Chapter 5.30
PETTY CASH FUND
Sections:
5.30.020 Customer change drawers.
5.30.010 Created.
There is created in the office of the District a petty cash fund in the amount of $300.00 to be used for the purpose of providing money to pay for small District purchases which can be best be made on a cash basis. The custodian of the petty cash fund shall be a District Accountant designated by the General Manager. The petty cash fund shall be audited monthly by the General Manager or his/her designee. [Res. 1047 § 1, 2023.]
5.30.020 Customer change drawers.
There are created in the office of the District four petty cash fund customer change drawers in the amount of $300.00 each, to be used for the purpose of making change for persons paying their sewer service charges, permit fees, connection charges, and other miscellaneous fees. The custodian of the petty cash fund customer change drawers shall be a District Customer Service Representative designated by the General Manager. The petty cash fund customer change drawers shall be audited monthly by the General Manager or his/her designee. [Res. 1047 § 2, 2023.]
5.30.030 Checking account.
There is created at a local bank a petty cash fund checking account in the amount of $5,000 for the purpose of paying for District purchases that cannot be made by means of cash or charging a vendor account. The petty cash fund checking account is to be used for expenses where timeliness is critical, examples including, but not limited to, permits, escrow deposits, and emergency purchases. The custodian of the petty cash fund checking account shall be a District Accountant designated by the General Manager. Any checks drawn on the petty cash fund checking account shall be signed by an authorized person other than the payee. All personnel utilizing the petty cash fund checking account shall submit bills, receipts or similar contemporaneous documentation to support the disbursement. The petty cash fund checking account shall be audited monthly by the General Manager or his/her designee. [Res. 1047 § 3, 2023.]
5.30.040 Replenishment.
Replenishment of each fund shall be properly vouchered each month, or as necessary, based on activity level. [Res. 1047 § 4, 2023.]