Chapter 3.60
PAYMENT OF CLAIMS
Sections:
3.60.020 Auditing officer, officer designated to sign checks.
3.60.030 Payment of manual claims authorized.
3.60.040 Payment of payroll claims authorized.
3.60.050 Conditions for issuance of warrants.
3.60.010 Purpose.
The purpose of this chapter is to authorize the issuance of warrants for the payment of manual claims and payroll warrants and to establish the conditions under which payment of such warrants shall be authorized. (Ord. 1001 § 1, 1996).
3.60.020 Auditing officer, officer designated to sign checks.
The finance director is hereby designated the auditing officer. The mayor is designated the officer authorized to sign the checks or warrants. (Ord. 1505 § 2 (part), 2013; Ord. 1426 § 4 (part), 2011; Ord. 1001 § 2, 1996).
3.60.030 Payment of manual claims authorized.
Issuance of checks or warrants for the payment of manual claims prior to council approval is hereby authorized provided such warrants are in amounts of $500.00 or less and approved by the auditing officer. Any such manual claims in excess of $500.00 will require approval of one council finance committee member in addition to the auditing officer. (Ord. 1001 § 3, 1996).
3.60.040 Payment of payroll claims authorized.
Issuance of checks or warrants for the payment of payroll claims prior to council approval is hereby authorized. In no event shall this chapter authorize, prior to council approval, the issuance of checks or warrants for the payment of separation settlement claims as to any employee who is separating from his or her employment with the city. The council may, however, authorize issuance of routine payroll checks for separating employees. (Ord. 1001 § 4, 1996).
3.60.050 Conditions for issuance of warrants.
A. The auditing officer and the officer designated to sign the checks or warrants shall each be required to furnish an official bond for the faithful discharge of his or her duties in an amount not less than $50,000.
B. The city council shall review the documentation supporting the claims paid and shall approve all checks or warrants issued in payment of claims at the next regularly scheduled council meeting within one month of issuance of the warrants.
C. In the event the city council disapproves any claims paid by a manual warrant, the auditing officer and the officer designated to sign the checks or warrants shall jointly cause the disapproved claims to be recognized as receivables of the city and the city shall pursue collection diligently until the amounts of the disapproved claims are collected or until the city council is satisfied and approves the claims. (Ord. 1001 § 5, 1996).
3.60.060 Internal control.
Before any checks may be issued prior to council approval, the council shall adopt contracting, hiring and disbursing policies that implement effective internal control over the issuance of any checks. (Ord. 1709 § 1, 2019).