comply with applicable City rules and regulations related to personnel, budgets, and other administrative functions. Failure by the Judge to comply with applicable administrative rules and regulations may be referred by the City Council to the State Justice Court Administrator. Repeated or willful noncompliance may be referred by the City Council to the Judicial Conduct Commission. [Ord. 12-20 § 1 (Exh. A); Ord. 11-03 § 1 (Exh. A); Ord. 02-22; Code 1971 § 2.06.050.]
2.30.060 Parks and Recreation Director.
(A) The Recreation Director plans, schedules, and develops various recreation activities and programs for the community.
(B) The Recreation Director may request the recommendation of the Parks Advisory Committee at any time that the Director seeks to create or eliminate a recreation program. [Ord. 21-10 § 1 (Exh. A); Ord. 12-20 § 1 (Exh. A); Ord. 11-03 § 1 (Exh. A); Code 1971 § 2.06.060.]
2.30.070 City Fire Chief.
(A) Appointment. There shall be appointed by the Mayor, with the advice and consent of the City Council, a City Fire Chief who shall perform the duties required of him by law, and shall perform such other duties as the City Council may require.
(B) Duties. The duty of extinguishing fires and of protecting life and property within the City is entrusted to the Chief of the Fire Department. He may make suitable regulations under which the officers and the members of the department shall be required to wear an appropriate uniform or badge by which, in case of fire and at other times, their authority and position in the Fire Department may be known. The Chief shall have sole and entire command over all officers and members of the department at fires. He shall have full charge at all times of all apparatus and appurtenances belonging to the department, and he shall adopt such measures as deemed expedient for the extinguishment of fire, protection of property, observance of the laws of the state, and duties required of him by law and the ordinances of the City. It shall be the duty of the Fire Chief to examine the condition of all buildings and to inspect engines, hoses, and hoods, and ladder equipment of the City Fire Department. It shall further be the duty of the Fire Chief to see that at all times the provisions of the ordinances relating to the protection and regulation of the property are strictly enforced, and to enforce all ordinances concerning the prevention and protection against fires.
(C) Additional Duties. The City Fire Chief shall perform such other and further duties as the City Council may provide by ordinance, resolution, or regulation. [Ord. 12-20 § 1 (Exh. A); Ord. 11-03 § 1 (Exh. A); Code 1971 § 2.06.070.]
2.30.080 Community and Economic Development Director.
The Community and Economic Development Director is responsible for administering and enforcing the City’s planning and zoning ordinances, reviewing, proposing changes to and implementing the general plan, and other land use policies of the City, including the activities of the Planning Commission, Economic Development and Redevelopment Agency. The Director is responsible for overseeing subordinate employees including the Code Enforcement Officer, Business License Clerk, and other clerical support staff. [Ord. 12-20 § 1 (Exh. A); Code 1971 § 2.06.080.]
2.30.090 Information Technology Director.
Repealed by Ord. 18-06. [Ord. 12-20 § 1 (Exh. A); Code 1971 § 2.06.090.]