Chapter 3.12
PETTY CASH FUNDS
Sections:
3.12.020 Establishment – Reimbursement.
3.12.030 Reimbursement provisions.
3.12.040 Status to be included in city financial statement.
3.12.010 Authorization.
Separate funds are authorized for the disbursement of minor sums of cash for distinct transactions to be designated as the finance department petty cash fund, the police investigative fund, and the finance department change fund. (Ord. 563 § 1, 1993; Ord. 554 § 1, 1992; Ord. 230 § 1, 1970).
3.12.020 Establishment – Reimbursement.
Each petty cash fund shall be established by the treasurer’s check drawn upon the appropriate fund, and shall be reimbursed from time to time by the clerk’s warrant drawn upon the proper funds, for which cash has been advanced from such petty cash fund. (Ord. 230 § 2, 1970).
3.12.030 Reimbursement provisions.
Reimbursements to the petty cash fund shall be made by a warrant for which the reimbursement voucher shall have receipts attached, and shall be made in accordance with state laws and the authorized regulations of the Division of Municipal Corporations of the office of the State Treasurer. (Ord. 230 § 3, 1970).
3.12.040 Status to be included in city financial statement.
The status of the several petty cash funds shall be included and stated in any financial statement or balance sheet issued by the city of Normandy Park. (Ord. 230 § 4, 1970).
3.12.050 Amounts set.
Petty cash fund amounts are set as follows:
|
Finance department petty cash fund |
$500.00 |
|
Police investigative fund |
$500.00 |
|
Finance department change fund |
$75.00 |
(Ord. 563 § 2, 1993; Ord. 554 § 2, 1992; Ord. 523 § 1, 1990; Ord. 340 § 1, 1979; Ord. 230 § 5, 1970).
3.12.060 Authorized uses.
Petty cash is used for small expenditures which would be inefficient and impractical to process through the purchase order system and which are limited to $50.00. (Ord. 523 § 2, 1990).