Chapter 3.40
PURCHASING LIMITATIONS
Sections:
3.40.020 Purchasing limitations policy.
3.40.010 Purpose and intent.
This chapter is established for the purpose of ensuring appropriate and timely review of City purchases (expenditures), and to clarify the limits of purchases that can be made with and without prior City Council approval. (Ord. 2134 § 1, 2020)
3.40.020 Purchasing limitations policy.
City Council approval is required for the following:
A. Contracts or bid awards exceeding $50,000 and all real property leases, except when:
1. Exercising an option contained in a contract or lease previously approved by the council when such option does not exceed $50,000.
2. Contract is for the design, construction, right-of-way acquisition, professional services, or other capital costs approved by the City Council in the annual budget, as amended.
3. Contract or bid award is for supplies or for equipment approved in a capital budget appropriation ordinance.
4. Contract is for technical support and software maintenance from the developer of proprietary software which is currently being used by the City of Ferndale, or the City’s third-party technical support provider.
5. Contract is for manufacturer’s technical support and hardware maintenance of electronic systems. (Ord. 2134 § 1, 2020)
3.40.030 Exceptions.
A. Consistent with and within the scope of a declaration of emergency made by the Mayor under FMC 2.07.030, these policies shall be suspended in the case of an emergency. Expenditures made during such an emergency that are not exempt from the approval of the City Council shall be brought to the City Council as soon as possible following the conclusion of the emergency situation.
B. The adoption of new interlocal agreements shall require approval from the City Council, whether or not such agreements require City expenditure. However, the extension of existing interlocal agreements shall not require City Council review; provided, that the assumed City expenditures included in the agreement have been included in the City’s annual budget.
C. Nothing in this chapter shall be interpreted as limiting the City’s administrative authority to bring contract or bid items to the Council for discussion or approval, even if less than $50,000. (Ord. 2134 § 1, 2020)