Chapter 3.48
VENDOR LIST – PURCHASE ORDERS
Sections:
3.48.020 Advertising for vendor list.
3.48.010 Use of vendor list.
Except as required by federal law or Chapter 3.36 SVMC, the following requirements apply:
A vendor list is authorized and maintained for the purchase of goods, equipment, and supplies in an amount less than $40,000. The vendor list shall be maintained by the city clerk. Alternatively, the city clerk may maintain the vendor list by contracting with public or private entities to maintain such list(s) on behalf of the City. (Ord. 23-013 § 2, 2023; Ord. 22-013 § 2, 2022; Ord. 19-021 § 8 (Exh. A), 2019; Ord. 15-022 § 11, 2015).
3.48.020 Advertising for vendor list.
At least annually, the City shall publish in a newspaper of general circulation a notice of the existence of a vendor list for purchases of goods, equipment, and supplies and solicit the names of vendors who wish to be added to the list. Alternatively, if the city clerk has contracted with public or private entities to maintain such list, that entity shall also make the annual publications. The city manager shall establish policies and procedures to ensure that a competitive price is established for purchasing from the vendor list. (Ord. 22-013 § 2, 2022; Ord. 19-021 § 8 (Exh. A), 2019; Ord. 15-022 § 11, 2015).
3.48.030 Purchase orders.
Purchase orders shall be used for the purchase of goods, equipment, and supplies with a cumulative cost of $2,500 or more per purchase. The responsible department shall receive prior written approval from the city manager for the use of a purchase order to purchase goods, equipment, and supply items in an amount greater than $20,000. All purchase orders shall be accompanied by any applicable vendor bid or quote documentation. No purchase order is required for the purchase of assets or consumable goods when required as part of preapproved projects, for services, or for utility payments by the City. The city manager shall establish policies and procedures governing the use of purchase orders. (Ord. 22-013 § 2, 2022; Ord. 19-021 § 8 (Exh. A), 2019; Ord. 15-022 § 11, 2015).