Chapter 3.36
SMALL WORKS ROSTER
Sections
3.36.020 Rosters for different categories of work.
3.36.030 Notice of roster – Publication.
3.36.040 Contract award procedures.
3.36.050 List of contracts awarded.
3.36.010 Established.
There is established a small works roster for public works of $300,000 or less that shall be administered by the director of public works (“director”) or by other means as might be adopted by the city council by resolution. [Ord. 1479 § 1, 2010: Ord. 1430 § 1, 2008: Ord. 1144 § 63(19), 1995; Ord. 1076 § 1, 1994. Formerly 3.96.010.]
3.36.020 Rosters for different categories of work.
The director may establish a single small works roster or sub-rosters for different categories of anticipated work, or with city council authority contract for such services with the Municipal Research and Services Center of Washington (MRSC) or another public agency. The roster or rosters shall consist of all responsible contractors who have requested to be on the rosters and who are properly licensed or registered to perform such work in this state where required by law. [Ord. 1430 § 2, 2008: Ord. 1144 § 63(19), 1995; Ord. 1076 § 2, 1994. Formerly 3.96.020.]
3.36.030 Notice of roster – Publication.
If a city roster is established, once a year the director shall publish in such newspapers as the director may determine a notice of the existence of the city small works roster or rosters and solicit the names of the contractor for such rosters. [Ord. 1430 § 3, 2008: Ord. 1144 § 63(19), 1995; Ord. 1076 § 3, 1994. Formerly 3.96.030.]
3.36.040 Contract award procedures.
The following procedures are followed when the city intends to award contracts for public works projects by use of a city, MRSC or other agency’s small works roster in lieu of the requirements for formal sealed bidding:
(1) The director prepares a written invitation for bid quotations that shall include an estimate of the scope and nature of the work to be performed as well as materials and equipment to be furnished.
(2) The director invites written bid quotations from all contractors on the appropriate small works roster.
(3) All invitations for bid quotations shall contain a statement that bid quotations must be received in the office of the director on a date certain, and that a bid quotation received thereafter shall not be considered.
(4) The contract is awarded to the lowest responsible bidder.
(5) Immediately after an award is made, the bid quotations obtained are recorded and open to public inspection, and are available by telephone inquiry. [Ord. 1430 § 4, 2008: Ord. 1144 § 63(19), 1995; Ord. 1076 § 4, 1994. Formerly 3.96.040.]
3.36.050 List of contracts awarded.
The director posts a list of the contracts awarded under the small works roster on the city’s website. The list contains the name of the contractor or vendor awarded the contract, the amount of the contract, a brief description of the type of work performed or items purchased under the contract, and the date it was awarded. The list also states the location where the bid quotations for these contracts are available for public inspection. [Ord. 1430 § 5, 2008: Ord. 1144 § 63(19), 1995; Ord. 1076 § 5, 1994. Formerly 3.96.050.]