Chapter 2.16
CREDIT CARDS
Sections:
2.16.130 Authorization and control of funds.
2.16.120 Distribution.
The county treasurer shall be responsible for the distribution of all credit cards issued by North Cascades Bank. All elected and appointed officials who wish to receive a credit card shall submit a written request to the county treasurer. The request shall state the name of the individual to appear on the card and the credit limit approved by the board of commissioners. (Res. 12-96 § 1, 1996. Formerly 2.16.090).
2.16.130 Authorization and control of funds.
It will be the responsibility of each elected and appointed official to authorize and control the use of credit cards within their respective department. All expenditures made by credit card shall be preapproved by the elected or appointed official. Credit cards may be used for the purchase of supplies and materials, capital outlay, and travel expenses. Under no circumstances may a county credit card be used to pay for personal expenses. (Res. 12-96 § 2, 1996. Formerly 2.16.100).
2.16.140 Credit limits.
Each credit card issued by North Cascades Bank shall not exceed a credit limit of $2,500 unless otherwise authorized by the board of county commissioners. In no instance shall the credit limit exceed $5,000. (Res. 12-96 § 3, 1996. Formerly 2.16.110).
2.16.150 Payment of bills.
Payment of credit card bills shall be the responsibility of each department head. All bills submitted for payment shall be accompanied by an invoice along with all appropriate receipts. An expense voucher and receipts are required if authorized travel expenses are charged. Monthly payments on a balance are not allowed under any circumstances. Each department head will be personally responsible to pay for all late charges on an unpaid balance. (Res. 12-96 § 4, 1996. Formerly 2.16.120).
2.16.160 Use of other cards.
It is the policy of the board of county commissioners that credit card use be limited to those issued by North Cascades Bank. Credit cards from other lending institutions or petroleum company cards are not be to used except with the approval of the board of commissioners. Upon receiving a North Cascades Bank credit card, department heads shall cancel all other bank card accounts. (Res. 12-96 § 5, 1996. Formerly 2.16.130).