Section 14.16.030 Procedures.

14.16.030 Procedures.

Street addressing occurs as a matter of routine when requested in association with land subdivisions and building permit issuance. However, there are occasions when an owner may wish to assign an address in advance of building permit issuance. There are also occasions when a property owner, or consortium of owners, or a public entity may request to change the roadway name. Following are the application requirements for the county to consider such requests.

(1) Address Only. A request for a property address in advance of issuance of building permits will be processed as a Type I decision pursuant to Section 40.510.010. The application packet shall include the following materials:

(a) A completed original application form signed by the owner(s) of the property subject to the application or by a representative authorized to do so by written instrument executed by the owner(s) and filed with the application.

(b) A recorded deed with a legal description including proof of legal access to a county road if the subject property does not abut a county road. In instances where access to a county road requires crossing the property of others, permission, in the form of a recorded easement, must be provided.

(c) One (1) copy of a scaled plot plan, showing the location of the proposed driveway, and location of any structures on the site.

(d) The applicable fee(s) adopted by the board for the application(s) in question.

(2) Changing Private Road and Street Names. A request to change the name of a private street or road shall be considered through a Type I process pursuant to Section 40.510.010. The following application materials must be submitted:

(b) A petition in support of the name change signed by one hundred (100) percent of the property owners with access rights to the private road or street;

(3) Changing Public Road and Street Names. A request to change the name of a public road or street shall be considered through a Type IV process pursuant to Section 40.510.040. No planning commission hearing is required. Changes in road and street names will be executed via resolution of the board. Street names shall follow road naming procedures using the methods prescribed in Section 14.16.010 and based on the Clark County addressing grid.

(a) County-Originated Name Changes. The director of public works, or his or her designee, is the authorized representative for name change applications proposed by Clark County. The following application materials are required:

(i) A completed application form;

(ii) A mailing list of emergency first responders, neighborhood association(s), postal service districts and property owners that may be affected by or have an interest in the name change.

(b) Name changes proposed by private interests shall require the majority (over fifty (50) percent) of owners of property that is provided access by the subject street to submit a petition and application in support of the name change. The following application materials are required:

(i) A completed original application form signed by a representative authorized to do so by written instrument executed by the owner(s) of property that is provided access by the street subject to the request. The petition required in subsection (3)(b)(ii) of this section may serve as the written instrument designating the authorized representative.

(ii) A petition in support of the name change signed by the owners of property that is provided access by the street subject to the application. The petition must include a map showing the land owned by each petitioner, along with the parcel number for each lot, and set forth the reasons the road or street name change is requested.

(iii) A mailing list of emergency first responders, neighborhood association(s), postal service districts and property owners that may be affected by or have an interest in the name change.

(iv) The applicable fee(s) adopted by the board for the application(s) in question.

(i) Before accepting an application for review for fully complete status, the responsible official shall determine the application is counter complete.

(ii) The responsible official shall decide whether an application is counter complete when the application is accepted, typically “over the counter.”

(iii) An application is counter complete if the responsible official finds that the application appears to include the information required by subsection (1), (2) or (3) of this section for the respective address only, road or street name change request. No effort shall be made to evaluate the substantive adequacy of the information in the application in the counter complete review process.

(iv) If the responsible official decides the application is counter complete, the application shall be accepted for review for fully complete status.

(v) If the responsible official decides the application is not counter complete, the responsible official shall immediately reject and return the application and identify what is needed to make the application counter complete.

(d) Review for Fully Complete Status.

(i) Before accepting an application for processing, the responsible official shall determine that the application is fully complete.

(ii) The responsible official shall decide whether an application is fully complete subject to the following:

(A) Within twenty-one (21) calendar days after the responsible official determines the application is counter complete; or

(B) Within fourteen (14) calendar days after an application has been resubmitted to the county after the application has been returned to the applicant as being incomplete.

(iii) An application is fully complete if it includes all the required materials specified in the submittal requirements in subsection (1), (2) or (3) of this section for the respective address only, road or street name change request.

