Chapter 3.76
CLAIMS PAID APPROVAL
Sections:
3.76.020 Issuance of checks and warrants before claim approval.
3.76.030 Procedure established.
3.76.040 Internal control/policy.
3.76.010 Authority.
RCW 42.24.180, as now enacted or hereafter amended, provides that the city may establish a process for the issuance of checks and warrants in payment of claims prior to approval of the claims by the city council. (Ord. 1000 § 1, 2004).
3.76.020 Issuance of checks and warrants before claim approval.
Checks and warrants are authorized to be issued in payment of claims prior to the council approving the claims, according to law and subject to the process and procedures set forth in this chapter and the internal controls adopted by council. (Ord. 1000 § 1, 2004).
3.76.030 Procedure established.
A. The council shall review the documentation supporting claims paid and shall approve or disapprove of all such checks and warrants issued in payment of claims paid at its next regularly scheduled meeting following the issuance of the checks and warrants for all checks and warrants issued prior to said meeting.
B. If the council should disapprove any claims paid, the mayor and city clerk shall recognize as receivable the disapproved claims paid and shall diligently pursue collection until said sums are collected or the council is satisfied and approves the claims.
C. The mayor and city clerk shall furnish an official bond of not less than $50,000. (Ord. 1000 § 1, 2004).
3.76.040 Internal control/policy.
A. The city clerk shall develop a written internal control policy to be approved by the city council to ensure the greatest possible protection to the city in the matters subject to this chapter.
B. Until otherwise directed by the council through ordinance, resolution or policy approval, the following claims may be paid, prior to council approval:
1. Payroll, employee benefits, withholdings and deductions.
2. Postage, office supplies, and consumables not to exceed $1,000.
3. Payment of utility billings.
4. Recurring contract obligations for expenditures contained within the approved budget of the city. (Ord. 1000 § 1, 2004).