POLICY 12
JOB SHARING

SECTION INDEX:    Job Sharing

1    Purpose

2    Reference

3    Application

4    Guidance

4.1    Initiation

4.2    Mutual Agreement

4.3    Classification and Pay

4.4    Work Schedule

4.5    Vacation and Sick Leave

4.6    Benefits

4.7    Retirement

4.8    Discontinuance

1. PURPOSE

The purpose of this Policy is to establish guidelines for job sharing opportunities. The City recognizes that job sharing opportunities can benefit both employees and the employer.

2. REFERENCE

None.

3. APPLICATION

This Policy applies to all individuals employed by the City of Olympia unless job sharing opportunities are established otherwise by a collective bargaining agreement, an employment contract, Memorandum of Understanding or statute.

4. GUIDANCE

4.1. INITIATION

Employees may seek a job sharing arrangement for their own position. Supervisors, managers and department directors may identify positions under their authority that could benefit from a job sharing arrangement.

4.2. MUTUAL AGREEMENT

Job sharing opportunities will be allowed only upon the mutual agreement of a current employee and the supervisor, with the approval of the department director.

4.3. CLASSIFICATION AND PAY

It will be the responsibility of Human Resources to determine that the portions of the position are appropriately classified and compensated.

4.4. WORK SCHEDULE

The work schedule must be mutually agreed upon by the supervisor and the employees involved, and approved by the department director.

4.5. VACATION AND SICK LEAVE

Vacation and sick leave will accrue according to the City of Olympia Policy.

4.6. BENEFITS

Health and welfare benefits are only paid to employees who work at least twenty (20) hours per week in positions that are otherwise eligible for benefits. Benefits are paid in proportion to the number of hours the employee is regularly scheduled to work and will not be increased when an employee’s hours are temporarily increased.

4.7. RETIREMENT

Membership in the appropriate State sponsored retirement system is governed by the retirement system.

4.8. DISCONTINUANCE

Job sharing opportunities may be discontinued at any time by the supervisor with ninety (90) days’ notice to the employees involved. Rights to the remaining position will be based first upon individual performance; second, possession of special skills; and last, seniority in the position. When a job share is discontinued, the employee who is removed from the position will have the same rights as an employee who has been laid off as outlined in the Administrative Guidelines.

Revision history: February 2017; October 2013; September 2011; September 1989. Superseded: Administrative Guideline “Job Sharing”.