(iv) If the responsible official decides an application is not fully complete, the responsible official shall send the applicant a written statement within the time provided in subsection (3)(d)(ii) of this section. The statement shall indicate that the application is incomplete and shall list what is required to make the application fully complete.

(A) The statement shall specify a date by which the required missing information must be provided to restart the fully complete review process pursuant to subsection (3)(d) of this section.

(B) The statement also may include recommendations for additional information that, although not necessary to make the application fully complete, is recommended to address other issues that are or may be relevant to the review.

(C) If the required information is not submitted by the date specified, within seven (7) calendar days after that date the responsible official shall reject and return the application and scheduled fees and mail to the applicant a written statement which lists the remaining additional information needed to make the application fully complete.

(v) If the responsible official decides an application is fully complete, then within fourteen (14) calendar days of making this determination the responsible official shall:

(A) Send a written notice of receipt of a complete application to the applicant acknowledging acceptance, listing the name and telephone number of a contact person for the responsible official, and describing the expected review schedule;

(B) Contact the clerk of the board of county councilors to identify a prospective public hearing date to consider the roadway name or address change;

1. A statement shall indicate that written comments received by the county within fifteen (15) calendar days from the date of the notice will be considered. The statement will indicate the public has the right to comment on the application, receive notice of and participate in any public hearings, and request a copy of the decision once made;

2. The project name, the case file number(s), date of application, the date the application was determined fully complete, and the date of the notice of fully complete application;

3. The name of the applicant or applicant’s representative and the name, address and telephone number of a contact person for the applicant, if any;

4. A description of the roadway name change proposal, including nearest road intersections bracketing the road segment proposed for change, reasonably sufficient to inform the reader of its location;

5. A map showing the properties that may be affected by the proposed name or address change;

6. The date, place and times where information about the application may be examined and the name and telephone number of the county representative to contact about the application.

(e) Public Hearing and Decision.

(i) The board is the final decision-making body for road or street name or addressing changes. Their action is not appealable.

(ii) The board will take action only after providing opportunities for written and oral testimony to be considered through a duly noticed public hearing process.

(iii) The public hearing shall be scheduled not more than seventy-eight (78) calendar days after the date an application is determined fully complete.

(iv) A public hearing notice shall be published in a newspaper in general circulation at least fifteen (15) days before the hearing date. It shall include the following information:

(A) The date, time and location of the hearing and the manner of submitting/presenting testimony;

(B) The project name and case file number(s);

(C) The name of the applicant or applicant’s representative and the name, address and telephone number of a contact person for the applicant, if any;

(D) A description of the roadway name change or address change proposal, including nearest road intersections bracketing the road segment or address proposed for change, reasonably sufficient to inform the reader of its location;

(E) The location(s) and time(s) where information about the application may be examined and the name, telephone number and e-mail address of the county representative to contact about the application.

(v) The notice shall be mailed to the following:

(A) The applicant and the applicant’s representative;

(B) The neighborhood association(s) in whose area the roadway/address in question is situated, based on the list of neighborhood associations kept by the responsible official;

(C) Emergency first responders, postal service districts and property owners that may be affected by the name or address change. The records of the county assessor shall be used for determining the property owner of record. The failure of a property owner to receive notice shall not affect the decision if the notice was sent;

(D) Those that had requested, in writing, to receive the notice.

(vi) The responsible official shall prepare a staff report at least fifteen (15) days in advance of the public hearing. The staff report shall include the following information:

(A) Written comments received in response to the public review notice described in subsection (3)(e)(iv) of this section;

(B) A statement of the applicable criteria and standards in this code and other applicable law, including the following:

1. The application is in the public interest;

2. The application enhances public safety by making property easier to locate;

3. The application is consistent with the Clark County addressing grid system;

(C) A statement of the facts that the responsible official found showing the application does or does not comply with each applicable approval criterion and assurance of compliance with applicable standards;

(D) A recommendation to approve or deny the roadway name and/or address change.

(vii) The decision of the board will be executed via adoption of a resolution. (Sec. 1 of Ord. 2007-06-05; amended by Sec. 13 of Ord. 2016-07-02)