Chapter 3.28
CLAIMS AGAINST CITY1
Sections
3.28.010 Finance director defined.
3.28.020 Audit officer – Appointment – Auditing of claims.
3.28.030 Presentation of warrants, checks, and payroll transfers.
3.28.050 Authorization to draw checks.
3.28.010 Finance director defined.
The expression “finance director” of the city means the individual appointed as finance director pursuant to the RCW and chapter 2.08 DMMC, and shall also include individuals designated by the finance director to act on his or her behalf. [Ord. 1144 § 63(20), 1995; Ord. 841 § 1, 1990. Formerly 3.20.010.]
3.28.020 Audit officer – Appointment – Auditing of claims.
Pursuant to RCW 42.24.080 the finance director is appointed auditing officer for the city. The auditing officer shall audit all claims presented against the city by persons furnishing materials, rendering services, performing labor, all claims for reimbursement by officers and employees, and all claims of officers and employees of the city for services rendered. Such claims shall be prepared for audit and payment on a form and in the manner prescribed by the Division of Municipal Corporations in the State Auditor’s Office. The form shall provide for authentication and certification by the auditing officer that the materials have been furnished, the services rendered, or the labor performed as described, and that the claim is a just, due, and unpaid obligation against the city, and no claim shall be paid without such authentication and certification. [Ord. 1144 § 63(20), 1995; Ord. 841 § 2, 1990. Formerly 3.20.020.]
3.28.030 Presentation of warrants, checks, and payroll transfers.
The lists of warrants, checks, and payroll transfers audited and certified by the auditing officer shall be presented to each member of the city council not later than 4:30 p.m. on the day before the day of the city council meeting, and the following findings and motions shall be entered in the minutes of the city council:
(1) “Findings. Vouchers and payroll transfers audited and certified by the Auditing Officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing which has been available to the City Council.”
(2) “Motion. As of this date ____ the Des Moines City Council, by unanimous vote, does approve for payment those vouchers and payroll transfers included in the above list and further described as follows:
(a) (Funds) warrant or check numbers ___ through ___ in the total amount of $___.
(b) Payroll fund transfers in the total amount of $_______.” [Ord. 1144 § 63(20), 1995; Ord. 1119 § 2, 1995: Ord. 841 § 3, 1990. Formerly 3.20.030.]
3.28.040 Signing of warrants.
Warrants and checks, except payroll checks prepared by a payroll processing company, shall be signed by two municipal officials. All warrants and checks shall be signed by the city manager, and the signature of the city manager may appear by facsimile. The second signature on all warrants and checks shall be the finance director or the written designee of the finance director. The city manager and finance director are designees of the mayor and city clerk for the purpose of signing warrants and checks. [Ord. 1144 § 63(20), 1995; Ord. 1119 § 3, 1995: Ord. 841 § 4, 1990. Formerly 3.20.040.]
3.28.050 Authorization to draw checks.
The finance director is authorized to draw all checks in the regular course of business and pursuant to the rules, regulations, and ordinances of the city. [Ord. 1144 § 63(20), 1995; Ord. 841 § 5, 1990. Formerly 3.20.050.]
3.28.060 Employee payroll.
The finance director is authorized to prepare periodic city employee payroll disbursements in accordance with this section:
(1) The finance director is authorized to contract with a bonded payroll processing company to prepare periodic city employee payroll disbursements.
(2) Payroll checks prepared by the payroll processing company shall bear the signature of the city manager only, and the signature of the city manager may appear by facsimile. [Ord. 1144 § 63(20), 1995; Ord. 1119 § 1, 1995. Formerly 3.20.060.]
For provisions of state law on demands against the city see RCW 35A.12.170; for provisions on payment of claims for expenses, materials, and purchases, see chapter 42.24 RCW.Prior legislation: Ord. 322 (revenue sharing trust fund), repealed by Ord. 785.