Chapter 3.106
DONATIONS
Sections:
3.106.030 Acceptance of donations in general—Donor’s desired use or conditions.
3.106.040 Acceptance of monetary donations.
3.106.050 Acceptance of nonmonetary donations.
3.106.060 Donations of art work.
Code revisor’s note: Ord. 2524 included two sections numbered 3.106.020 and two sections numbered 3.106.030. The chapter’s sections have been editorially renumbered sequentially to avoid duplication.
3.106.010 Definitions.
A. “Donation” is defined as any monetary or nonmonetary gift, grant, devise or bequest to the city of Centralia. A monetary donation includes cash or a check, money order or other negotiable instrument. A nonmonetary donation includes real or personal property. In the event of a stock donation, since a government entity is not legally able to own stock, such a donation would be liquidated and turned into cash or another liquid asset, and treated as a monetary donation.
B. “City manager” means the city manager of the city of Centralia, or his or her designee. (Ord. 2524 § 3, 2023).
3.106.020 Funds—Accounting.
The city of Centralia finance department is responsible for providing for the deposit and financial administration of any donation to the city. If necessary, the finance department shall track the proposed use of any such donation and shall maintain separate records of accounts showing receipts and disbursements. The finance director may establish further rules and regulations for the accounting and administration of donations, consistent with this chapter, as deemed necessary by the director. (Ord. 2524 § 3, 2023).
3.106.030 Acceptance of donations in general—Donor’s desired use or conditions.
The city has the discretion to accept or decline any proposed donation, whether conditioned or not, subject to the provisions of this chapter. Conditioned donations shall be assigned to a project or existing fund consistent with the donor’s desired use, as long as such condition(s) do not conflict with city, state or federal law, in which case the city shall ask that the condition(s) be removed or decline the donation. (Ord. 2524 § 3, 2023).
3.106.040 Acceptance of monetary donations.
A. Donations Under Five Thousand Dollars. The city manager is hereby authorized to accept any monetary donation of less than five thousand dollars on behalf of the city, and shall deposit such moneys with the finance department.
B. Donations Greater Than Five Thousand Dollars. Donations of any amount greater than five thousand dollars must first be approved by the city council, so that the city can evaluate any policy implications associated with the donation.
C. Conditioned Donations. In the event that a monetary donation is conditioned or donated for a special purpose, prior to acceptance, the city manager, or city council (depending on who is accepting the donation under subsections (A) and (B) of this section), should consider the long-term impacts of the donation, particularly where there could be significant future or ongoing operations and maintenance or capital costs associated with the donation.
D. Council Notification. The city manager should notify council of all accepted donations so that the donor’s generosity can be officially acknowledged by council. (Ord. 2524 § 3, 2023).
3.106.050 Acceptance of nonmonetary donations.
A. Donations of Personal Property Valued at Five Dollars to Five Thousand Dollars. All donations of personal property with a current value greater than five dollars and less than five thousand dollars may be accepted by the city manager, except as follows. In the event of a donation of personal property which could require future maintenance or repair (e.g., office equipment), the city manager should first assess all related future costs. In addition, if a conditioned donation could have long-term impacts, such as significant operations and maintenance or capital costs, the city manager shall consult with the city council prior to accepting the donation.
B. Donation of Personal Property Valued at Over Five Thousand Dollars. All donations of personal property with a current value of five thousand dollars or more must first be approved by the city council. If the personal property could require future maintenance or repair, the city manager should first assess all related future costs and submit the assessment of expenses to the city council. For conditioned donations, the department director should also provide the city council with an assessment of long-term impacts, such as significant operations and maintenance or capital costs.
C. Donations of Real Property. All donations of real property, whether conditioned or unconditioned, must first be approved by the city council by resolution. (Ord. 2524 § 3, 2023).
3.106.060 Donations of art work.
Notwithstanding any other provision of this chapter, determination whether to accept art work proposed for donation to the city for permanent or long-term (exceeding one year) public display shall be made by the city council. (Ord. 2524 § 3, 2023).
3.106.070 Donations to parks.
All donations to the city of Centralia parks department shall be in accordance with the parks donation and memorial program. (Ord. 2524 § 3, 2023).