Chapter 2.48
CREDIT CARD REGULATIONS FOR CITY OFFICIALS AND EMPLOYEES
Sections:
2.48.020 Issuance, use and control of credit cards.
2.48.010 Definition.
As used in this chapter, “credit card” means a card or device issued under an arrangement pursuant to which the issuer gives to a cardholder the privilege of obtaining credit from the issuer. (Ord. 264 § 1, 2000)
2.48.020 Issuance, use and control of credit cards.
The City Council hereby adopts the following system for the issuance, use and control of credit cards by City officials and employees:
(1) The following system for the distribution, authorization and control, credit limits and payment of bills related to the use of credit cards by City officials and employees is established:
(a) Distribution. Credit cards may be issued or checked out on a temporary basis to those City officials and employees who have job responsibilities which would be facilitated by the use of a credit card.
(b) Authorization and Control. The City Manager shall ensure that policies and procedures are developed and implemented to safeguard the City’s interests and that procedures and accounting controls are in place to ensure the proper use of credit cards and credit card funds.
(c) Credit Limits. The credit limit for an individual credit card issued shall not exceed $2,000 without written approval of the City Manager.
(d) Payment of Bills. The City Manager shall ensure that proper written procedures for the payment of all credit card bills is implemented.
(e) Unauthorized Charges. Any employee using a City-issued credit card for non-City business shall be billed for all charges on the credit card, and the City Manager or his/her designee is directed and authorized to make payroll deductions to recover any unauthorized charges. No employee shall use the City-issued credit card for non-City business use.
(f) Cash Advances. Cash advances on credit cards are prohibited.
(2) The City Manager is authorized to adopt any additional procedures or policies necessary to implement the provisions of this section. (Ord. 603 § 1, 2015; Ord. 264 § 2, 2000)