Chapter 4.60
ACCOUNTS PAYABLE POLICY
Sections:
4.60.010 Purpose.
The district’s financial staff performs the processing and payment of the district’s accounts payable(s).
Pursuant to the State Auditor’s Office recommendation, this chapter states the district’s accounts payable policy. [Res. 2021-1-2 (Exh. A).]
4.60.020 Authorization.
(1) The district treasurer or assistant treasurer shall designate the district employee(s) authorized to process and pay the district’s accounts payables.
(2) Invoices shall go through the current authorization process for review and approval prior to payment(s).
(3) The board of commissioners shall review and approve the district’s accounts payable(s) at meetings of the board of commissioners. Pursuant to Resolution No. 1990-7-3, the general manager has authority to approve the payment of any accounts payable(s) prior to a board meeting, and the board of commissioners shall review and approve the payment of the accounts payable(s) at the next regularly scheduled board meeting. [Res. 2021-1-2 (Exh. A).]
4.60.030 Payments.
(1) The district shall have an accounts payable account at the district’s current financial institution.
(2) The district’s accounts payable shall be paid by check or electronic funds transfer from the accounts payable account using positive pay.
(3) The district’s current financial institution has authority to transfer funds to the accounts payable account via the district’s sweep account.
(4) Each payment shall be chronologically numbered.
(5) The board of commissioners shall receive a report of the accounts payable payments at the board’s regular meetings for review and approval. Approval shall be reflected in the meeting minutes. [Res. 2021-1-2 (Exh. A).]