Chapter 3.40
FUNDS
Sections:
3.40.005 Petty cash fund disbursement.
3.40.010 Current Expense Fund.
3.40.040 Transfers to Claims Fund or Payroll Fund from insolvent funds.
3.40.050 Municipal Capital Improvements Fund.
3.40.055 Building Management Fund.
3.40.060 Arterial Street Fund.
3.40.080 Surface Water Management Fund.
3.40.090 Restricted Public Safety Fund.
3.40.104 Community Center Petty Cash Fund.
3.40.105 Community Center Change Fund.
3.40.106 Finance Department Change Fund.
3.40.107 Municipal Court Change Fund.
3.40.108 Section 125 Deposit Account.
3.40.109 Postage Meter Petty Cash Account.
3.40.110 Transfers within a fund.
3.40.120 Decrease or recall of appropriations to a fund.
3.40.130 Use of checks drawn upon solvent funds.
3.40.140 Designation of depositary bank.
3.40.005 Petty cash fund disbursement.
The maximum authorized reimbursement request from petty cash funds that have been established in this chapter is thirty-five dollars ($35.00). (Ord. 19-1021 § 1 (part): Ord. 08-1029 § 1)
3.40.010 Current Expense Fund.
There is hereby established a fund to be known as the Current Expense Fund out of which current expenses of the City shall be paid. (Ord. 19-1021 § 1 (part): Ord. 90-1027 § 1)
3.40.020 Claims Fund.
There is hereby established a fund to be known as the Claims Fund into which may be paid moneys, from time to time, from any funds which are available and upon which warrants or checks may be issued in payment of claims against the City for any lawful purpose. The accounts of the City shall be so kept that they shall show the department or departments and the respective amounts to which the payment is properly chargeable and for which the warrant or check is issued and paid. (Ord. 19-1021 § 1 (part): Ord. 90-1027 § 2)
3.40.030 Payroll Fund.
There is hereby established a fund to be known as the Payroll Fund into which may be paid moneys, from time to time as directed by the City Council, from any funds which are available and upon which warrants and checks may be issued in payment of salaries and wages due City employees. The accounts of the City shall be so kept that they shall show the department or departments and the respective amounts to which the payment is properly chargeable and for which the warrant or check is issued and paid. (Ord. 19-1021 § 1 (part): Ord. 90-1027 § 3)
3.40.040 Transfers to Claims Fund or Payroll Fund from insolvent funds.
Transfers to either the Claims Fund or the Payroll Fund from any insolvent fund shall be by warrant. (Ord. 19-1021 § 1 (part): Ord. 90-1027 § 4)
3.40.050 Municipal Capital Improvements Fund.
There is hereby established a fund to be known as the Municipal Capital Improvement Fund into which shall be paid all moneys received by the City in distribution of the real estate excise tax imposed pursuant to Chapter 3.20 SMC, and any such other moneys as may be directed by the City Council. Moneys in the fund shall be used for capital improvements, including, but not by way of limitation, those authorized in RCW 35.43.040 as presently enacted, or as may be subsequently amended. (Ord. 19-1021 § 1 (part): Ord. 90-1027 § 5)
3.40.055 Building Management Fund.
There is hereby established a fund to be known as the Building Management Fund into which shall be paid all rental revenues received from tenants leasing space within City-owned facilities. Moneys in the fund shall be used to pay operating costs associated with managing these leased spaces. (Ord. 19-1021 § 1 (part): Ord. 01-1025 § 1)
3.40.060 Arterial Street Fund.
There is hereby established a fund to be known as the Arterial Street Fund into which shall be paid all moneys received by the City as distributions, pursuant to RCW 46.68.100(2), of the motor vehicle fuel taxes imposed by the State. Moneys in the fund shall be used by the City for the construction, improvement, chip sealing, seal-coating, and repair of arterial highways and City streets as those terms are defined in RCW 46.04.030 and 46.04.120. However, nothing herein shall prohibit the City Council from appropriating such additional moneys to the fund as may be deemed necessary. (Ord. 19-1021 § 1 (part): Ord. 90-1027 § 6)
3.40.070 Street Fund.
There is hereby established a fund to be known as the Street Fund into which shall be paid all moneys received by the City as diverted road taxes pursuant to RCW 35.02.140, and into which may be paid moneys received by the City as distributions, pursuant to RCW 46.68.100(1), of the motor vehicle fuel taxes imposed by the State. Moneys in the fund shall be used generally by the City for planning, establishing, constructing, repairing and maintaining City streets, sidewalks and appurtenances, including pedestrian and bicycle paths, lanes and routes. However, nothing herein shall prohibit the City Council from appropriating such additional moneys to the fund as may be deemed necessary. Accounting and reporting procedures as to all street expenditures shall comply with the current manual of instructions published by the State Auditor. (Ord. 19-1021 § 1 (part): Ord. 90-1027 § 7)
3.40.080 Surface Water Management Fund.
There is hereby established a fund to be known as the Surface Water Management Fund into which shall be paid all moneys received by the City as distributions collected pursuant to Chapter 12.10 SMC, of surface water management service charges, or received by the City from surface water management service charges which may be imposed directly by the City. Moneys in the fund shall be used by the City for payment of base services and discretionary services under the Interlocal Agreement, for planning, maintenance and capital improvements relating to drainage and surface water management, including maintenance of road drainage systems. (Ord. 19-1021 § 1 (part): Ord. 90-1027 § 8)
