Chapter 5.40
VOUCHERS
Sections:
5.40.010 Applicability.
The procedure for payment of claims prior to approval by the Board of Commissioners shall apply to any claims against the District under $250,000 that the District determines need to be approved prior to the Board’s regular meeting “qualifying vouchers.” [Res. 876 § 1, 2013.]
5.40.020 Authority.
The Deputy Manager of Administration of the District is designated as the District auditing officer and the District Manager is designated as the officer to sign the qualifying vouchers. [Res. 876 § 2, 2013.]
5.40.030 Bond required.
The Deputy Manager of Administration and the District Manager shall obtain, at District expense, an official bond in the amount of no less than $250,000 to secure the faithful discharge of their respective duties under this chapter. [Res. 876 § 3, 2013.]
5.40.040 Preparation.
In the preparation of the qualifying vouchers, the staff shall follow and adhere to established District policies and procedures. [Res. 876 § 4, 2013.]
5.40.050 Approval.
The Deputy Manager of Administration shall audit and approve the qualifying vouchers each month and the District Manager shall sign the qualifying vouchers. The Accounting Department designee shall then submit the preapproved qualifying vouchers to Snohomish County. [Res. 876 § 5, 2013.]
5.40.060 Report.
The Deputy Manager of Administration shall submit to the Board at its regular monthly meeting a full and complete report of all claims paid on vouchers approved and signed by the District Manager pursuant to this chapter. [Res. 876 § 6, 2013.]
5.40.070 Erroneous payments.
In the event that a warrant is issued on an erroneous voucher, the Deputy Manager of Administration and the District Manager shall cause the disapproved payment to be recognized as a receivable and shall diligently pursue collection of the erroneous payment or take such other action as may be directed by the Board of Commissioners. [Res. 876 § 7, 2013.]