CHAPTER 4
FINANCE DEPARTMENT
SECTION:
3-4-1: Establishment Of Department
3-4-2: Appointment Of Administrator
3-4-3: Duties Of Administrator
3-4-4: Qualifications Of Administrator
3-4-1 ESTABLISHMENT OF DEPARTMENT:
There is hereby created and established the Finance Department. (Ord. 5079, 6‑7‑04; Ord. 5547, 8-9-10; Ord. 5654, 2-13-12; Ord. 6023, 7-19-21)
3-4-2 APPOINTMENT OF ADMINISTRATOR:
The Finance Administrator shall be appointed by the Mayor, subject to confirmation by a majority of the City Council. (Ord. 5079, 6‑7‑04; Ord. 5547, 8-9-10; Ord. 5654, 2-13-12; Ord. 6023, 7-19-21)
3-4-3 DUTIES OF ADMINISTRATOR:
The Finance Administrator duties, functions and powers include but are not limited to the following:
A. Maintain a general accounting system, including but not limited to creating new budgeting, accounting and reporting funds and consolidating and/or closing such existing funds except as may otherwise be directed by the state law.
B. Manage the preparation of proposed budgets; monitor revenue receipts and appropriate expenditures to implement the adopted budget; and present, when necessary, financial, legislative or policy proposals concerning the Finance Department to the City Council for approval.
C. Promulgate rules and procedures to administer City tax and license ordinances as required by RMC Title 5.
D. Conduct and oversee internal and external audits or examinations, including but not limited to the audits or examinations of:
1. Taxpayer records;
2. Disbursements or refunds of City funds;
3. City financial transactions and activities.
E. Administer City debts, including but not limited to the coordination of debt issuance; ensure timely processing of periodic debt service payments; ensure compliance with federal, state regulations, and bond covenants; provide financial information for ongoing disclosure and rating agencies surveillance.
F. Collect monies due the City from any source; write off bad debt consistent with applicable accounting standards; secure all public funds or investments belonging to or under the control of the City; and deposit all City funds in such approved depositories as is appropriate.
G. Administer the City’s investment program consistent with adopted policies and procedures.
H. Submit to the City Council, not less than quarterly, a financial report in sufficient detail to show the exact financial condition of the City and submit as of the end of each fiscal year a comprehensive annual financial report.
I. Supervise and evaluate the performance of assigned personnel.
J. Perform such other and lawful acts and functions necessary to carry out this Chapter and/or as may be assigned by the Mayor. (Ord. 5661, 6-4-12; Ord. 6023, 7-19-21; Ord. 6104, 11-21-22)
3-4-4 QUALIFICATIONS OF ADMINISTRATOR:
The Finance Administrator must possess those qualifications deemed necessary for this job by the Mayor, indicated on the City’s Finance Administrator job classification. (Ord. 5079, 6‑7‑04; Ord. 5547, 8-9-10; Ord. 5654, 2-13-12; Ord. 6023, 7-19-21)
3-4-5 DIVISIONS:
Reserved. (Ord. 5654, 2-13-12; Ord. 6016, 4-12-21; Ord. 6023, 7-19-21)