Chapter 3.36
SMALL WORKS ROSTER
Sections:
3.36.020 Procedure for inclusion.
3.36.030 Utilization of roster.
3.36.010 Established.
There is established for the city a small works roster comprised of all contractors who request to be on the roster and who are, where required by law, properly licensed or registered to perform contracting work in the state of Washington. [Ord. 96-07 § 1, 1996].
3.36.020 Procedure for inclusion.
The small works roster shall be established as follows:
A. At least once every year, the city shall advertise in a newspaper of general circulation the existence of a small works roster for the city. The city shall add to the roster those contractors who respond to the advertisement and request to be included on the roster.
B. In order to be included on the roster, the contractor shall supply information as follows in response to a standard form questionnaire to be developed at the direction of the city council:
1. The contractor’s state license or registration, where required by law;
2. The contractor’s financial standing and responsibilities;
3. The contractor’s experience, organization, and technical qualifications necessary to perform proposed contracts;
4. The contractor’s ability to comply with the required performance schedules, taking into consideration its existing business commitments;
5. The contractor’s satisfactory record of performance, integrity, judgment and skills;
6. The contractor’s ready availability to perform work in and for the city;
7. Such other information as may be secured concerning the contractor’s ability to satisfactorily perform a contract with the city.
The questionnaire required in this subsection shall be sworn before a notary public and shall be submitted once a year and at such other times as the Castle Rock city council shall require. [Ord. 96-07 § 2, 1996].
3.36.030 Utilization of roster.
The small works roster shall be utilized as follows:
A. Contracts under $100,000.
1. Whenever the city seeks to construct any public work or improvement, the estimated cost of which, including cost of materials, supplies and equipment, is $100,000 or less, the small works roster may be utilized.
2. When the small works roster is utilized, the city may invite quotations from all independent contractors on the small works roster, including, wherever possible, at least one proposal from a minority contractor who otherwise qualifies. As an alternative, the city may seek quotations from at least five contractors on the appropriate small works roster who have indicated the capability of performing the kind of work being contracted, in a manner that would equitably distribute the opportunity among the contractors on the appropriate roster.
3. The invitation to the contractors on the small works roster shall include an estimate of the scope and nature of the work to be performed and the materials and equipment to be furnished.
4. When awarding a contract for work under the small works roster, the city shall award the contract to the contractor submitting the lowest responsible bid; provided, however, that the city reserves its right under applicable law to reject any or all bids and to waive procedural irregularities.
B. Contracts between $100,000 and $200,000. In addition to the specifications contained in subsection (A) of this section, when the estimated cost of the public work or improvement is anticipated to be between $100,000 and $200,000, the city shall notify contractors who appear on the small works roster from whom quotations have not been solicited that quotations on the work being proposed are being sought. Notification shall be accomplished by mail, notice by facsimile or other electronic means, or by publication, the method of notification being determined at the sole option of the city.
C. Limited Public Works Projects. In addition to the other provisions of this section, if the public work or improvement’s anticipated cost is less than $35,000, the city at its sole option may waive a performance bond and instead retain 50 percent of the contract amount for a period of 30 days after date of final acceptance, or until receipt of all necessary releases from the Department of Revenue and the Department of Labor and Industries and settlement of any liens under Chapter 60.28 RCW, whichever is later. [Ord. 2004-03 § 2, 2004].