Chapter 3.56
CITY-ISSUED CREDIT CARDS
Sections:
3.56.020 Issuance, use and control of credit cards.
3.56.010 Definitions.
As used in this chapter, “credit card” means a card or device issued under an arrangement pursuant to which the issuer gives to a cardholder, the privilege of obtaining credit from the issuer. (Ord. 924 § 1, 1998).
3.56.020 Issuance, use and control of credit cards.
The city council hereby adopts the following system for the issuance, use and control of credit cards by city officials and employees:
A. The city administrator shall implement the following system for the distribution, authorization and control, credit limits and payment of bills related to the use of credit cards by city officials and employees:
1. Distribution. Credit cards may be checked out to those city officials and employees who, in the opinion of the city administrator, have job responsibilities which would be facilitated by the use of a credit card and the credit card use would benefit the city.
2. Authorization and Control. The city administrator shall develop the implementation guidelines and accounting controls to ensure the proper usage of credit cards and credit card funds.
3. Credit Limits. The city administrator shall set credit limits on each credit card issued. The credit limit shall not exceed $500.00 without written approval of the city administrator.
4. Payment of Bills. The city administrator shall establish and implement a written procedure for the payment of all credit card bills.
5. Unauthorized Charges. Any employee using a city-issued credit card for noncity business shall be billed for all unauthorized charges on the credit card, and the city administrator or his/her designee is directed and authorized to make payroll deductions to recover any unauthorized charges. No employee shall use the city-issued credit card for noncity business use.
6. Cash Advances. Cash advances on credit cards are prohibited.
B. The city administrator is authorized to adopt any additional procedures or policies necessary to implement the provisions of this section. (Ord. 924 § 2, 1998).