Chapter 3.18
PAYMENT OF CLAIMS
Sections:
3.18.010 Established payment of claims.
3.18.020 Official bonds required.
3.18.050 Disapproval by council.
3.18.010 Established payment of claims.
The city’s finance director may issue payment of claims before the city council has acted to approve such claims; providing, that the conditions of this chapter and RCW 42.24.180 have been met. (Ord. 1623 § 1, 2009)
3.18.020 Official bonds required.
The city treasurer/finance director shall furnish a bond conditioned on the honest and faithful performance of their duties in the minimum amount of $2,500,000 per occurrence, with an annual premium rate of no more than $417.00 plus or minus five percent.
Pursuant to RCW 3A.12.080, the premium for said bond shall be paid by the city and the bond shall be approved by the chief administrative of the city. (Ord. 1644 § 1, 2009; Ord. 1623 § 2, 2009)
3.18.030 Internal control.
Before any payments may be issued prior to council approval, payments must be approved by a majority of a three-member finance committee to be selected from its own membership. It shall be the responsibility of the finance committee to review the documentation supporting any claims to be paid pursuant to this chapter, and shall approve all payments of such claims at a regularly scheduled weekly meeting, thus implementing an effective internal control over the issuance of any vendor payments. (Ord. 1623 § 3, 2009)
3.18.040 Approval by council.
The city council shall receive a listing of all payments made at a regularly scheduled public council meeting within one month of the date of issuance of vendor payments. (Ord. 1623 § 4, 2009)
3.18.050 Disapproval by council.
If the city council shall disapprove any claim paid, the officers of the city who are designated by statute to sign the checks/make vendor payments shall jointly cause the disapproved claims to be recognized as receivables of the city of Washougal and shall pursue collection diligently until the amounts are collected or until the city council is satisfied and approves the claims. (Ord. 1623 § 5, 2009)