Chapter 3.07
CITY FUND GENERAL PROVISIONS
Sections:
3.07.020 Petty cash revolving account.
3.07.030 Travel advance revolving account.
3.07.040 Change revolving account.
3.07.010 General fund.
There is created and established a general fund to account for all financial resources of the city of Toppenish except those required to be accounted for in another fund. See RCW 35.37.010 and 35A.37.010(5). (Ord. 2005-2 § 1, 2005).
3.07.020 Petty cash revolving account.
There is created and established, within the general fund, a “petty cash revolving account” in a sum not to exceed $2,500. The account shall be maintained at the direction of the finance director. Minor sums may be withdrawn or deposited for payment or reimbursement upon proper receipts and in accordance with state law and regulations of the Division of Municipal Corporations of the Office of the State Auditor. (Ord. 2005-2 § 1, 2005).
3.07.030 Travel advance revolving account.
There is created and established, within the general fund, a “travel advance revolving account” in a sum not to exceed $3,000. The account shall be maintained at the direction of the finance director. Sums may be withdrawn or deposited for making advance payments of travel expenses in accordance with state law and regulations of the Division of Municipal Corporations of the Office of the State Auditor.
A. Advances may be made and expended only for the city’s purposes, and specifically to defray necessary costs incurred while performing official duties.
B. The account shall be maintained in a bank designated as a depositary for moneys held by the city, and advances to officials or employees will be by check. The fund will be replenished by cash, check, or transfer.
C. The city shall have a prior lien against and a right to withhold any and all funds payable or to become payable by the city to the officer or employee to whom such advance has been given, up to the amount of such advance and interest at the rate of 10 percent per annum, until such time as repayment or justification has been made. No advance of any kind may be made to any officer or employee, at any time when such person is delinquent in accounting for or repaying a prior advance.
D. On or before the fifth day following the close of the authorized travel period for which expenses have been advanced to any officer or employee, such person shall submit to the appropriate official a fully itemized travel expense voucher, for all reimbursable items legally expended, accompanied by the unexpended portion of such advance, if any. Any advance, or any portion thereof, not repaid or accounted for in the time and manner specified herein, shall bear interest at the rate of 10 percent per annum from the date of default until paid. See RCW 42.24.120 through 42.24.160. (Ord. 2005-2 § 1, 2005).
3.07.040 Change revolving account.
There is created and established, within the general fund, a “change revolving account” in a sum not to exceed $2,500 into which account shall be held moneys for use in cash drawers of the city to transact the business of collection and receipt of fees and payments. Minor sums may be withdrawn or deposited for payment or reimbursement of change arising from the transaction of business by the city in accordance with state law and regulations of the Division of Municipal Corporations of the Office of the State Auditor. (Ord. 2005-2 § 1, 2005).
3.07.050 Contingency fund.
There is created and established a “contingency fund” into which may be paid such moneys from general and unrestricted revenues of the city as the city council may deem appropriate to meet any municipal expenses, the necessity or extent of which could not have been foreseen or reasonably evaluated at the time of adopting the annual budget, or to provide money for emergencies; provided, that the total amount accumulated in the fund at any time shall not exceed the equivalent of $0.375 per $1,000 of assessed valuation of property within the city. Moneys in the fund shall be withdrawn and transferred to the appropriate operating fund only upon authorization of the city council, through an ordinance adopted by an affirmative vote of the majority of the entire council, clearly stating the facts constituting the reason for the withdrawal or the emergency as the case may be, and specifying the fund to which the drawn money shall be transferred. Any moneys in the contingency fund at the end of the fiscal year shall not lapse except upon reappropriation by the council to another fund in the adoption of a subsequent budget which is not otherwise prohibited by state law or regulations of the Division of Municipal Corporations of the Office of the State Auditor. See RCW 35A.33.080, 35A.33.090, 35A.33.145, 35A.33.146 and 35A.33.150. (Ord. 2005-2 § 1, 2005).