Chapter 3.08
FUNDS

Sections:

3.08.010    Claims/payroll clearing fund.

3.08.010 Claims/payroll clearing fund.

(1) There is created a fund, known and designated as the claims/payroll clearing fund, into which shall be paid and transferred from the various departments an amount of money equal to the various claims against the town for any purpose.

(2) Transfer of Funds. Whenever it is deemed necessary, the town clerk is authorized, empowered and directed to transfer from the funds of the various departments to the claims/payroll clearing fund sufficient moneys to pay the claims against the various departments of the town.

(3) Issuance of Checks. Pursuant to RCW 35.27.345, payment of claims or obligations of the town shall be by check. The qualified public depository whereon such checks are to be drawn shall be SaviBank. The town clerk-treasurer is authorized, empowered and directed to issue checks on and against the fund in payment of salaries, wages, materials furnished, services rendered or expenses or liability incurred by the various departments and offices of the town. The checks shall be issued only after there have been filed with the town clerk-treasurer or designee proper vouchers, approved by the town council, stating the nature of the claim/payroll, the amount due or owing and the person, firm or corporation entitled thereto. Such checks shall be signed by both the town clerk-treasurer and the mayor, of which at least one signature shall be an original signature.

(4) Lost, Stolen or Destroyed Checks – Conditions on Reissuance. In accordance with RCW 39.72.010 as now written or amended:

(a) In case of the loss or destruction of a warrant or check for the payment of money or any bond or other instrument or evidence of indebtedness issued by a municipality, the municipality may issue or cause to be issued a duplicate in lieu thereof, bearing the same designation and for the same amount as the original. The duplicate instrument is subject in all other respects to the same provisions of law as the original instrument.

(i) Before a duplicate instrument is issued in accordance with this section, the issuing officer shall require the person making application for issuance of the duplicate to file a written affidavit specifically alleging on oath:

(A) That the applicant is the proper owner, payee, or legal representative of the owner or payee of the original instrument;

(B) The date of issue, number, amount, and for what services, claim, or purpose the original instrument or series of instruments of which it is a part was issued;

(C) That the original instrument has been lost or destroyed; and

(D) That the original instrument has not been paid or has not been received by the applicant.

(ii) In the event that an original instrument and its duplicate instrument are both presented for payment as a result of forgery or fraud, the agency, department, or officer that issues a duplicate under this section is responsible for endeavoring to recover any losses suffered by the municipality.

(b) For purposes of this section, “municipality” means any county, city, town, district, or other political subdivision or municipal corporation of the state of Washington, or an agency, department, or officer of the municipality.

(5) Waiting Period. Affidavits stated in subsection (4) of this section may be filed with the office of the clerk-treasurer only after the tenth business day after the lost, stolen or destroyed check was issued. [Ord. 809, 2019; Ord. 799, 2019; Ord. 714, 2013; Ord. 490 §1, 2003; Ord. 331 §§ 1, 2, 3, 1990]