Chapter 2.100
CREDIT CARDS
Sections:
2.100.030 Authorization and control.
2.100.060 Credit card restriction.
2.100.070 Additional policies or procedures.
2.100.010 System implemented.
The mayor and finance director shall implement and maintain the following system for the distribution, authorization and control of credit cards issued to or for the benefit of the city of Burlington and used by city officials and employees. (Ord. 1736 § 1(A), 2011).
2.100.020 Distribution.
Credit cards may be distributed to those city officials and employees who, in the opinion of the mayor, or the mayor’s designee, have job responsibilities that would be facilitated by the use of a credit card. (Ord. 1736 § 1(A)(1), 2011).
2.100.030 Authorization and control.
Credit cards may be issued to the city of Burlington and used by city officers and authorized employees for purchasing goods, supplies and other items from vendors, or incurring registration, training or travel expenses in connection with the performance of their duties on behalf of the city. The finance director shall develop specific administrative guidelines and accounting controls to ensure the proper usage of credit cards and credit card funds. A credit card is to be used when it is in the best interests of the city in conducting its administrative affairs. (Ord. 1736 § 1(A)(2), 2011).
2.100.040 Application.
The individual holder, upon prior approval of the mayor or the mayor’s designee, shall hold each credit card responsibly. (Ord. 1736 § 1(A)(3), 2011).
2.100.050 Credit limits.
The mayor or the mayor’s designee shall set credit limits on each credit card issued. In no event shall credit limits for an individual credit card exceed the following:
A. Mayor: $7,500.
B. Department head: $5,000.
C. Other city employees: $2,500. (Ord. 1736 § 1(A)(4), 2011).
2.100.060 Credit card restriction.
A. The following will be considered an unauthorized purchase or use of any city purchasing/credit card:
1. Cash Advances. Cash advances on credit cards are prohibited;
2. Payment of invoices or statements;
3. Purchases where an open charge account would be utilized;
4. Unauthorized Charges. No official or employee shall use the city-issued credit card for non-city business purposes. No charge(s) shall exceed amounts established and available in the city budget.
B. Disallowed Charges. Consistent with applicable law, disallowed charges will be paid by the employee before the charge card billing is due. The act of obtaining a city credit card does not indicate pre-approval of expenditures/expenses. (Ord. 1736 § 1(A)(5), (6), 2011).
2.100.070 Additional policies or procedures.
The mayor and finance director are authorized to implement any additional policies or administrative procedures necessary to implement the provisions of this chapter. (Ord. 1736 § 1(B), 2011).