3.40.090 Restricted Public Safety Fund.
There is hereby established a fund to be known as the Restricted Public Safety Fund into which shall be paid all moneys received by the City from Federal and State drug enforcement forfeitures and any other moneys received and restricted for public safety purposes. Moneys in the fund shall be used by the City for eligible expenses consistent with the purpose of this fund. (Ord. 22-1020 § 1)
3.40.100 Petty Cash Account.
There is hereby established an account in the Department of Finance to be known as the Petty Cash Account, in a sum not to exceed one thousand five hundred dollars ($1,500). The account shall be established by issuance of a warrant or check drawn upon the Current Expense Fund, and cash in the account shall be maintained by the Director of Finance. Minor sums may be withdrawn from the account for payment or reimbursement upon proper receipts and in accordance with State law and regulations of the Office of the State Auditor. The account shall be replenished upon approval of vouchers by the City Council in accordance with usual policy and procedure. (Ord. 19-1021 § 1 (part): Ord. 08-1029 § 2: Ord. 93-1038 § 1: Ord. 90-1027 § 10)
3.40.104 Community Center Petty Cash Fund.
There is established an account to be known as the Community Center Petty Cash Fund, in an amount not to exceed five hundred dollars ($500.00). The fund shall be established by issuance of a warrant or check drawn upon the Current Expense Fund, and cash in the account shall be maintained by the City Manager or designee. Minor sums may be withdrawn from the fund for payment or reimbursement upon proper receipts and in accordance with State law and regulations of the Division of Municipal Corporations of the Office of the State Auditor. The fund shall be replenished upon approval of vouchers by the City Council in accordance with usual policy and procedure. (Ord. 19-1021 § 1 (part): Ord. 08-1029 § 3: Ord. 94-1026 § 1)
3.40.105 Community Center Change Fund.
There is hereby established and created a fund which shall be known as the Community Center Change Fund into which fund shall be the initial amount of three hundred dollars ($300.00) for use in the cash drawer of the North SeaTac Park Community Center, to enable the facility to transact the business of collection/receipt of fees and payments in connection with operation of the North SeaTac Park Community Center. (Ord. 19-1021 § 1 (part): Ord. 93-1008 § 1)
3.40.106 Finance Department Change Fund.
There is hereby established and created a fund which shall be known as the Finance Department Change Fund into which fund shall be the initial amount of three hundred dollars ($300.00) for use in the cash drawer of the Finance Department of the City of SeaTac, to enable the City Finance Department to transact the business of collection, receipt of fees and payments in connection with the operations of the City. (Ord. 19-1021 § 1 (part): Ord. 93-1038 § 2)
3.40.107 Municipal Court Change Fund.
There is hereby established and created a fund which shall be known as the Municipal Court Change Fund into which fund shall be the initial amount of three hundred dollars ($300.00) for use in the cash drawer of the SeaTac Municipal Court, to enable the Court to transact the business of collection of fees, penalties, costs and assessments in connection with the operations of the SeaTac Municipal Court. (Ord. 19-1021 § 1 (part): Ord. 93-1038 § 3)
3.40.108 Section 125 Deposit Account.
There is hereby established and created an account to be known as the Section 125 Deposit Account to enable claims against the disbursement funded FSA (Section 125) to be paid timely to the FSA provider. An account shall be established by issue of warrant of check drawn upon the Current Expense Fund and cash in the account shall be maintained by the FSA provider. The fund shall be replenished upon approval of vouchers by the City Council in accordance with the usual policy and procedure. (Ord. 22-1020 § 1)
3.40.109 Postage Meter Petty Cash Account.
There is hereby established and created an account to be known as the Postage Meter Petty Cash Account in a sum not to exceed six thousand dollars ($6,000) to enable mail to be processed quickly and efficiently. The account shall be established by issue of warrant or check drawn upon the Current Expense Fund and cash in the account shall be maintained the Director of Finance or designee. The fund shall be replenished upon approval of vouchers by the City Council in accordance with the usual policy and procedure. (Ord. 19-1021 § 1 (part))
3.40.110 Transfers within a fund.
Transfers between individual appropriations within any one (1) department or fund may be made during any current fiscal year by the Director of Finance following approval by the City Manager. Transfers of appropriations between departments or between funds may be made upon approval of a budget amendment ordinance by the City Council. (Ord. 19-1021 § 1 (part): Ord. 98-1015 § 1: Ord. 90-1027 § 11)
3.40.120 Decrease or recall of appropriations to a fund.
The City Council, upon a finding that it is in the best interests of the City to decrease, revoke or recall all, or any portion, of the total appropriations provided for any one (1) fund, may, by ordinance, approved by the vote of one (1) more than the majority of all members thereof, stating the facts and findings for doing so, decrease, revoke or recall all, or any portion, of an unexpended fund balance, and by said ordinance, or a subsequent ordinance adopted by a like majority, the moneys thus released may be reappropriated for another purpose or purposes, without limitation to department, division or fund, unless the use of such moneys is otherwise restricted by law or ordinance. (Ord. 19-1021 § 1 (part): Ord. 90-1027 § 12)
3.40.130 Use of checks drawn upon solvent funds.
All claims or other obligations of the City, when payable out of solvent funds, may be paid by check rather than by warrant. (Ord. 19-1021 § 1 (part): Ord. 90-1027 § 13)
3.40.140 Designation of depositary bank.
The City Council shall, by resolution, designate one (1) or more financial institutions which are qualified public depositaries as depositary or depositaries of the moneys held by the City; provided, that the designation shall be reviewed by the City Council annually and may be revoked and changed at that time by a majority vote of the Council. (Ord. 19-1021 § 1 (part): Ord. 90-1027 § 14)