Chapter 1.13
Public Records Disclosure
Sections:
1.13.020 Order regarding public records index.
1.13.010 Findings.
(a) The Revised Code of Washington (RCW) requires all cities and public agencies to maintain and make available a current index of all public records.
(b) The RCW also states that if maintaining such an index would be unduly burdensome, or interfere with agency operation, a city must issue and publish a formal order specifying the reasons why and the extent to which compliance would be unduly burdensome.
(c) When such an order is made, all indexes maintained by that city must be made available to provide identifying information on those records which are available for inspection and/or copying.
(d) The City is comprised of many departments, their respective divisions and subdivisions, which maintain separate databases and/or record-keeping systems for the indexing of records and information.
(e) Because the City has records which are diverse, complex and stored in multiple locations and in multiple computer systems and databases, it is unduly burdensome, if not physically impossible, to maintain a central index of records.
(f) The City will fully comply with the provisions of Chapter 42.56 RCW, the Public Disclosure Act. (Ord. 04-771 § 1; Ord. 08-863 § 1).
1.13.020 Order regarding public records index.
Pursuant to RCW 42.17.260(4)(a), the City Council orders the following:
(a) The City of DuPont is not required to maintain an all-inclusive index of public records, due to findings of the City Council that the requirement is unduly burdensome and such a list is nearly impossible to create and/or maintain.
(b) The City of DuPont shall make available all public records and any indexes created for internal use upon request by any citizen. Said indexes shall be maintained and released in order to obtain those records which are public and not otherwise exempt from public disclosure, including but not limited to the exemptions set forth in RCW 42.56. (Ord. 04-771 § 1; Ord. 08-863 § 1).