Chapter 2.60
REIMBURSEMENT OF EXPENSES
Sections:
2.60.010 Use of personal automobile or other transportation.
2.60.020 Travel expense other than automobile or ferry.
2.60.030 Lodging, meals, ferries or other purposes in connection with official duties.
2.60.040 Claims for reimbursement – Certification.
2.60.050 Claims for reimbursement – Submittal to city council.
2.60.060 Reimbursement of mayor and councilmembers.
2.60.010 Use of personal automobile or other transportation.
Any person representing the city in an official capacity shall be reimbursed for the use of personal automobiles or other vehicles at a rate equal to the rate allowed by the Internal Revenue Service of the United States as a deduction for business travel costs. Reimbursement shall only be allowed when the travel is performed in connection with officially assigned duties and is for an approved public purpose. (Ord. 92-22 § 1, 1992: Ord. 79-29 § 1, 1979)
2.60.020 Travel expense other than automobile or ferry.
Travel expense other than automobile or ferry fare will be reimbursed based upon actual expense incurred. (Ord. 79-29 § 2, 1979)
2.60.030 Lodging, meals, ferries or other purposes in connection with official duties.
Any official or employee of the city will be reimbursed for actual expenses incurred for lodging, meals, ferries or other purposes in connection with officially assigned duties. (Ord. 79-29 § 3, 1979)
2.60.040 Claims for reimbursement – Certification.
All claims for reimbursement authorized under this chapter shall be duly certified by the officer or employee submitting such claims on forms and in the manner prescribed by the division of municipal corporations in the office of the State Auditor. (Ord. 79-29 § 4, 1979)
2.60.050 Claims for reimbursement – Submittal to city council.
The city clerk will submit all such claims for reimbursement to the city council for their approval prior to payment. (Ord. 79-29 § 5, 1979)
2.60.060 Reimbursement of mayor and councilmembers.
The mayor and members of the city council may be reimbursed for their actual and necessary expenses incurred in the performance of the duties of their office, upon presentation of a claim therefor to the city clerk and its allowance and approval by the city council. (Ord. 77-15 § 1, 1977)
2.60.080 Credit card use.
A. The director of finance shall implement and maintain a system for the distribution, authorization and control of credit cards issued to or for the benefit of the city and used by city officials and employees:
1. Distribution. Credit cards may be distributed to those city officials and employees who, in the opinion of the director or his designee, have job responsibilities which would cause their job performance to benefit by use of a credit card.
2. Authorization and Control. The director shall develop and implement policies subject to the approval of the city council to ensure the proper usage of credit cards and credit card funds.
3. Credit Limits. The director shall set credit limits on each credit card issued subject to the approval of the city manager or his or her designee.
4. Payment of Bills. The director shall establish and implement a written procedure or policies for the payment of all credit card bills.
5. Personal Charges Not Authorized. Personal charges may not be made with a city credit card. Any charges which cannot be properly identified or which are not properly allowed shall be paid promptly by the card user and, together with interest and all other charges made by the credit card company, shall constitute a prior lien against all amounts owed by the city to the card user until paid in full.
B. The director of finance is authorized to adopt any additional procedures and policies necessary to implement the provisions of this section. (Ord. 2011-06 § 1, 2011: Ord. 96-19 § 1, 1996)