Chapter 2.08
CLERK
Sections:
2.08.005 Office of treasurer combined with office of clerk.
2.08.010 Duties and compensation.
2.08.020 Water/sewer system – Rental collection and reporting duties.
2.08.030 Light and power system – Rental collection, reporting duties, and compensation.
2.08.005 Office of treasurer combined with office of clerk.
The office of the treasurer is combined with the office of the town clerk as per RCW 35.27.180. As per RCW 35.27.190, the clerk shall exercise all the powers and perform all the duties required by statute or ordinance to be performed by the treasurer, and in the execution of any papers his or her designation as clerk shall be sufficient. (Ord. 2016-04 § 1, 2016).
2.08.010 Duties and compensation.
A. The duties of the town clerk include the following:
1. To comply with all duties required by statutes found in RCW Title 35 and other applicable laws, presently in effect or subsequently enacted, including those duties normally reserved for the office of the treasurer;
2. To keep the records of the council and the accounts of the town in such books as may be prescribed by the town or as required by the State Auditor and state law;
3. To make and certify to the town council all assessments and assessment rolls as required;
4. To render to the council a monthly report of the records in the form and manner requested by the town;
5. May administer oaths or affirmations and certify to them;
6. May countersign warrants signed by the mayor for demands against the town;
7. May accept service of all claims against the town;
8. May make a monthly statement in writing showing the receipt and expenditures of the proceeding month and the amount remaining in the treasury;
9. At the end of every fiscal year, make a full and detailed statement of receipts and expenditures of the preceding year and assist the council in preparing a full statement of the financial condition of the town;
10. File and certify all original resolutions or ordinances passed by the town council;
11. Perform the financial administration of grants received by the town by properly accounting for monies received and spent;
12. Receive and safely keep by depositing in an account approved by the town, all money of the town;
13. Disburse money only on checks approved and signed by the mayor;
14. Invest excess or inactive LID funds in U.S. government bonds, notes, bills, certificates of indebtedness, local government investment pool or interim financing warrants of a local improvement district which is within the protection of the local improvement guaranty fund law for the benefit of the general current expense fund;
15. Hold all sales of local improvement district lots, tracts, or parcels of land or other property, upon which a judgment of foreclosure and sale has been entered, if so ordered by a judge of the superior court;
16. Pay all warrants and bonds in the order of their number and date of issue whenever there are sufficient funds in the treasury applicable to the payment in accordance with RCW 35.21.320, 35.45.050 and 35.45.060;
17. When so instructed by a majority vote of the council, to designate one or more banks in Pierce County as the depository of the money required to be kept by the treasurer in accordance with RCW 39.58.080;
18. Apply money placed in the “town assessment redemption fund” in payment of any unpaid assessment liens on any lands belonging to the town;
19. Collect all assessments for local improvements and keep them in a fund designated “local improvement fund, district No. ___”;
20. Annually before August 15th, certify to the council the assessments for any local improvement districts according to the requirements of RCW 35.49.060; and
21. Such further duties as may be required by law or by the town council.
B. Records to Be Kept. The clerk shall:
1. Keep a full and true account of all the proceedings of the council in a book marked “Minutes of the Council”;
2. Keep accounting records of town accounts which include all revenue and expenses;
3. Keep records of all licenses issued, including the date thereof, to whom issued, for what, the time they expire, and the amount paid;
4. Keep and properly maintain the official town files;
5. In each of the foregoing records and files, maintain the records accurately and in order, to enable a person readily to ascertain matters contained therein;
6. Keep records of all invoices and warrants with written documentation of the number, date, and disposition of the warrant;
7. Keep a book marked “ordinances,” which may be duplicated by electronic means, which shall contain all original town ordinances. The clerk shall in writing attest to the date and manner of publication of the ordinances, or a summary thereof as required by law, which document shall be placed in the ordinance book. True copies of all ordinances shall be forwarded for codification in the Eatonville Municipal Code by the clerk.
C. Compensation. The compensation for the town clerk shall be set by ordinance at the time of adoption of the annual budget, or by resolution of the town council. (Ord. 2016-04 § 2, 2016; Ord. 92-12 § 2, 1992; Ord. 70 § 1, 1914).
2.08.020 Water/sewer system – Rental collection and reporting duties.
The town clerk shall collect the monthly charges from the subscribers for municipal water and sewer services, issue receipts therefor, and render a monthly report to the council showing the receipts from such water and sewer, and the standing of the various funds in connection therewith. (Ord. 92-12 § 3, 1992; Ord. 70 § 2, 1914).
2.08.030 Light and power system – Rental collection, reporting duties, and compensation.
The town clerk shall collect the monthly charges from the subscribers for municipal electric light and power, issue receipts therefor, and render a monthly report to the council showing the receipts from such light and power and the standing of the various funds in connection therewith. (Ord. 92-12 § 4, 1992; Ord. 70 § 3, 1914).